RFPVenue

ResourcesExclusive use · 14 min read · checked 2026-11-14

Exclusive-use hotels and estates, for company retreats.

11 hotels, lodges, an estate, an island and a seminar house that publish a whole-property offer on their own sites: what a buyout covers, how many bedrooms come with it, which rooms you can meet in (three publish no meeting room and are marked as informal dining settings) and what the venue does not say. Each checked against the venue's own pages, with the compromises it involves.

Compare all 11

How to choose

Full buyout, partial buyout, or a private wing?

Exclusive use is priced on what the venue gives up, not on what you use. Five decisions settle most of it.

  • Full or partial buyout

    A full buyout takes every bedroom and every public space. A partial one takes a block of rooms or a set of villas while the rest stays on sale. Venues draw the line in different places: Kasbah Tamadot publishes that exclusive-use rates apply from 21 of its 43 rooms and suites, and The Ranch at Rock Creek keeps one of its five venues for full buyouts only. Ask where the line is before you count heads.

  • Minimum rooms, nights and spend

    Most venues in this guide publish no minimum, which means it is quoted case by case. Where one is published it is concrete: Nikoi states a two-night minimum and a nightly whole-island rate, and Spicers Peak Lodge a nightly rate for the whole lodge. A buyout is usually charged on every bedroom whether or not you fill it. Ask for the minimum in writing, in rooms, nights and money.

  • What stays shared

    Exclusive does not always mean alone. Few venues say what remains open to others: a restaurant that takes outside bookings, a spa with members, a golf course, the grounds. Of the venues here, only Pennyhill Park states that no one except staff will be on the premises. If confidentiality is the reason for the buyout, get the answer in the contract, not the brochure.

  • Bedrooms against meeting space

    A property that sleeps everyone may not seat everyone. Ashford Castle sleeps up to 160 on exclusive hire, and its largest meeting room seats 88 in theatre style (its sales factsheet speaks of rooms for up to 100). The largest room is not always a meeting room: at Cedar Lakes Estate the only dedicated conference room seats six, and the published capacity of up to 100 is for its Glasshouse. Three venues here publish no meeting room, and one of them, Awasi Patagonia, says outright that it has none: each is marked as an informal dining setting, where the published place to gather is a restaurant. Decide whether the plenary matters more than the setting, then check the room in your layout.

  • Single occupancy and the real headcount

    Published guest capacities often assume people sharing. Spicers Peak Lodge takes up to 26 guests, and the suite types it lists add up to 12. Ask for the bedroom count, the bed types, and how many colleagues can each have a room of their own.

No venue here has a relationship with RFPVenue, and none paid to be included. We do not book a named venue for you: we fix your brief into one package, approach comparable properties in that region and bring their quotes back like-for-like. Estates and lodges that sell only whole-property hire may quote one nightly figure rather than a per-delegate package; tell us the bedrooms and meeting hours you need and we ask every venue to quote that same package.

At a glance

All the venues, side by side.

The largest published space and bedrooms as each venue states them. 'Informal dining setting' marks a venue that publishes no dedicated meeting room and is listed on the dining it publishes: it suits informal sessions, not a plenary. 'Best for' is our judgement.

VenueWhereLargest spaceBedroomsBest for (our view)
Pennyhill ParkUnited KingdomBalmoral Suite: up to 200124 rooms and suitesFull takeovers of 100 to 200 near London and Heathrow
Ashford CastleIrelandArdilaun Suite: 88 theatre; factsheet says up to 10083 rooms and suites plus The BoathouseBoard or top-client retreats of up to about 80
Châteauform' Château de Méry-sur-OiseFranceLargest room: 120 theatre (123 sq m)70 bedroomsWorking seminars of 40 to 90 needing many breakouts
Kasbah TamadotMoroccoNo dedicated meeting room published: informal dining setting43 rooms and suitesInformal leadership retreats taking 21 to 43 rooms
Hacienda AltaGracia, Auberge CollectionCosta RicaCasa Verde row: 72 rounds, 60 conference (confirm layouts)50 casitasRemote executive or incentive retreats of 40 to 70
The Ranch at Rock CreekUnited StatesTwo venues of 100, one on full buyouts only29 accommodations with 38 bedroomsLeadership retreats of 30 to 60 with outdoor activity
Cedar Lakes EstateUnited StatesThe Glasshouse: up to 100Total not publishedInformal team offsites from the New York area
Awasi PatagoniaChileNo dedicated meeting room published: informal dining setting16 villasExcursion-led retreats of up to about 30, not meetings
Spicers Peak LodgeAustraliaBoardroom: 14 boardroom, 20 theatre12 suites by addition; up to 26 guestsBoard and senior-team retreats of 12 to 16
Huka LodgeNew ZealandDining Room: up to 5020 suites and two cottagesBoard or partner retreats of 20 to 40 around dining
Nikoi Private IslandIndonesiaNo dedicated meeting room published: informal dining setting18 villas with 28 rooms; up to 56 adultsActivity-led team offsites of 30 to 56 from Singapore

4 venues

Europe and North Africa

Europe and North Africa

Pennyhill Park

Bagshot, Surrey, United Kingdom

The operator publishes a whole-hotel exclusive-use offer for business that lists all 124 rooms and suites, all lounges and 18 function spaces, with 'Total privacy and confidentiality'.

