Are island resorts practical for a working meeting?

That depends on the room more than on the island. Some resorts in our selection publish a ballroom or conference centre for several hundred people, among them InterContinental Fiji, The Apurva Kempinski Bali and Grand Wailea. Others publish one room for 40, or open-air pavilions. In our view an island suits a leadership retreat, or an incentive with one or two working sessions, better than three days of plenaries, unless you pick one of the conference-scale resorts.

How many nights does an island meeting need?

Usually more than a city meeting, because for most groups the journey takes much of a day each way and some last legs stop at dusk. The published terms point the same way: three nights for the group offer at Four Seasons Bora Bora and for the island takeover at Sheraton Maldives Full Moon; The Kahala treats 10 or more rooms for two nights or longer as a group booking. Where a seaplane or an inter-island flight stops at dusk, add the night a late arrival may spend near the international airport.

How did you choose these resorts?

Each is on an island, publishes an offer for meetings, incentives or corporate groups on its own website or its operator's, and passes the rule every venue guide of ours applies: a published meeting space or, failing that, published dining, marked as such. All twenty publish a meeting space, though The Westin Bora Bora describes its room without a name, size or capacity. Beyond the rule the selection is ours, made for a spread of islands, sizes and journeys. It is not a ranking, and many well-known island resorts are absent only because their official pages gave too little to verify.

When is the right season for an island meeting?

There is no single answer: the islands' seasons differ, and only some resorts publish theirs. InterContinental Tahiti gives May to October as the dry season in French Polynesia. Villa Nautica gives November to April as the best time to visit the Maldives. 1 Hotel Hanalei Bay says, in its wedding guidance, that the drier months on Kauai are April to October. Kempinski Seychelles publishes 24 to 32 C all year. Ask each resort for its wet months, and where an outdoor dinner moves when rain comes.

RFPVenue

ResourcesIsland resorts · 20 min read · checked 2026-11-14

Island resorts for meetings, and the journey they ask for.

20 resorts and hotels in the Maldives, French Polynesia, Hawaii and on six other islands that publish an offer for meetings or incentive groups: the space each publishes for the work, how a group reaches it from the airport it flies into, and what its own pages leave unsaid. The selection is ours and is not a ranking; every figure was checked against the venue's own pages.

Compare all 20

Both sides

Why take a meeting to an island?

An island changes what a meeting can do, and what it takes to hold one. Both halves, with examples the venues publish themselves.

What an island gives a group

Focus: Nobody goes back to the office between sessions or home for the evening. The group eats together and the conversations carry on. The Residence Maldives publishes an over-water meeting and dining space at the end of a 230-metre jetty, which is about as far from an inbox as an agenda can be put.
A reward that reads as one: For an incentive the destination is the prize. The venues publish the things people talk about afterwards: at Four Seasons Bora Bora a sunset cruise and private beach and motu dinners, at InterContinental Fiji a dinner that opens with a torch lighting and a kava ceremony, at Grand Wailea outrigger canoe outings off Wailea Beach.
Privacy: Some island resorts can be taken whole. Sheraton Maldives Full Moon prices a private island takeover of all 176 guest rooms, The Westin Maldives Miriandhoo publishes a buyout of its 70 villas, and InterContinental Fiji offers its 50 Club suites with sole use of the Club lounge. Most of the others are shared with leisure guests; where an entry says so, plan for it.
A shared journey: The trip is part of the event. The last leg is a 15-minute crossing on the resort's own yachts at Four Seasons Bora Bora and about 30 minutes by seaplane to The Westin Maldives Miriandhoo. People who have made that journey together tend to arrive already talking.

What it costs

Long-haul flights: Most delegates fly a long way. The venues' own figures: about eight hours from Los Angeles or San Francisco to Tahiti (InterContinental Tahiti), and 9.5 hours from London to Nassau against 55 minutes from Miami (Baha Mar). Where your people start decides which island is reasonable.
Transfers with a cut-off: The international airport is rarely the end of the journey. Seaplanes to The Westin Maldives Miriandhoo fly in daylight only, so the international flight must land in Male by 15:25. Lanai Air flies between 7:00 am and 6:00 pm on aircraft seating up to eight or up to 19. Four Seasons Bora Bora says an overnight stay in Tahiti may be required. A late arrival costs a night somewhere else.
Weather seasons: The resorts say so themselves. InterContinental Tahiti publishes a wet season from November to April, with January the wettest month. 1 Hotel Hanalei Bay says passing showers are common throughout the year on Kauai. Baha Mar's hurricane guarantee does not apply to group bookings, which follow the group sales contract.
Limited indoor space: A group can outgrow the meeting room long before it fills the bedrooms. The one meeting room at The Westin Maldives Miriandhoo takes 40. Sheraton Maldives Full Moon sleeps up to 352 and its one event room seats 80 theatre-style. Sugar Beach publishes a single enclosed meeting room among fourteen venues.
Time zones: A far-off island puts the group out of step with the office. None of the pages checked gives a time difference, so work it out for your own offices before promising a live call home, and keep the arrival day free of sessions.

How to choose

Which island, and what kind of meeting?

Six decisions that separate one island resort from another, each with what the venues in our selection publish.

Transfers and arrival logistics
Read the last leg before the room rate. From Male the published transfers run from a 10-minute speedboat (Niva Kurumba) to a 55-minute domestic flight followed by a boat (The Residence Maldives). Bora Bora needs an inter-island flight and then a boat. Ask who books each leg, what the last connection of the day is, and whether the venue's own boat is the only one allowed, as Villa Nautica states.
Room blocks versus buyouts
A block shares the resort with holidaymakers; a buyout makes it yours and has to be filled. Published terms vary widely: Sheraton Maldives Full Moon from USD 130,000 a day excluding tax and service charge, for a minimum of three nights; The Westin Maldives Miriandhoo a fully inclusive buyout with no published price; Four Seasons Bora Bora a group offer from 10 rooms a night on selected dates to December 2027. Many publish no buyout terms at all.
Indoor versus open-air meeting space
Ask what is enclosed and cooled. InterContinental Tahiti publishes three air-conditioned rooms and says the largest can back up outdoor events. Four Seasons Bora Bora describes open-air pavilions and publishes no classroom or theatre capacity. At Mauna Kea Beach Hotel no indoor room is published for more than 390 theatre-style (Kauna'oa Ballroom); every space with a larger capacity is open-air lawn, with no published weather backup. Several resorts do not say whether their meeting room is air-conditioned.
Seasons and weather
Published seasons do not line up across oceans. Villa Nautica gives November to April as the best time to visit the Maldives; in French Polynesia the dry season is May to October (InterContinental Tahiti); Sugar Beach says the dry season in St Lucia starts in December, along with peak travel season; Kempinski Seychelles gives the calmest seas as April to May and October to November. At Sugar Beach the dry season is also the start of peak travel season; ask each resort whether its dry months are its busy months.
Group activities and non-participants
Most programmes here happen on or in the water: snorkelling, diving, cruises, canoes. Not everyone swims or wants to, and partners sometimes travel too. Look for a second track. The Residence Maldives lists cooking and cocktail classes and a spouse programme, Kempinski Seychelles guided hikes and city tours, The Kahala classes in Hawaiian culture. The Apurva Kempinski Bali publishes no group activities on the pages checked.
Budget drivers: flights, transfers, minimum stays
The room rate is one line among several. Flights for the whole group come first. Transfers are a separate line and are published in different units: USD 620 per adult return by seaplane to The Westin Maldives Miriandhoo (its overview page also lists USD 559), USD 185 per adult by boat to Villa Nautica, XPF 17,200 round trip for the shared boat at The St. Regis Bora Bora (the page does not say per person), around EUR 80 per taxi at Kempinski Seychelles. Published group offers carry minimum stays of two or three nights. Then read what is added: Four Seasons Bora Bora lists VAT, regional taxes, service charge, a 10.99% resort fee and city tax.