Buyout type as published
Full: exclusive use of the whole hotel.
Largest space
Balmoral Suite: up to 200
Bedrooms
124 rooms and suites
Best for (our view)
Larger residential leadership conferences or company-wide offsites of roughly 100 to 200 people that want a full takeover within easy reach of London and Heathrow.
Getting there
25 minutes from Heathrow Airport; 45-minute train from London Waterloo; 'only 25 miles from central London' (the page also says '45 minutes from central London'). On-site helipad. Step-free information: not published on the pages checked.
Limitations
No minimum numbers, nights or spend published; parking figure is inconsistent on the operator's own page (250 vs over 600); most room capacities are given without a layout; step-free information not found on the pages checked.
Full details for Pennyhill Park
Bedrooms in a buyout
All 124 rooms and suites.
Private meeting rooms
All lounges and 18 function spaces, plus two business centres.
Published minimum numbers/nights
Not published on the pages checked.
What stays shared
Nothing stated as shared; the hotel page lists 'Total privacy and confidentiality' and the group page says no one except staff will be on the premises.
Other inclusions as published
250 free parking spaces (the company-celebrations section of the same page says 'Over 600 parking spaces'), on-site helipad, complimentary gym access, dining.
Largest space, as published
Balmoral Suite: 'groups of up to 200' (layout not specified). Hotel-wide maximums as published: theatre up to 196, cabaret up to 160, boardroom up to 72, formal dining up to 280 (the page also says 'Private dining up to 280 delegates', which is higher than any single room capacity it lists).
Bedrooms, as published
124 bedrooms ('All 124 rooms and suites' in an exclusive-use booking)
Other spaces
  • The Library (Stuart and Carolean combined): private dining for up to 96
  • Windsor and Eton combined: up to 80 (no separate capacities published for Windsor or Eton)
  • Sandringham: up to 70
  • Water Iris: up to 50
  • Parkview: up to 40 (can be combined with Water Iris; combined capacity not published)
  • Buckingham: up to 32
  • Stuart: dining for up to 32
  • Kensington: up to 24 dining or meeting
  • Water Lily: up to 24
  • Tenzing: up to 14
  • Highgrove: board meetings of up to 12
  • Regency: ground-floor boardroom with integrated AV, seats 12
  • Tabei, Nims, The Power Room: up to 10 each
  • Carolean, Brunswick: listed, no capacity published
Equipment
'Advanced, integrated AV technology', video conferencing available, high-speed wired and Wi-Fi connectivity, private internet connection available; Regency has integrated AV. No itemised equipment list on the web page; the venue links a factsheet.
Source venues like this →London city guideVenue website and photos ↗

Checked 2026-11-13 against the venue's own pages (3 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Europe and North Africa

Ashford Castle

Cong, County Mayo, Ireland

The castle's own site offers 'exclusive hire' of its 83 rooms and suites and The Boathouse for up to 160 guests (published on the weddings page), and has a meetings and events section with five named spaces described for conferences, incentive programmes and corporate events.

Buyout type as published
Full: 'exclusive hire' of the castle.
Largest space
Ardilaun Suite: 88 theatre; factsheet says up to 100
Bedrooms
83 rooms and suites plus The Boathouse
Best for (our view)
Board-level or top-client retreats of up to about 80 delegates in single occupancy, where setting matters more than large plenary space.
Getting there
Drive times from the hotel's FAQ: Ireland West Knock Airport 45 minutes, Shannon Airport 90 minutes, Dublin Airport 2 hours 45 minutes. More under full details.
Limitations
Exclusive hire is published in a wedding context only; largest meeting room is 88 theatre, well below the 160-guest sleeping capacity, and the hotel's own figures differ (five spaces on the meetings pages; 'Four dedicated rooms' for 'up to 100 people' on the sales factsheet); the nearest airport named is a 45-minute drive; no minimum stay or spend published.
Full details for Ashford Castle
Bedrooms in a buyout
83 rooms and suites and The Boathouse, up to 160 guests.
Private meeting rooms
Five on the meetings page: Billiards Room, Connaught Room, Ardilaun Suite, The Boardroom, Cinema; the largest holds 88 theatre, or 80 for a reception in the Connaught Room. The hotel's sales factsheet says 'Four dedicated rooms for private meetings, events and receptions for up to 100 people'. Both recorded.
Published minimum numbers/nights
Not published on the pages checked.
What stays shared
Not stated. Exclusive hire is described on the weddings page as including exclusive use of all restaurants and bars.
Where exclusive hire is published
On the weddings page only; the meetings and events pages do not describe exclusive hire for corporate groups.
Largest space, as published
Ardilaun Suite (ground floor, 93 sq m): theatre 88, banquet 50, classroom 36, cabaret 30, boardroom 21, U-shape 21. No reception figure published for this room. The sales factsheet gives a different headline: 'Four dedicated rooms for private meetings, events and receptions for up to 100 people'.
Bedrooms, as published
83 rooms and suites plus The Boathouse; up to 160 guests on exclusive hire (weddings page). The sales factsheet lists 77 guest rooms, 5 suites and 1 Hideaway Cottage.
Other spaces
  • Connaught Room (ground floor, 64.6 sq m, air-conditioned): reception 80, theatre 50, banquet 40, classroom 30, cabaret 20, boardroom 18, U-shape 16
  • Cinema (first floor, 32.5 sq m): theatre 32 (32 fixed velvet chairs)
  • Billiards Room (first floor, 32.5 sq m): reception 30
  • The Boardroom (first floor, 16 sq m): boardroom 8
  • The weddings page also names the George V Dining Room, the wine cellar and the Oak Hall as part of exclusive hire (no capacities given there)
Equipment
Ardilaun Suite: 'State-of-the-art audiovisual equipment available, drop-down screen and LCD projector', telephone, fax and modem lines. The Boardroom and Cinema: 'State-of-the-art audio visual equipment available'. Connaught Room: no AV listed. No further itemised list published.
Getting there and access, in full
Drive times from the hotel's FAQ: Ireland West Knock Airport 45 minutes, Shannon Airport 90 minutes, Dublin Airport 2 hours 45 minutes. Distances from its location page: Galway city 27 miles; Knock 40 miles; Shannon 84 miles; Dublin 155 miles. No rail station is named on either page. Chauffeur transfers priced each way for up to two passengers: Knock Airport EUR 225, Galway city centre EUR 225, Shannon Airport EUR 355, Dublin Airport or city EUR 690. Accessibility page: one fully accessible room with roll-in shower; accessible routes to the meeting room and event space areas; accessible elevators; two accessible public toilets; the hotel states that the property's historical significance limits full accessibility. Note that three of the five meeting spaces are on the first floor.
Source venues like this →Dublin city guideVenue website and photos ↗

Checked 2026-11-14 against the venue's own pages (11 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Europe and North Africa

Châteauform' Château de Méry-sur-Oise

Méry-sur-Oise (postcode 95540), France

A residential seminar house from an operator whose FAQ answers 'Is exclusivity possible in your houses?' with 'Of course, in fact it's the ideal!', sold on an all-inclusive per-participant day rate.

Buyout type as published
Operator FAQ says exclusivity of a house is possible and 'the ideal'; the Méry house page itself does not state exclusivity terms.
Largest space
Largest room: 120 theatre (123 sq m)
Bedrooms
70 bedrooms
Best for (our view)
Working seminars of 40 to 90 people that need many breakout rooms and a single all-inclusive day rate close to Paris.
Getting there
'30 min from Paris' as published. No airport, station or drive-time detail on the page itself (an access map is linked). Step-free information: not published.
Limitations
Minimum group size and price for exclusivity are not published; the house maximum (92 participants) and the largest room's theatre capacity (120) differ on the same page; no AV specification, airport distance or step-free information on the page.
Full details for Châteauform' Château de Méry-sur-Oise
Bedrooms in a buyout
70 (whole house); no partial-buyout figure published.
Private meeting rooms
15 (13 adjustable, 1 boardroom, 1 informal)
Published minimum numbers/nights
Not published on the pages checked.
What stays shared
Not stated; the FAQ does not say whether a house is shared when exclusivity is not booked.
Package as published
All-inclusive, from EUR 330 to EUR 515 excl. VAT per participant per day.
Setting
17th-century chateau in 65 acres; meeting rooms in the chateau, bedrooms, dining rooms and bars in a contemporary building.
Largest space, as published
Largest adjustable meeting room: 123 sq m, 120 maximum (theatre 120, class 66, islands 66, conference 48, U-shape 48). The same page states 'Up to 92 participants' for the house and 'From 20 to 120 participants' for meeting-room capacity; both are recorded as published.
Bedrooms, as published
70 bedrooms.
Other spaces
  • 15 meeting rooms as published: 13 adjustable rooms (largest 123 sq m, 120 max)
  • 1 boardroom: 37 sq m, 12 max (conference layout)
  • 1 informal room: 61 sq m, 20 max
Equipment
'Fully-equipped meeting rooms'; no itemised AV list on the web page; the house links a room plan and an information sheet as PDFs.
Source venues like this →Paris city guideVenue website and photos ↗

Checked 2026-11-13 against the venue's own pages (2 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Europe and North Africa

Kasbah Tamadot

Near Asni, foothills of the High Atlas Mountains, Morocco

The operator's events page has a 'Meetings and incentives' section ('intimate board meetings with the Atlas Mountains as a spectacular backdrop', team-building getaways) and its FAQ confirms the property can be hired exclusively.