No venue here has a relationship with RFPVenue; we source and compare options in a venue's region and do not book a named venue for you. Island resorts quote in different shapes: a room block with a delegate rate, a package built on villas and dining, or one figure a day for a whole island. Tell us the bedrooms, nights and meeting hours you need and we ask each venue to quote that same package. Ask for boat, seaplane and inter-island transfers to be priced separately so the quotes stay comparable; flights are yours to arrange.

At a glance

All the venues, side by side.

The largest published space and bedrooms as each venue states them. 'Best for' is our judgement.

Venue	Where	Largest space	Bedrooms	Best for (our view)
Niva Kurumba Maldives (Kurumba Maldives)	Maldives	Bougainvillea Hall: up to 200	180 rooms and villas (sum of published types)	Up to about 200 with an indoor hall and a 10-minute boat
Villa Nautica Maldives	Maldives	Dhinasha conference room: 460 theatre	282 villas	Largest plenary of our Maldives five, with boardrooms
Sheraton Maldives Full Moon Resort & Spa	Maldives	Jalsaa Room: 80 theatre, 100 banquet	176 guest rooms	Priced full-island buyout; meetings must fit a room of 80 to 100
The Residence Maldives at Falhumaafushi	Maldives	The Falhumaa: 50 theatre, 150 cocktail	94 villas (93 in a 2021 release)	Secluded retreats of about 20 to 70 with light meeting content
The Westin Maldives Miriandhoo Resort	Maldives	Ocean Room: 40 theatre	70 villas	Board retreats of 20 to 40, or a wellness-led island buyout
Four Seasons Resort Bora Bora	Bora Bora, French Polynesia	Arii Moana Lawn (outdoor): 250 reception	115 accommodations	Incentives of 20 to 100 with dinners in several outdoor settings
The St. Regis Bora Bora Resort	Bora Bora, French Polynesia	Canoe Room: 90 theatre; lawn and beach: 300 reception	Not published	Working sessions of up to about 50 classroom-style
InterContinental Tahiti Resort & Spa	Tahiti, French Polynesia	Hibiscus & Tipanie rooms: up to 300	246 rooms and overwater bungalows	A plenary of up to 300, or the night either side of Bora Bora
The Westin Bora Bora Resort & Spa	Bora Bora, French Polynesia	Tipanier Restaurant: 108 banquet; meeting room not sized	Not published	Small incentives or a buyout with light meeting needs
Grand Wailea, A Waldorf Astoria Resort	Hawaii, United States	Haleakala Ballroom: 2,500 theatre	794 or 795 rooms (both published)	Large incentives and conferences needing a divisible ballroom
Four Seasons Resort Lanai	Hawaii, United States	Hulopoe Ballroom: 450 classroom, 1,000 reception	213 rooms and suites	Leadership retreats and incentives of about 20 to 200
Mauna Kea Beach Hotel	Hawaii, United States	Kauna'oa Ballroom: 390 theatre (largest indoor capacity)	252 guest rooms and suites	Incentives and board meetings of 20 to 200 with open-air lawns
The Kahala Hotel & Resort	Hawaii, United States	Maile Ballroom including Foyer: 420 theatre	338 rooms and suites	Board meetings and incentives of 12 to 250 near Honolulu
1 Hotel Hanalei Bay	Hawaii, United States	Kolea: 207 theatre (largest indoor); Fort Alexander lawn: 750	252 rooms, including 51 suites	Wellness-led retreats and incentives of about 15 to 180
Trou aux Biches Beachcomber Golf Resort & Spa	Mauritius	Conference room: 150 theatre	306 suites and 27 villas (our addition)	Incentives of 40 to 150 with a themed evening each night
Kempinski Seychelles Resort Baie Lazare	Seychelles	Salon Quincy Ballroom: 200 theatre	Not published	Board retreats and incentives of up to 120 to 200 on Mahe
The Apurva Kempinski Bali	Bali, Indonesia	Candi Ballroom: 800 theatre	465 rooms, suites and villas	Conferences and galas of several hundred, short road transfer
InterContinental Fiji Golf Resort & Spa	Fiji	Pillar-less ballroom: seats up to 600	266 rooms and suites	Conferences of 100 to 600, or the 50 Club suites exclusively
Baha Mar (Grand Hyatt, SLS and Rosewood)	The Bahamas	Grand Ballroom: 72 to 3,000 guests	2,300+ guest rooms in three hotels	Large conventions and incentives from the Americas
Sugar Beach, A Viceroy Resort	St Lucia	Great Lawn (open-air): 200 reception	Not published	Executive retreats of 20 to 100 where the meeting is light

5 venues

Maldives

In our view the Maldives suits a group that wants an island to itself: Sheraton Maldives Full Moon and The Westin Maldives Miriandhoo each publish a whole-island takeover, and The Residence Maldives publishes an over-water space for meeting and dining. Every venue here is reached from Velana International Airport in Male, and what separates them for a group is the last leg. Three are 10 to 20 minutes away by speedboat, one of them with pick-up 24 hours a day. One needs a seaplane that flies in daylight only, with an international arrival no later than 15:25. One needs a 55-minute domestic flight and then a boat. The largest published rooms run from 40 seats to a 460-seat theatre.

Resort · Maldives

Niva Kurumba Maldives (Kurumba Maldives)

Vihamanaafushi, North Male Atoll, Maldives

Publishes a dedicated meetings, incentives and conferences page with a column-free hall for up to 200 guests, a divisible VIP lounge, a boardroom and an open-air overwater deck, plus an events brochure with day rates.

Transfer from the arrival airport: 10-minute speedboat from Velana International Airport; shared transfer arranged as part of the booking
Largest space: Bougainvillea Hall: up to 200
Bedrooms: 180 rooms and villas (sum of published types)
Best for (our view): Conferences and incentive groups of up to about 200 who want a real indoor hall and the shortest possible transfer from the international airport.
Getting there: Speedboat from Velana International Airport, Male: about 10 minutes; shared transfers are 'arranged as part of your booking', private transfer bookable; flight details requested 72 hours before arrival. More under full details.
Limitations: Capacity by layout is not published for the hall (only 40 to 200). Buyout or exclusive use is not published. Boardroom capacity is stated as both 12 and 9 in the venue's own brochure. Resort shared with leisure guests. The brochure is headed 'A Universal Resort' and predates the Niva branding now on the site.

Full details

Indoor meeting option: Indoor hall, VIP lounge and boardroom; Thila Deck is open-air. Air-conditioning is not explicitly stated on the pages checked.
Group or incentive offer: Brochure day rates (inclusive of 27.6% government taxes and service charge): Main Convention Hall USD 1,970 full day / USD 1,170 half day; VIP Lounge USD 660 / USD 413; Board Room USD 395 / USD 240; Thila first floor USD 660 / USD 413; delegate package USD 95 per person full day, USD 70 half day (tea breaks and buffet lunch in Vihamana restaurant)
Group activities: Snorkelling, beach volleyball, coral gardening (attaching coral fragments, installing reef biscuits), spa; brochure adds live bands, DJs, games and team-building
Dining for groups: Buffet lunch in Vihamana restaurant within the delegate package; Thila first-floor deck for private dinners (50) and cocktails (100); banquet, cocktail and canape menus; the Dine Around All Inclusive plan covers seven restaurants and three bars

Largest space, as published: The Bougainvillea Hall (called 'Main Convention Hall' in the brochure): 420 sqm, 27.43 m x 13.41 m, ceiling 4.88 m (brochure: 90 ft x 44 ft x 16 ft), column-free; up to 200 guests 'in a variety of configurations' (brochure: minimum 40, maximum 200). Capacities per layout are not published.
Bedrooms, as published: 180 rooms and villas, as a sum of the eight room types the resort publishes with a count (Superior Room 38, Deluxe Bungalow 72, Beachfront Deluxe Bungalow 34, Garden Pool Villa 8, Beach Villa 6, Deluxe Pool Villa 17, Family Villa 4, Two Bedroom Kurumba Residence 1); the current pages state no single total. A ninth type, Two Bedroom Superior Room, is listed with 'Units: 7', and the pages do not say whether those are additional. The resort's history page says its 2003 rebuild produced 'a world-class resort with 180 rooms'.
Other spaces: VIP Lounge: connected to the Bougainvillea Hall, divisible into two, private bathroom; up to 60 guests; brochure size 48 ft x 21 ft x 10 ft (area in sqm not published)
The Boardroom: above hotel reception, 27.58 sqm; meetings page and brochure 'Max Capacity' say up to 12 guests, brochure body text says 'suitable for up to 09 guests' (both recorded)
Thila Deck (first floor of Thila restaurant): open-air overwater space, 386 sqm; banquet 50, cocktail 100
Equipment: Bougainvillea Hall (venue page): stage, video conferencing, LCD projector, screen and pointer, podium with microphone, 6 wireless microphones, sound system, flip chart and markers. The brochure lists the same items without the stage and video conferencing, and adds notepads, pens, candies and still water. Meetings page also states high-speed connectivity and hybrid solutions supporting surround sound, lighting, streaming and video conferencing.
Getting there and access, in full: Speedboat from Velana International Airport, Male: about 10 minutes; shared transfers are 'arranged as part of your booking', private transfer bookable; flight details requested 72 hours before arrival. Accessibility (FAQ): selected villas are accessible; key public areas are linked by paved pathways but some sandy pathways may be challenging for wheelchair users. Transfer operating hours not published.

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Checked 2026-11-14 against the venue's own pages (18 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Resort · Maldives

Villa Nautica Maldives

Paradise Island, North Male Atoll, Maldives

Publishes a meetings and conferences page describing eight indoor event spaces, with areas and capacities for two conference rooms, boardrooms and VIP lounges.

Transfer from the arrival airport: 20 minutes by speedboat from Velana International Airport; USD 185 per adult shared transfer
Largest space: Dhinasha conference room: 460 theatre
Bedrooms: 282 villas
Best for (our view): The largest plenary capacity among the Maldives venues in this selection, with separate boardrooms for breakouts, close to the international airport.
Getting there: Speedboat from Velana International Airport, 20 minutes. More under full details.
Limitations: No buyout, group rate or incentive terms published. Eight spaces claimed, seven listed. Roanu's size unit is ambiguous. Shared with leisure guests; the resort describes itself as 'a hive of activity' rather than secluded. Only the resort's own boat transfer is allowed.

Full details

Indoor meeting option: 'Eight different indoor event spaces' as published (seven itemised). Air-conditioning not explicitly stated.
Group activities: Water sports, excursions and spa treatments can be included; the page also suggests yoga and wellness retreats and outdoor workshops. Resort menu lists diving, surfing and land sports.
Dining for groups: 5 restaurants, 2 bars and 1 coffee shop (Bageecha, The Lagoon, Ristorante al Tramonto, Press & Pot, Hook, Fukuya Teppanyaki, Dhaavani Coffee Shop, Captain's Bar, Beach Bar); Dhinasha takes 240 for a banquet. No private group dining terms published.
Season or weather note: FAQ: the best time to visit is November to April (clear skies, dry weather, high diving visibility); largest surf waves in July and August

Largest space, as published: Dhinasha conference room: 343 sqm; theatre 460, classroom 234, banquet or drinks reception 240.
Bedrooms, as published: 282 villas ('282 overwater and beachfront villas').
Other spaces: Burunu conference room: 201 sqm; theatre 243, classroom 128, drinks reception 130
Reyva boardroom: 44 sqm; up to 20
Adha boardroom: 30 sqm; up to 14
Fura meeting room: 27 sqm; 14 in a boardroom layout
Roanu VIP lounge: 'size: 51 metres' as published (unit not stated as square metres); up to 18 around a table and on sofas; private coffee bar
Kethi VIP lounge: 39 sqm; up to 8; coffee bar
Note: the page says 'eight different indoor event spaces' and 'Showing: 8 Rooms' but only seven are itemised
Equipment: Dhinasha and Burunu: video conferencing, projection screen, multimedia projector, LCD TVs, PA system, wireless internet access, slide projector, OHP, digital audio. No equipment list published for the smaller rooms.
Getting there and access, in full: Speedboat from Velana International Airport, 20 minutes. Shared resort transfer published at USD 185 per adult and USD 98 per child under 12; third-party speedboat transfers are not permitted to enter the resort; resort airport counter A07. Transfer operating hours and step-free information not published.

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Resort · Maldives

Sheraton Maldives Full Moon Resort & Spa

Furanafushi Island, North Male Atoll, Maldives

Publishes an events page with one event room (Jalsaa) with a capacity chart, and a priced private island takeover covering all 176 guest rooms.