Meeting setting
Informal dining setting. No dedicated meeting room is published; the venue is listed here on the dining it publishes: Asayss, a restaurant where guests can 'lounge on cosy sofas, gather at communal tables, or escape to the private terrace surrounded by gardens', and Kanoun Restaurant (no seating capacity published for either). Plan informal sessions, not a plenary.
Buyout type as published
Full exclusive hire of 43 rooms and suites; 'exclusive-use rates apply when taking 21 rooms or more'
Meeting room
Not published
Bedrooms
43 rooms and suites
Best for (our view)
Incentive-style leadership retreats of 21 to 43 rooms where the programme is mostly informal sessions and activities rather than plenary conferencing.
Getting there
Marrakech Menara Airport (RAK): FAQ says 'around one hour' by road; the getting-here page says 'about 45 minutes to an hour'. The hotel can arrange private transfers and a VIP airport service. Step-free information: not published on the pages checked.
Limitations
No meeting room names, capacities or AV are published on the pages checked; the exclusive-use section of the events page is worded for celebrations with friends and family, not for companies; minimum stay is date-dependent; about an hour by road from Marrakech airport.
Full details for Kasbah Tamadot
Bedrooms in a buyout
43 rooms and suites (total bedroom count not published)
Private meeting rooms
Not published on the pages checked.
Dining space as published
Two restaurants. Asayss: 'Nestled behind decorative Berber tents and adjacent to our charming garden', where guests can 'lounge on cosy sofas, gather at communal tables, or escape to the private terrace surrounded by gardens'. Kanoun Restaurant: 'Set within the heart of Kasbah Tamadot', 'a refined yet intimate dining experience'. No seating capacity is published for either restaurant, and no private dining room for groups is named. The restaurants serve all hotel guests, and the FAQ confirms that people not staying at the hotel can come for lunch or dinner; the pages do not state that the restaurants become private to a group on exclusive hire.
Published minimum numbers/nights
Exclusive-use rates from 21 rooms. No fixed minimum nights: the FAQ says minimum stay varies by dates and room type.
What stays shared
Not stated.
Guest figure published
Up to 84 guests, stated for wedding blessings only.
Largest space, as published
Not published. The pages checked name no meeting room and give no meeting capacity.
Bedrooms, as published
43 rooms and suites available for exclusive hire (FAQ). Includes six three-bedroom riads, each with a Two Bedroom Pool Suite and a Rooftop Tented Suite, sleeping up to 7 on an exclusive basis.
Equipment
Not published on the pages checked.
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (5 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

4 venues

The Americas

The Americas

Hacienda AltaGracia, Auberge Collection

Santa Teresa de Cajon de Perez Zeledon, Talamanca Mountains foothills, Costa Rica

The operator's retreats and meetings page states: 'With just 50 casitas set amid 180 acres, Hacienda AltaGracia is ideal for full property buyouts', giving groups 'full run of the ranch'.

Buyout type as published
Full property buyout.
Largest space
Casa Verde row: 72 rounds, 60 conference (confirm layouts)
Bedrooms
50 casitas
Best for (our view)
40 to 70 person executive or incentive retreats that want a full takeover with classroom-style meeting space in a remote mountain setting.
Getting there
Complimentary scheduled shared charter flight from San Jose Juan Santamaria International Airport (SJO), twice daily in daylight, approximately 35 minutes to the hacienda's own airstrip; private flights for more than eight passengers land at Perez Zeledon Airport, 35 minutes by road. More under full details.
Limitations
Remote: a charter flight or 4 to 6 hours by road; no minimums published; the page said online booking was temporarily unavailable and directed bookings to the phone; the capacity table and the venue descriptions do not always agree, so confirm layouts with the venue; venue count is stated as six but eight are listed.
Full details for Hacienda AltaGracia, Auberge Collection
Bedrooms in a buyout
50 casitas (total bedroom count not published)
Private meeting rooms
Two rows in the capacity table carry full meeting layouts (the 1,560 sq ft Rancho / Casa Verde row and Rancho Cascada); the rest are restaurant, terrace and stable venues. The page headline says 'Six event venues' while eight are listed.
Published minimum numbers/nights
Not published on the pages checked.
What stays shared
Nothing stated as shared on a full buyout; the page names access to the Cienfuegos restaurant and Casa de Agua spa.
Largest space, as published
By the page's room table, the 1,560 sq ft row labelled 'Casa Verde': rounds 72, conference/ceremony 60, yoga 50, classroom 45, U-shape 40, imperial 30. The largest headline event capacities in the venue descriptions are Picoteo with its terrace (152) and Cienfuegos with the Stables (140). The table's column headings do not line up with its figures, so confirm the layout columns with the venue.
Bedrooms, as published
50 casitas in 'Eight styles of accommodations', including one- and two-bedroom casitas; total bedroom count not published.
Other spaces
  • Rancho Cascada, 968 sq ft: table gives rounds 24, classroom 18, U-shape 12, conference/ceremony 30, imperial 10, yoga 20; the description says '40-100 people depending on arrangement' (both recorded)
  • El Cultivo, 1,184 sq ft: 50 guests
  • Grano Restaurant + Terrace, 3,659 sq ft combined (1,808 + 1,851): 130 guests combined; table gives rounds 104
  • Las Brisas, 968 sq ft: 80 guests; table gives classroom 18, U-shape 12
  • Picoteo, 968 sq ft: 152 guests combined with its terrace; table gives classroom 16, U-shape 12
  • Mercado Terrace, 4,219 sq ft: 72 guests
  • Cienfuegos, 1,937 sq ft: 140 guests combined with the Stables; table gives rounds 72, classroom 24, U-shape 20
  • Los Establos (stables), 2,800 sq ft: 120 guests (not in the table)
Equipment
'our conference spaces provide the latest audio-visual capabilities'; no itemised list published.
Getting there and access, in full
Complimentary scheduled shared charter flight from San Jose Juan Santamaria International Airport (SJO), twice daily in daylight, approximately 35 minutes to the hacienda's own airstrip; private flights for more than eight passengers land at Perez Zeledon Airport, 35 minutes by road. By road from San Jose: the meetings page says '4 to 6 hours', the getting-here page says four to five hours. Step-free information: not published on the pages checked.
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (2 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

The Americas

The Ranch at Rock Creek

Philipsburg, Montana, United States

The ranch has a corporate retreats page with five named meeting and event venues, one of which (Granite Lodge & Patio) is marked 'Only available to full buy-outs'.

Buyout type as published
Full buyout. The only page describing buyouts is a ranch article dated 30 May 2022, which says buyouts are available 'for limited dates'.
Largest space
Two venues of 100, one on full buyouts only
Bedrooms
29 accommodations with 38 bedrooms
Best for (our view)
30 to 60 person leadership retreats that combine half-day sessions with outdoor activity, on an all-inclusive basis.
Getting there
Airport transfers included from Missoula, Helena, Bozeman, Butte and Anaconda airports; no distances or drive times published. Step-free information: not published.
Limitations
Buyout availability and the three-night recommendation come from a 2022 article written in a pandemic-era context, so they may be out of date; no airport distances published; AV is limited to a screen and sound system in one room and a TV in another; event site fees are extra; no minimum stay published.
Full details for The Ranch at Rock Creek
Bedrooms in a buyout
29 accommodations / 38 private bedroom-bathroom combinations, maximum occupancy 125.
Private meeting rooms
Five venues; Granite Lodge & Patio only on a full buyout.
Published minimum numbers/nights
None stated; the 2022 article says 'We recommend a three-night stay or more'
What stays shared
Not stated. Without a full buyout the Granite Lodge & Patio is not available as a private venue.
Setting and pricing basis
6,600 acres; all-inclusive; event site fees for special events are charged in addition.
Largest space, as published
Granite Lodge & Patio: capacity 100 (1,550 sq ft; full buyouts only) and Buckle Barn Great Hall & Lawn: capacity 100 (5,000 sq ft; the description gives 2,700 sq ft for the Great Hall alone). Layouts not specified.
Bedrooms, as published
29 accommodations providing 38 private bedroom/bathroom combinations; maximum occupancy 125; 17 of the 29 are in separate buildings.
Other spaces
  • Silver Dollar Saloon: 75, 1,200 sq ft
  • The Den: 30, 675 sq ft (can be combined with the Den Lawn in warmer months)
  • Buckle Barn Library: 30, 625 sq ft
  • The page FAQ also names the Granite Lodge Dining Room and Pintler Room as private meal and meeting venues (no capacities)
Equipment
Silver Dollar Saloon: 14-foot screen and sound system. Buckle Barn Library: flat-screen TV. Nothing further published.
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (2 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

The Americas

Cedar Lakes Estate

Port Jervis, New York, United States

The estate's own site offers '500 majestic acres, exclusively your own' and a retreats page with a Treehouse Conference Room, a Glasshouse used for leadership summits and workshops, and 'an executive conference room equipped with all the tech of your daily office'.

Buyout type as published
Whole-estate exclusive use ('500 majestic acres, exclusively your own'); the hotel booking terms also refer to 'an exclusive buyout of the property', which can cancel or shorten individual stays with 14 days' notice.
Largest space
The Glasshouse: up to 100
Bedrooms
Total not published
Best for (our view)
Informal whole-company or team offsites from the New York area that suit cabin and cottage style lodging rather than hotel rooms.
Getting there
'just 90 minutes from New York City' (home page); the retreats page says 'an hour and a half and a world away'. No airport or station published. Step-free information: not published.
Limitations
No total bedroom count, guest capacity or retreat minimums are published; the only dedicated conference room seats six; some lodging uses lofted beds and shared rooms; the hotel page says winter getaways run 'Thursdays-Mondays' and also that the estate is closed for overnight stays on Mondays, Tuesdays and Wednesdays; retreat buyout terms must be requested.
Full details for Cedar Lakes Estate
Bedrooms in a buyout
Not published on the pages checked.
Private meeting rooms
Treehouse Conference Room (six seats) plus the Glasshouse, Barn, Treehouse and Pavilion.
Published minimum numbers/nights
None for retreats. For individual winter getaways: two-night minimum at weekends, three nights on holiday weekends.
What stays shared
Not stated.
Seasonality as published
Individual hotel stays are a 'limited winter season' (November 2026 to March 2027 open for booking); the estate hosts 'only a select number of celebrations' each year.
Largest space, as published
The Barn: 6,200 sq ft, fully temperature-controlled (no capacity published). The largest published capacity is The Glasshouse: workshops, breakout sessions, cocktail hours and seated dinners for up to 100 guests.
Bedrooms, as published
No total published on the estate's own pages checked on 2026-11-14. Listed: ten Sleepy Pine Cottages (one king or two full beds each); Farmhouse Main House (4 bedrooms); Farmhouse Patio Suite (2 bedrooms); Maple House (5 bedrooms); Spruce House (4 bedrooms); Field House (two queen and two lofted queen beds plus a private queen bedroom); Birch House (two queen and two lofted queen beds); Perch and Sunfish Cabins (four lofted queen beds each); Garden Cottages; lakeside log home and studio cottages.
Other spaces
  • Treehouse Conference Room: glass conference table with six executive chairs
  • The Treehouse: casual indoor meeting space with soft seating by day (no capacity published)
  • The Chef's Garden: 50-person farm table in a 4,000 sq ft garden
  • The Barn Patio: 3,000 sq ft
  • The Pavilion: open-air with removable walls and permanent heaters (no capacity published)
  • The Amphitheater (lakeside deck with tiered benches for keynote and welcome speeches) and The Mountaintop (grass clearing with fire pit): no capacities published
Equipment
'an executive conference room equipped with all the tech of your daily office'; nothing itemised.
Source venues like this →New York city guideVenue website and photos ↗

Checked 2026-11-14 against the venue's own pages (5 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

The Americas

Awasi Patagonia

Estancia Tercera Barranca, Torres del Paine, Magallanes, Chile

The operator's corporate retreats page offers 'Exclusive use of private villas for the retreat group' and says entire lodges may be reserved depending on group size and timing; its meetings page presents Awasi Patagonia for leadership retreats.