Transfer from the arrival airport: 15-minute speedboat from Velana International Airport; pick-up 24 hours per day
Largest space: Jalsaa Room: 80 theatre, 100 banquet
Bedrooms: 176 guest rooms
Best for (our view): A full-island buyout for up to about 350 people with published pricing and a short, round-the-clock boat transfer; meetings themselves need to fit a room of 80 to 100.
Getting there: 15-minute speedboat from Velana International Airport; page states a speedboat can pick up clients 24 hours per day. More under full details.
Limitations: Only one event room, maximum 100 banquet / 80 theatre, so a full-house group cannot meet in one indoor room. The room's published area and dimensions do not agree. Audio-visual equipment beyond Wi-Fi is not listed. Takeover price excludes tax and service charge. The events page is written largely for weddings.

Full details

Buyout or exclusive use: Private Island Takeover: all 176 guest rooms and Jalsaa, accommodation for up to 352 guests, from USD 130,000 per day excluding tax and service charge, minimum three nights; includes a dedicated planning team, unlimited use of Jalsaa, USD 150 daily dining credit per person, 20% off spa services at Shine Spa, complimentary speedboat transfers and daily buffet breakfast at Feast
Indoor meeting option: Jalsaa is described as a 'dedicated function room' and a 'private indoor and outdoor venue'; air-conditioning not explicitly stated
Dining for groups: Seven restaurants and bars on the island; daily buffet breakfast at Feast and a dining credit are part of the takeover; destination dining and a private sandbank are offered for events

Largest space, as published: Jalsaa Room: theatre 80, conference 60, U-shape 25, reception 80, banquet 100 (schoolroom not listed). Published area 5,037 sq ft (467.9 sqm), but published dimensions are 23.7 m x 8.4 m x 3 m (77.8 x 27.4 x 10 ft), which is about 199 sqm; the venue's own figures disagree, both recorded.
Bedrooms, as published: 176 guest rooms (as stated in the private island takeover text; accommodation for up to 352 guests)
Other spaces: No other event rooms in the capacity chart (page states 1 event room, 1 breakout room, total event space 5,037 sq ft)
Jalsaa is described as an indoor and outdoor venue with a private garden and outdoor pool; a private sandbank for dinners, picnics and water activities is mentioned without capacities
Equipment: Wireless internet is the only audio-visual item listed. Event equipment: installed stage, portable stage, spotlights, stack chairs, tables. Event services include event lighting, decorator, carpenter, electrician, photographer, security guards. Business services: computers, printers, copy and fax service.
Getting there and access, in full: 15-minute speedboat from Velana International Airport; page states a speedboat can pick up clients 24 hours per day. Step-free access to Jalsaa is not published on the events page; the operator's overview page lists the main entrance, on-site restaurants, pool, spa, fitness centre and business centre as accessible, with accessible routes from the public entrance.

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Resort · Maldives

The Residence Maldives at Falhumaafushi

Falhumaafushi, Gaafu Alifu Atoll, Maldives

Publishes an Events & Meetings page for corporate retreats and an 'Incentives & Events' factsheet, with an over-water conferencing facility for up to 150 guests and a list of team-building activities.

Transfer from the arrival airport: 55-minute domestic flight to Kooddoo plus 7-minute speedboat; or a 90-minute private chartered seaplane
Largest space: The Falhumaa: 50 theatre, 150 cocktail
Bedrooms: 94 villas (93 in a 2021 release)
Best for (our view): A secluded incentive or leadership retreat of roughly 20 to 70 people where the remoteness is the point and the meeting content is light.
Getting there: From Velana International Airport: escorted to the domestic airport, 55-minute domestic flight to Kooddoo, then a 7-minute speedboat from a nearby jetty. Alternative: 90-minute private chartered seaplane. More under full details.
Limitations: Remote: a domestic flight plus boat after the international arrival, and the venue warns schedules can change. Indoor meeting capacity is small (classroom 20, theatre 50, banquet 72). The factsheet is dated 2024 and still contains draft markers ('delete') against diving, windsurfing and golf putt, so those activities are uncertain. Dimension and area figures disagree. No current buyout or group rate published.

Full details

Buyout or exclusive use: A 2021 operator press release offered whole-island hire for four nights (up to 198 guests, from USD 162,000); no current buyout terms are published, so treat as historic
Indoor meeting option: The Falhumaa has a 134 sqm indoor seating area; outdoor spaces also offered. Air-conditioning not explicitly stated.
Group activities: Cooking class, cocktail class, wine and cheese tasting, pool competition, kayak race, island team challenges, snorkelling, local island tour, jet-skis, fishing excursions, sunset dolphin cruises, futsal, cricket, yoga; spouse programme
Dining for groups: The Dining Room (all-day), The Falhumaa (overwater, at the end of a 230 m jetty), The Sunset Grill (beachside, described as a gathering spot for bigger groups), gala beach dinners, Castaway Island and bar; Li Bai, Long Island and Island Grill on Dhigurah

Largest space, as published: The Falhumaa (indoor seating area): 134 sqm; conference 24, U-shaped 20, theatre 50, classroom 20, cocktail 150, banquet 72 (factsheet table, checked visually). Published dimensions '(L)49 x (W)29.5 x (H)8.2' are headed metres, which does not match 134 sqm; both recorded.
Bedrooms, as published: 94 beach and water villas at Falhumaafushi; the connected sister island Dhigurah has 173 villas (factsheet). A 2021 operator press release gave 93 villas for Falhumaafushi.
Other spaces: Factsheet describes 'an over-water space of 521 square metre' overall, with 6 flexible configurations, maximum capacity 150, and spaces offered both indoors and outdoors
Gala beach dinners and Castaway Island and bar (no capacities published)
Equipment: Audio-visual equipment (not itemised), AV personnel and support technicians, integrated computer set-up and Wi-Fi access, meeting stationery and flipcharts; music and entertainment arrangements at a service fee
Getting there and access, in full: From Velana International Airport: escorted to the domestic airport, 55-minute domestic flight to Kooddoo, then a 7-minute speedboat from a nearby jetty. Alternative: 90-minute private chartered seaplane. The venue states the service schedule or route may change without prior notice. Step-free information not published.

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Resort · Maldives

The Westin Maldives Miriandhoo Resort

Miriandhoo Island, Baa Atoll, Maldives

Publishes an events page inviting companies to 'Host Your Team in a Unique Location', with one meeting room (Ocean Room) with a capacity chart and a fully inclusive island buyout.