Meeting setting
Informal dining setting. No dedicated meeting room is published; the venue is listed here on the dining it publishes: the lodge's restaurant, which the operator says is 'for the exclusive use of Awasi guests', that is, guests of the lodge, not one group (seating capacity not published). Plan informal sessions, not a plenary.
Buyout type as published
Partial (private villas for the group) or a whole lodge 'Depending on group size and timing'; the meetings page mentions 'full-property buyouts' and says a group booking 'secures an entire retreat rather than a block of rooms'
Meeting room
No meeting rooms (operator's statement)
Bedrooms
16 villas
Best for (our view)
Small leadership or reward retreats of up to about 30 people built around guided excursions, not around working sessions.
Getting there
Puerto Natales airport (PNT) 120 km, 2 hours; Punta Arenas airport (PUQ) 350 km, 4 hours; El Calafate airport (Argentina) 5 hours' drive. More under full details.
Limitations
No meeting rooms or AV by the operator's own statement, so a fixed meeting package cannot be quoted like-for-like here; very remote (2 to 4 hours by road from the nearest airports); seasonal, with the site saying the lodge will open for the 2027 winter season and remain open through the season from winter 2027; no minimums or guest maximum published; the corporate retreats page covers all five Awasi lodges, not Patagonia specifically.
Full details for Awasi Patagonia
Bedrooms in a buyout
16 villas (total bedrooms not published)
Private meeting rooms
None: the corporate retreats page states 'There are no meeting rooms, no structured sessions'
Dining space as published
One restaurant at the lodge: 'Our restaurant, for the exclusive use of Awasi guests', offering 'a daily menu using the finest local ingredients, adapted to your requirements'. Seating capacity is not published, and no private dining room is published for Patagonia. The operator does not state whether the restaurant is private to a group, either on a booking of villas or when the whole lodge is reserved.
Published minimum numbers/nights
None stated; retreats are 'designed to unfold across several days'; contact advised six to twelve months ahead for complex itineraries or full-property buyouts.
What stays shared
Not stated for the lodge; excursions are private to the group and the restaurant is for Awasi guests only.
Service model as published
Each room is assigned a private guide and a 4x4 vehicle; all-inclusive (accommodation, dining, excursions, transfers)
Largest space, as published
None. The operator's corporate retreats page states 'There are no meeting rooms, no structured sessions'.
Bedrooms, as published
'Only 16 stand-alone villas'. Three villa types listed: Cenit Villa (nearly 180 sq m), Master Villa (2 bedrooms), Standard Villa (1 King or 2 Twin). Total bedrooms and maximum guests not published.
Equipment
Not published; the operator states there are no meeting rooms.
Getting there and access, in full
Puerto Natales airport (PNT) 120 km, 2 hours; Punta Arenas airport (PUQ) 350 km, 4 hours; El Calafate airport (Argentina) 5 hours' drive. Private transfers from and to Puerto Natales or the Cerro Castillo border are included. Step-free information: not published.
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (6 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

3 venues

Asia-Pacific

Asia-Pacific

Spicers Peak Lodge

Maryvale, Scenic Rim, Queensland, Australia

The lodge publishes an 'Exclusive use of Spicers Peak Lodge' package covering all suites for up to 26 guests, the lodge and grounds, and the private boardroom with audio-visual facilities, and names corporate retreats and leadership retreats as uses.

Buyout type as published
Full exclusive use of the lodge and grounds.
Largest space
Boardroom: 14 boardroom, 20 theatre
Bedrooms
12 suites by addition; up to 26 guests
Best for (our view)
Board meetings and senior-team retreats of 12 to 16 people who want an all-inclusive mountaintop lodge to themselves.
Getting there
Meetings page says both '90 minutes drive from Brisbane' and 'just two hours from Brisbane'; the exclusive-use page says 2 hours from Brisbane and the Gold Coast. More under full details.
Limitations
Meeting capacity tops out at 14 to 20; 26 guests only in existing bedding across 12 suites; published rates cover 2026 stays only and no 2027 rate is shown; drive time from Brisbane is stated two ways.
Full details for Spicers Peak Lodge
Bedrooms in a buyout
All suites (12 by addition), up to 26 guests.
Private meeting rooms
Boardroom and Private Dining Room.
Published minimum numbers/nights
No minimum nights stated. Exclusive use runs from 12pm on day of arrival to 11am on day of departure.
What stays shared
Nothing stated as shared; spa treatments, select experiences and premium beverages cost extra.
Published rate
$22,000 per night midweek (Sunday to Thursday), $27,000 per night weekends (Friday/Saturday); shown with a $ sign only, currency not named on the page. Valid for bookings made from 19 January 2026 for stays January to December 2026; seasonal changes and blackout dates apply.
Setting
Over 8,000 acres; all-inclusive dining and beverages.
Largest space, as published
Boardroom, 34 sqm: boardroom 14, theatre 20, cocktail 26, banquet 14 (the exclusive-use page says 'A private boardroom seating 16 guests'; both recorded).
Bedrooms, as published
5 Lodge Suites, 3 Spa Suites, 2 Private Lodges and 2 Loft Suites (12 in total by addition; the page does not state a total); up to 26 guests in existing bedding.
Other spaces
  • Private Dining Room, 31 sqm: boardroom 12, theatre 16, cocktail 20, banquet 12
Equipment
Boardroom: 'AV facilities and complimentary WiFi'; the meetings page says the lodge is 'fully equipped with essential meeting technology'. No itemised list. Dining experiences needing extra AV may incur charges.
Getting there and access, in full
Meetings page says both '90 minutes drive from Brisbane' and 'just two hours from Brisbane'; the exclusive-use page says 2 hours from Brisbane and the Gold Coast. One hour from Toowoomba and Wellcamp Airport; private car transfer or chartered helicopter. 1,100 metres above sea level. Step-free information: not published.
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (2 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Asia-Pacific

Huka Lodge

Taupo, North Island, New Zealand

The lodge's events page describes 'an intimate, exclusive-use group retreat', says exclusive-use bookings offer the 'run of the house', and lists a light-filled meeting room in the main lodge alongside private dining rooms used for meetings.

Buyout type as published
Full: exclusive-use group retreat with 'run of the house'
Largest space
Dining Room: up to 50
Bedrooms
20 suites and two cottages
Best for (our view)
Board or partner retreats of 20 to 40 people centred on private dining and small-room discussion.
Getting there
Complimentary shared transfers to and from Taupo Airport, meeting scheduled flights. More under full details.
Limitations
No AV details, meeting-room capacity, guest maximum, minimum stay or buyout terms on the web pages checked; the lodge offers an event guide for download; reached by a domestic flight plus transfer or a long drive; a non-refundable one-night deposit applies for bookings from 18 December to 16 January; full prepayment one month before arrival.
Full details for Huka Lodge
Bedrooms in a buyout
Twenty suites plus two cottages; cottage bedroom counts not published on the pages checked.
Private meeting rooms
One meeting room in the main lodge plus private dining rooms and lounges.
Published minimum numbers/nights
Not published on the pages checked.
What stays shared
Not stated; the FAQ says the restaurant is reserved for in-house guests.
Guest policy as published
Children ten years and over welcome; under-16s cannot attend pre-dinner drinks or dine with other guests.
Tariff basis
Inclusive tariff in NZD per suite per night: breakfast, pre-dinner drinks and canapes, dinner, lodge facilities and Taupo Airport transfers.
Largest space, as published
Dining Room: up to 50 guests for dining 'as well as a productive day of meetings', or up to 60 with cocktail-style service. The web pages checked give no capacity for the main lodge meeting room.
Bedrooms, as published
'twenty guest suites along with two exclusive owners' residences, the Alan Pye Cottage and Alex van Heeren Cottage'. Total bedrooms and maximum guests not published on the pages checked.
Other spaces
  • The Loft (upstairs): formal meeting, think tank or private dinner; dining on two tables of eight (16)
  • Orchard (outdoor): 12 seated on two tables of six, or up to 40 cocktail-style
  • Library: breakout, private meeting or dining for up to 10
  • Wine Cellar: dining for up to 10
  • Piper Room: 6
  • Main lodge meeting room: capacity not published
Equipment
Not on the web pages checked; the lodge offers an event guide for download.
Getting there and access, in full
Complimentary shared transfers to and from Taupo Airport, meeting scheduled flights. Auckland to Taupo flight time 45 minutes (at least two scheduled flights daily); 70-minute helicopter option landing in the grounds; by road 3.5 to 4 hours from Auckland, 4.5 to 5 hours from Wellington, 1 hour from Rotorua. One wheelchair-accessible Lodge Suite; restaurant, terrace and ground-floor lounges are accessible; not all dining locations and gardens are (the Loft is upstairs).
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (3 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Asia-Pacific

Nikoi Private Island

Off the eastern coast of Bintan, Riau Archipelago, Indonesia

The island's packages page states: 'Booked as a whole, the island is available for your company's exclusive use', with published whole-island rates and team-building activities.