Transfer from the arrival airport: About 30 minutes by shared seaplane, daylight only; international arrival by 15:25 for the last seaplane; USD 620 per adult return (USD 559 round trip in the same page's Getting Here block)
Largest space: Ocean Room: 40 theatre
Bedrooms: 70 villas
Best for (our view): A small board or leadership retreat of up to about 20 to 40, or a whole-island buyout built around wellness rather than conference sessions.
Getting there: Shared seaplane from Velana International Airport, 'approximately a 30-minute seaplane journey'; return seaplane transfer priced at USD 620 per adult and USD 310 per child. The same page's Getting Here block lists the Trans Maldivian Airways seaplane at USD 279.50 one way / USD 559.00 round trip (both recorded). Seaplanes operate only during daylight hours on Trans Maldivian Airways' schedule, which the resort does not manage: the international flight must arrive in Male on or before 15:25 for the last seaplane, and departing international flights should leave after 09:00. The buyout text also mentions domestic transfers. The rooms page states 'No Accessible Rooms Available at this Hotel'.
Limitations: Single meeting room, maximum 40. Seaplane access is daylight only with a 15:25 arrival cut-off, so later international arrivals need a night near Male. The operator's overview page gives two seaplane fares (USD 620 per adult return in the text, USD 559.00 round trip in its Getting Here block), so the fare should be confirmed. No accessible rooms per the operator's rooms page. No buyout price published. The events page is written largely for weddings.

Full details

Buyout or exclusive use: Fully inclusive island buyout: 41 beach and 29 overwater villas, daily breakfast, lunch and dinner at designated restaurants, two hours of daily sunset cocktails and snacks, unlimited watersports (motorised activities and diving not included), one 45-minute spa treatment per person per stay, daily group wellness activity, return seaplane or domestic transfers. No price published.
Indoor meeting option: Ocean Room, a meeting venue for up to 40 attendees; air-conditioning not explicitly stated
Group activities: Team-building activities arranged by the resort; boating or snorkelling after meetings; daily group wellness activity in the buyout
Dining for groups: Designated restaurants for all meals within the buyout; the events page does not name the designated restaurants

Largest space, as published: Ocean Room: 98.9 sqm (1,064.6 sq ft), 11.5 m x 8.6 m; theatre 40, schoolroom 40, conference 14, U-shape 20, reception 25, banquet 40.
Bedrooms, as published: 70 villas: 41 beach and 29 overwater villas, including a two-bedroom villa and residence (buyout text on the events page)
Other spaces: No other event rooms published
Equipment: Published list: LCD projector, TV; direction signs, flip chart and markers, pens, pencils and notepads, podium lectern, tables; business services (computers); complimentary Wi-Fi.

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4 venues

Bora Bora and Tahiti

In our view Bora Bora is the incentive destination of this selection, and the resorts publish the evenings that make it one: at Four Seasons a sunset cruise and private beach and motu dinners, at The Westin an overwater bungalow reserved for special events, at The St. Regis a banquet for 200 on its lawn and beach. Everyone lands in Tahiti: Four Seasons describes Faa'a, in Papeete, as French Polynesia's only international airport. Bora Bora is then an inter-island flight of 45 minutes (Four Seasons; InterContinental Tahiti says 50) and a boat to the resort, and Four Seasons warns that an overnight stay in Tahiti may be required. That is why a resort two kilometres from the airport sits in our selection beside three on Bora Bora: it publishes an air-conditioned room for up to 300, more people than any room or restaurant the three publish a capacity for outside their lawns and beaches, and it covers the night either side. The published dry season is May to October.

Resort · Bora Bora and Tahiti

Four Seasons Resort Bora Bora

Motu Tehotu, Bora Bora, French Polynesia

Its meetings page publishes 1,270 m2 (13,670 sq ft) of total event space across pavilions, restaurants, lawns and beaches, 115 accommodations and a group offer for 10 or more rooms a night.

Transfer from the arrival airport: 45 minutes by plane from Faa'a International Airport (PPT) to Bora Bora Airport (BOB), 280 km / 174 miles, then 15 minutes by boat
Largest space: Arii Moana Lawn (outdoor): 250 reception
Bedrooms: 115 accommodations
Best for (our view): Incentive groups and leadership retreats of roughly 20 to 100 who want receptions and dinners in several different outdoor settings on one private motu.
Getting there: Fly into Faa'a International Airport, Papeete (PPT), then a 45-minute inter-island flight to Bora Bora Airport (BOB), then a 15-minute transfer on the resort's yachts. More under full details.
Limitations: No classroom or theatre capacities and no equipment list are published, and the meeting spaces are described as open-air. Reaching the resort needs an inter-island flight plus a boat, and the resort itself warns an overnight in Tahiti may be needed. 115 accommodations cap group size. Buyout or exclusive-use terms are not published on the pages checked. The published group offer applies only to selected November-December dates.

Full details

Group or incentive offer: Featured group offer for groups occupying 10 or more rooms per night, three-night minimum, rates from EUR 925, valid for selected dates 13 Nov - 22 Dec 2026 and 1 Nov - 22 Dec 2027; choose one inclusion (welcome amenity for every room, planner gift card up to USD 2,000 depending on room nights, 25% allowable attrition up to 45 days before arrival, or one upgrade per 20 paid rooms). VAT, regional taxes, service charge, a 10.99% resort fee and city tax are added to the rate.
Indoor meeting option: The resort describes 'open-air pavilions' for meetings; the page lists Pahia, Pahia Pavilion and restaurants under 'Ground floor' but does not state that any space is enclosed or air-conditioned
Group activities: The meetings page mentions diving with sharks and rays, a sunset cruise and the overwater spa; the Four Seasons Catamaran is listed as a venue (reception 45)
Dining for groups: Restaurants listed as event venues: Arii Moana Restaurant & Terrace (banquet 130), Tere Nui (banquet 120), Fare Hoa Beach Bar & Restaurant (banquet 40), Vaimiti (reception 90); private beach and motu dinners are also published

Largest space, as published: By capacity: Arii Moana Lawn (outdoor), 288 m2, banquet 230, reception 250. By area: Main Beach (outdoor), 800 m2, banquet 230, reception 230. The page's headline 'Largest ballroom' figure is 288 m2 (3,100 sq ft); the 288 m2 entries in the venue list are Vaimiti (reception 90) and Arii Moana Lawn. No classroom capacity is published for any space and theatre capacity is not a column on the page.
Bedrooms, as published: 115 accommodations: 108 overwater bungalows (including suites) and seven beachfront villas
Other spaces: Pahia: 70 m2, banquet 40, reception 70
Pahia Pavilion: 114 m2, banquet 80, reception 125
Tere Nui Restaurant: 132 m2, banquet 120, reception 140
Fare Hoa Beach Bar & Restaurant: 80 m2, banquet 40, reception 80
Vaimiti: 288 m2, reception 90
Arii Moana Restaurant & Terrace: 240 m2, banquet 130, reception 150
Beach Villa Living Room: 36 m2, reception 20
Pahia Beach (outdoor): 250 m2, banquet 170, reception 220
Main Beach (outdoor): 800 m2, banquet 230, reception 230
Beachfront Villa Estate Garden (outdoor): 352 m2, banquet 40, reception 80
Pool Lawn (outdoor): 600 m2, banquet 70, reception 100
Concierge Lawn (outdoor): 300 m2, banquet 90, reception 110
Activities Lawn (outdoor): 400 m2, reception 100
Four Seasons Catamaran: 100 m2, reception 45
Four Seasons Sunset Motu: 30 m2, reception 20
Aherenona Chapel: 24 m2, no capacity published
Equipment: No audio-visual equipment list is published on the meetings page.
Getting there and access, in full: Fly into Faa'a International Airport, Papeete (PPT), then a 45-minute inter-island flight to Bora Bora Airport (BOB), then a 15-minute transfer on the resort's yachts. The resort states guests book their own flights, that inter-island flights may not operate during late-night or very early hours so an overnight stay in Tahiti may be required, and that all stays include round-trip airport transfers. A 25-minute water taxi to Vaitape Harbour runs twice daily Monday to Saturday on a fixed schedule. No step-free information published on the pages checked.

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Resort · Bora Bora and Tahiti

The St. Regis Bora Bora Resort

Motu Ome'e, Bora Bora, French Polynesia

Its events page publishes 3 event rooms, 3 breakout rooms, 4,234 sq ft of total event space and a capacity chart by layout, with the Canoe Room described for board meetings, corporate training and company gatherings.

Transfer from the arrival airport: Domestic flight from Tahiti (PPT) to Bora Bora (BOB), then a 20-minute boat ride; shared boat transfer XPF 17,200 round trip. Flight duration is not published on the page.
Largest space: Canoe Room: 90 theatre; lawn and beach: 300 reception
Bedrooms: Not published
Best for (our view): Groups that need a working session with published theatre, schoolroom and U-shape layouts alongside the island setting, up to about 50 in classroom style.
Getting there: International flight to Tahiti (PPT), which the resort describes as the only international airport in French Polynesia, then a domestic flight to Bora Bora Airport (BOB), then a 20-minute boat ride from the airport to the resort. More under full details.
Limitations: The only dedicated meeting room seats 56 schoolroom or 90 theatre. Villa count, buyout terms and group offers are not published on the pages checked. Reaching the resort needs a domestic flight and a boat. Several outlets publish closed days (Lagoon and 727 Bar closed Wed-Thu, Bamboo Tue-Wed, Farniente Sun-Mon). The page's total event space figure and capacity chart do not reconcile.

Full details

Indoor meeting option: Canoe Room, 1,488 sq ft with a 14 ft ceiling, is listed as a meeting room; the page does not state whether it is air-conditioned
Group activities: The events page mentions team-building 'through a selection of outdoor activities'; no programme is itemised. The resort has a private Lagoonarium for snorkelling.
Dining for groups: Lagoon Restaurant & Terrace is listed as an event space (banquet 100, reception 150); Te Pahu Lawn and Main Beach take banquet 200. Other outlets published: Bamboo, Te Pahu, Farniente Ristorante, Aparima Bar, 727 Bar

Largest space, as published: By capacity: Te Pahu Lawn and Main Beach (outdoor), 5,380 sq ft / 499.8 sq m, reception 300, banquet 200. Largest listed meeting room: Canoe Room, 1,488 sq ft / 138.2 sq m (24 x 62 ft, 14 ft ceiling), theatre 90, schoolroom 56, conference 35, U-shape 35, reception 100, banquet 60. The page's own figures disagree: total event space is given as 4,234 sq ft while the chart lists the lawn and beach alone at 5,380 sq ft, and it states 3 event rooms while the chart has four rows.
Bedrooms, as published: No villa total published on the hotel's own pages checked on 2026-11-14.
Other spaces: Lagoon Restaurant & Terrace: 1,776 sq ft / 165 sq m, theatre 80, schoolroom 54, conference 18, U-shape 15, reception 150, banquet 100
Bridal Boutique: 970 sq ft / 90.1 sq m, theatre 18, conference 8, reception 30
Equipment: Published list: AV technician, film projector with screen, LCD panel, LCD projector, microphone, PA system, TV, TV production service provider, teleconferencing, videoconferencing, walkie-talkies, wired and wireless internet; staffed on-site business centre with computers, printers, copy and fax
Getting there and access, in full: International flight to Tahiti (PPT), which the resort describes as the only international airport in French Polynesia, then a domestic flight to Bora Bora Airport (BOB), then a 20-minute boat ride from the airport to the resort. Shared airport boat transfer is published at XPF 8,600 one way / XPF 17,200 round trip. The resort says the journey 'begins with a flight to Tahiti and a layover near the airport'. A once-a-day complimentary shuttle runs to Vaitape on the main island (10 minutes), except Sundays and public holidays. The rooms page shows 'No Accessible Rooms Available at this Hotel'.

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Resort · Bora Bora and Tahiti

InterContinental Tahiti Resort & Spa

Faa'a, Tahiti, French Polynesia

Its Groups & Events section publishes three air-conditioned meeting rooms (up to 14, 50 and 300 attendees) plus restaurant, beach and motu settings for receptions, grouped in tiers of up to 100, 100-400 and 400-800 people.

Transfer from the arrival airport: Published as 'two kilometers from the airport'; no inter-island flight or boat needed
Largest space: Hibiscus & Tipanie rooms: up to 300
Bedrooms: 246 rooms and overwater bungalows
Best for (our view): The practical choice for a plenary of up to 300 in an air-conditioned room two kilometres from the international airport, or as the first or last night around a Bora Bora programme.
Getting there: The resort states it is 'two kilometers from the airport' (Tahiti's international airport); no transfer time or step-free information is published on the pages checked. More under full details.
Limitations: On the main island next to the airport rather than on a private motu. Capacities are published as a single maximum, not by layout. Total room count is a combined 246 with no breakdown. Buyout terms are not published. The home page still carried a Te Tiare pool renovation notice dated 3 February to end September 2025 on the date checked, so current pool status should be confirmed.

Full details

Indoor meeting option: Three air-conditioned rooms: Hibiscus & Tipanie (up to 300), Pitate (up to 50), Boardroom (up to 14)
Group or incentive offer: No priced group offer published; the Groups & Events page has a proposal request and links an incentives guide ('Directory of Incentives')
Dining for groups: Reception and dinner pages for Le Lotus restaurant, Te Tiare restaurant, Motu Iti, Motu Nui, Coconut Grove, Haumaru, Fare Taina, plus cocktails at Le Lotus Beach and the Lobby Bar
Season or weather note: Published: year-round temperature between 24C (75F) and 30C (86F); November to April is the wet season, January the wettest month; May to October is the dry season, August the driest

Largest space, as published: Hibiscus & Tipanie rooms: 400 sqm / 4,305 sq ft, up to 300 attendees (no per-layout figures published); modular, air-conditioned, permanent stage, second floor of the main building; the resort says it can be used as a backup for outdoor events.
Bedrooms, as published: 246 guest rooms and overwater bungalows (combined figure as published)
Other spaces: Pitate room: 96 m2 / 1,033 sq ft, up to 50 attendees, modular, air-conditioned indoor room on the second floor of the main building
Boardroom: 15 m2 / 161 sq ft, up to 14 attendees, air-conditioned, near reception
Reception settings by published tier (no individual capacities published on the pages cited): up to 100: Le Lotus Beach, Motu Iti, Le Lotus restaurant, Fare Taina, Lobby Bar; 100-400: Haumaru, Coconut Grove; 400-800: Te Tiare restaurant, Motu Nui
Equipment: Hibiscus & Tipanie: on-site audio visual, staging and theming services, video conferencing facilities, individually controlled lighting panels, dropdown screens, blackout blinds or curtains. Pitate: dropdown screen, video projector. Boardroom: flatscreen TV with HDMI, high-resolution conference camera, speakerphone, whiteboard.
Getting there and access, in full: The resort states it is 'two kilometers from the airport' (Tahiti's international airport); no transfer time or step-free information is published on the pages checked. Both larger meeting rooms are on the second floor of the main building; lift access is not stated.