Meeting setting
Informal dining setting. No dedicated meeting room is published; the venue is listed here on the dining it publishes: the main restaurant, which 'has two dining areas, each with a 9m long dining table made from an impressive piece of driftwood', and Restaurant Biru by the pool area (seating capacity not published). Plan informal sessions, not a plenary.
Buyout type as published
Full: whole island.
Meeting room
Not published
Bedrooms
18 villas with 28 rooms; up to 56 adults
Best for (our view)
Team-bonding offsites of 30 to 56 people travelling from Singapore, where the agenda is activity-led rather than conference-led.
Getting there
From Singapore: Bintan Resorts Ferry from Tanah Merah, a 60-minute crossing; private car across Bintan to Kawal, 60 minutes; private speedboat, 20 minutes; 'under 3 hours, with no flights required'. More under full details.
Limitations
No meeting room, AV or Wi-Fi specification published; open-air villas; access depends on ferry and speedboat timings; two-night minimum; the corporate offer is described as team building, not meetings.
Full details for Nikoi Private Island
Bedrooms in a buyout
18 villas / 28 rooms; rate covers up to 56 guests, additional guests at extra charge.
Private meeting rooms
Not published on the pages checked.
Dining space as published
Two restaurants: 'the main restaurant and Restaurant Biru by the pool area'. The main restaurant 'has two dining areas, each with a 9m long dining table made from an impressive piece of driftwood'; guests can also 'dine under the stars on the beach or the jetty'. No seating capacity and no private dining room are published. The pages do not say how the restaurants are shared between guests on an ordinary stay, and the site does not state in terms that they are closed to others on a whole-island booking.
Published minimum numbers/nights
Two-night minimum stay.
What stays shared
Nothing stated as shared on a whole-island booking.
Published rate
S$26,000 per night on weekdays, S$33,000 per night on weekends, for up to 56 guests, inclusive of full board.
Corporate activities as published
Beach olympics, croquet tournaments, treasure hunts across the island.
Largest space, as published
Not published. The pages checked name no meeting room; the corporate offer is described as team building.
Bedrooms, as published
18 villas and 28 rooms; 'comfortably accommodates up to 56 adults'
Equipment
Not published on the pages checked.
Getting there and access, in full
From Singapore: Bintan Resorts Ferry from Tanah Merah, a 60-minute crossing; private car across Bintan to Kawal, 60 minutes; private speedboat, 20 minutes; 'under 3 hours, with no flights required'. The team does not meet all ferries, so schedules must be checked. Step-free information: not published.
Source venues like this →Singapore city guideVenue website and photos ↗

Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Before you shortlist

Five questions to ask before a buyout.

Questions to put to a venue of this kind before it goes on your shortlist.

  1. 01

    What exactly is exclusive, and from when to when?

    Bedrooms, restaurants, bars, spa and grounds, and the hours. Spicers Peak Lodge, for one, publishes exclusive use from 12pm on arrival to 11am on departure. Ask for the list and the clock.

  2. 02

    What is the minimum, and what happens below it?

    Rooms, nights and spend. Ask what you pay if the group shrinks after contract, and whether unused rooms can be released.

  3. 03

    Is the plenary room ours alone, and what does it seat?

    On a partial buyout, ask what else is running beside the room you meet in: a restaurant with outside bookings, another party in the grounds. Then the seats in theatre, cabaret or boardroom. Where a venue publishes only a headline figure, ask for the plan.

  4. 04

    Do we pay for every bedroom, and how many will we fill?

    A buyout is usually charged on all of them. Count bedrooms, not guests: lofts, bunk rooms, shared cottages and two-bedroom villas suit some teams and not others.

  5. 05

    What does the whole-property figure cover?

    All-inclusive means different things: transfers, drinks, activities, event site fees, service charge and tax. Write the list down once and have every property price that list.

Writing the package down once is the step that makes venues comparable; the meeting venue RFP template does it in one page.

Questions

Exclusive use, briefly.

What does exclusive use of a hotel mean?
The whole property is yours for the stay: every bedroom and, normally, every public space, with no other guests. The term has no fixed definition, so the detail varies by venue. Some keep a restaurant or spa open to others, and a few use the phrase for a block of rooms. Ask each venue to list what is included.
How much does a hotel buyout cost?
It depends on the number of bedrooms, the season and the nights of the week. A few venues publish a figure: of those here, Nikoi and Spicers Peak Lodge publish nightly whole-property rates, and Châteauform' a per-participant day rate. Most quote on request. We show only the figures the venues publish.
How did you choose these venues?
Each publishes an exclusive-use, buyout or whole-property offer on its own website, and a space the group can gather in: a meeting space or, where there is none, a dining space. Eight publish a meeting space. Kasbah Tamadot, Awasi Patagonia and Nikoi Private Island publish only restaurants, so each is marked as an informal dining setting: right for informal sessions, not for a plenary. A property whose pages publish neither is not listed. The buyout itself is not always published for companies: at Ashford Castle and Kasbah Tamadot exclusive hire is described for weddings and celebrations, and for Châteauform' it is in the operator's FAQ rather than on the house page.
How far ahead does a buyout need booking?
Few venues say. Of the eleven here only Awasi publishes a lead time: its operator advises making contact six to twelve months ahead for complex itineraries or full-property buyouts. In our view a buyout needs more notice than a block of rooms, because the venue has to hold every bedroom unsold for your dates. Ask each venue which dates it can still offer whole before you fix yours.

How RFPVenue fits in

We do not book a named venue. Send us your brief and the venue or style you have in mind: we fix it into one package, approach comparable venues in that region and ask each to quote that same package, so the quotes come back like-for-like. The contract and payment are between you and the venue you choose. Our service is free for buyers.

Every figure on this page was checked on the venue's own pages on the date shown on its card. No venue paid to be included or has a relationship with RFPVenue, and none has endorsed this page.

More for offsites and incentives

Want the place to yourselves?

Tell us the dates, the bedrooms you need and how much of the property has to be yours alone. We write that down as one package and ask each property to price it. Our service costs a buyer nothing.

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