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Resort · Bora Bora and Tahiti

The Westin Bora Bora Resort & Spa

Motu Tape, Bora Bora, French Polynesia

Its events page addresses 'corporate meetings and incentive trips', publishes 4 event rooms and 1,169 sq m of total event space, a meeting room 'for intimate meetings, larger groups, and full buyouts', and named incentive activities.

Transfer from the arrival airport: Closest airport Bora Bora (BOB), approximately 9 km; the hotel has an airport shuttle. Transfer time and mode are not published.
Largest space: Tipanier Restaurant: 108 banquet; meeting room not sized
Bedrooms: Not published
Best for (our view): Small incentive groups or a full-resort buyout where the programme is mostly activities and dinners, with only light meeting needs.
Getting there: The overview page gives Bora Bora Airport (BOB) as the closest airport, approximately 9 km from the hotel, and states the hotel has an airport shuttle; no transfer time or mode is published there. The rooms page shows 'No Accessible Rooms Available at this Hotel', while the overview page lists mobility accessible rooms among accessibility features (both recorded).
Limitations: The meeting room has no published name, size or layout capacity, so working-session capacity must be asked for. Largest published capacity is 108 at a banquet in a restaurant. Itemised equipment is minimal (TV). Room count and transfer time are not published on the pages checked. The page still carries a Covid-era note that capacities follow social distancing guidelines, so current capacities should be confirmed.

Full details

Buyout or exclusive use: The events page mentions 'full buyouts'; no terms published
Indoor meeting option: A meeting room with AV and WiFi is described, but its name, size and capacity are not published
Group activities: Outdoor and water team-building; incentive options named: helicopter tours, skydiving, deep sea fishing, scuba diving, ATV adventures, hiking, and programmes at the on-site Eco Center
Dining for groups: Tipanier Restaurant (banquet 108), Varavara restaurant (banquet 88), Honu Tiki Bar (banquet 30, reception 40), Manahere (banquet 12)

Largest space, as published: Tipanier Restaurant: 550 sq m / 5,920 sq ft, banquet 108 (the page's stated largest capacity). No theatre, schoolroom or conference capacities are published for any space, and the meeting room described in the text is not named or sized in the capacity chart.
Bedrooms, as published: No total published on the hotel's own pages checked on 2026-11-14; the rooms page states only that sixty-two overwater bungalows and villas have a saltwater plunge pool.
Other spaces: Meeting room (no name published): described 'for intimate meetings, larger groups, and full buyouts' with 'state-of-the-art AV equipment and WiFi'; size and capacity by layout are not published
Varavara restaurant: 390 sq m / 4,198 sq ft, banquet 88
Honu Tiki Bar: 119 sq m / 1,281 sq ft, banquet 30, reception 40
Manahere (overwater bungalow reserved for special events): 110 sq m / 1,184 sq ft, banquet 12
Equipment: Text says the meeting room has 'state-of-the-art AV equipment and WiFi'; the itemised list shows only TV, direction signs, flip chart and markers, name cards, pens and notepads, tables, computers and printers. Both recorded as published.

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5 venues

Hawaii

In our view Hawaii is where an island meeting can still be a conference. All five hotels publish capacities by layout, from boardrooms for 12 to a ballroom at Grand Wailea that seats 2,500 theatre-style, and the programme around the sessions is published too: outrigger canoe outings off Wailea Beach at Grand Wailea, classes in Hawaiian culture at The Kahala. Five islands mean five different journeys. The Kahala is 20 minutes by car from Honolulu's international airport and Mauna Kea Beach Hotel about 30 minutes from Kona; Lanai needs a second flight or a ferry; on Kauai the hotel recommends renting a car for the 29 miles from Lihue. Their own pages often disagree with each other, and the entries record both figures.

Resort · Hawaii

Grand Wailea, A Waldorf Astoria Resort

Wailea, Maui, Hawaii, United States

The resort publishes '28 indoor and outdoor venues (totaling more than 100,000 square feet)' for meetings and group events, including a 26,700 sq ft ballroom it calls the 'largest resort ballroom on Maui'.

Transfer from the arrival airport: From Kahului Airport (OGG) by road; private car transfers via the concierge, on-site car rental. Drive time not published.
Largest space: Haleakala Ballroom: 2,500 theatre
Bedrooms: 794 or 795 rooms (both published)
Best for (our view): Large incentive programmes and conferences of several hundred to 1,000-plus that need a big divisible ballroom plus many breakouts and large outdoor function lawns on one site.
Getting there: Kahului Airport (OGG), Maui; the resort publishes driving directions (final leg 'about 8 miles' south on Piilani Highway 31) but no total drive time. More under full details.
Limitations: Published figures disagree between the resort PDF (26,700 sq ft ballroom; 100,000+ sq ft total; 28 venues) and the operator page (26,924 sq ft; 'Total Event Space 37,588 sq ft'; 8 meeting rooms), and several per-room capacities differ; the resort site says both 'up to 3,000' and 3,200 guests, and 794 versus 795 rooms. No equipment list, buyout terms or airport drive time published. The capacity chart PDF sits in a January 2024 upload folder. Very large resort, so facilities are shared with leisure guests.

Full details

Buyout or exclusive use: Not published.
Group or incentive offer: No group-specific offer published on the meetings page; the operator advertises double Hilton Honors points for events.
Indoor meeting option: Yes: '22 elegant indoor spaces' including the Haleakala Ballroom, five 1,860 sq ft meeting rooms and two boardrooms; plus outdoor lawns and gardens (the site says 6 outdoor areas in two places and eight in another).
Group activities: Outrigger canoe outings off Wailea Beach, weekly cultural events, a customised cultural experience with the resort's cultural advisor, and The Cave virtual reality pods with 4D games aimed at collaboration and teamwork.
Dining for groups: Banquet catering for an 'opening dinner, cocktail party or awards ceremony' with a sample banquet menu linked; the signature restaurant Humuhumunukunukuapua'a is listed among indoor event venues on the operator page.

Largest space, as published: Haleakala Ballroom (indoor, in five sections): 26,700 sq ft, 254 ft x 94 to 106 ft, ceiling 18 to 23 ft; theatre 2,500, classroom 1,250, rounds of 10 1,130, reception 3,200 (resort capacity chart PDF). The operator page (hilton.com) lists the same room at 26,924 sq ft with banquet 1,350, reception 3,200, school room 1,250, theatre 2,500. Both recorded as published.
Bedrooms, as published: 794 rooms and suites (resort venues page) or 795 guest rooms (operator page hilton.com); both recorded.
Other spaces: Hale 1 & 2 & 3 or 1 & 4 & 5: 17,525 sq ft; theatre 1,500, classroom 700, rounds 700, reception 2,000 (resort PDF; hilton.com lists 16,544 sq ft, banquet 800, reception 2,200)
Hale 1: 10,100 sq ft; theatre 1,000, classroom 450, rounds 560, U-shape 120, hollow square 160, reception 1,200 (hilton.com lists 9,646 sq ft, banquet 640)
Hale 2 & 3 or 4 & 5: 6,400 sq ft; theatre 700, classroom 400, rounds 300, conference 108, U-shape 144, hollow square 180, reception 500 (hilton.com: 6,392 sq ft, reception 1,000)
Hale 2, 3, 4 or 5: 3,200 sq ft each; theatre 350, classroom 200, rounds 150, conference 54, U-shape 72, hollow square 90, reception 250 (hilton.com: 3,196 sq ft, reception 500)
Haleakala Gardens: 12,000 sq ft; rounds 750, reception 1,600
Ilima, Pikake, Maile, Plumeria, Hibiscus meeting rooms: 1,860 sq ft each (60 ft x 31 ft, 12 ft ceiling), each divisible in three; theatre 225, classroom 108, rounds 120, conference 48, U-shape 51, hollow square 72, reception 150 (resort PDF; hilton.com lists banquet 150, conference 64, U-shape 65, reception 275)
Protea and Silversword boardrooms: 682 sq ft each, permanent boardroom table seating 12
Molokini Garden (outdoor, oceanfront): 22,964 sq ft; rounds 1,000, reception 2,000 (resort PDF); hilton.com says events 'up to 2,500 guests'
Chapel Lawn (outdoor): 8,830 sq ft; rounds 380, reception 550
Beach Courtyard (outdoor): 6,517 sq ft; rounds 210, reception 400
Reflections (outdoor): 6,200 sq ft; rounds 160, reception 250
Chapel Overlook and Lagoon Overlook (outdoor): 2,000 sq ft each; rounds 70, reception 100
Equipment: No equipment inventory is published. The resort's Hilton EventReady page refers only to 'thoughtful technology resources' and hybrid-meeting guidance; 3D meeting-room tours are linked from the meetings page.
Getting there and access, in full: Kahului Airport (OGG), Maui; the resort publishes driving directions (final leg 'about 8 miles' south on Piilani Highway 31) but no total drive time. Private car service to and from OGG via the concierge; Enterprise car rental desk on site. No step-free statement found on the pages checked.

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Resort · Hawaii

Four Seasons Resort Lanai

Hulopoe Bay, Lanai, Hawaii, United States

The resort publishes 11 indoor and outdoor venues and 37,377 sq ft of event space for anything from 'an intimate gathering or an incentive for 400'.

Transfer from the arrival airport: Honolulu (HNL) then Lanai Air to Lanai Airport (LNY), then 20 minutes by car on the resort's complimentary shared shuttle.
Largest space: Hulopoe Ballroom: 450 classroom, 1,000 reception
Bedrooms: 213 rooms and suites
Best for (our view): Senior leadership retreats and incentive groups of roughly 20 to 200 that want a secluded single-resort island with an indoor ballroom as a weather fallback.
Getting there: Lanai Air from Honolulu International Airport (HNL) to Lanai Airport (LNY), flights between 7:00 am and 6:00 pm, check-in at least 1 hour before; press fact sheet says '25-minute flight from Honolulu'. From Maui by commercial plane or ferry from Maalaea Harbour ('approximately one-hour' on the getting-here page; '90-minute' on the press fact sheet). Resort is 20 minutes by car from LNY (distance published as '9 kilometres/14.5 miles', which is internally inconsistent) and 3 minutes by car from Manele Small Boat Harbour (the page text also says a five-minute drive). Complimentary shared shuttle transfers with all reservations; transport must be arranged at least 72 hours in advance. Round-trip Lanai Air flights from HNL are stated as included in all bookings with arrivals by December 31, 2027 (terms apply, including a maximum of two adults and one child per guest room). No step-free statement found.
Limitations: Remote: every guest needs a second flight or a ferry. Lanai Air operates only 7:00 am - 6:00 pm on small aircraft (seating up to eight or up to 19), and the resort advises allowing 2.5 hours for Honolulu connections; arrivals outside flight hours need other arrangements at the guest's expense. Transfers must be booked 72 hours ahead. 213 rooms caps group size; 'Meet and Feed' capacity published as 400. No theatre-style capacities, equipment list or buyout terms published. The published group offer covers only selected dates to Nov 30 2026.

Full details

Buyout or exclusive use: Not published.
Group or incentive offer: Featured Group Offer: rates from USD 800 for selected dates Nov 13 - Nov 30 2026, for groups of 10 or more rooms per night, two-night minimum; includes round-trip Lanai Air flights from Honolulu for two guests per room, shared shuttle airport transfers, a welcome amenity and USD 100 activity credit per paid room on the peak night. 17.962% occupancy tax applies.
Indoor meeting option: Yes: conference center with Hulopoe Ballroom and Manele Ballroom (also listed as Manele I and II); terraces, gardens and golf-course venues are outdoor.
Group activities: Poke-making classes, golf tournaments, horseback riding through Lanai's ironwood forests and other on- and off-site group activities arranged by the resort team.
Dining for groups: Custom event menus from the resort chefs; published outdoor banquet venues include Lu'au Gardens (400) and Manele Tee Box (420). Restaurants per the press fact sheet: Nobu Lanai (96 indoor, 40 outdoor seats), Osteria Mozza Lanai (49 indoor, 132 outdoor), Malibu Farm (54 seats, 10 at the bar), VIEWS (18 indoor, 12 outdoor), The Break lounge (70 seats).
Season or weather note: Resort states Lanai Air flight schedules 'may be impacted by weather conditions or other events'.

Largest space, as published: Hulopoe Ballroom (conference center): 7,556 sq ft; banquet 420, classroom 450, reception 1,000. The same page's headline stat gives the largest ballroom as 7,552 sq ft (702 m2) and 'Meet and Feed 400'; both recorded.
Bedrooms, as published: 213 rooms and suites (press fact sheet: 168 guest rooms and 45 suites).
Other spaces: Manele Ballroom: 3,315 sq ft; banquet 200, classroom 205, reception 500
Manele I: 2,091 sq ft; banquet 120, classroom 130, reception 300
Manele II: 1,224 sq ft; banquet 60, classroom 72, reception 200
Lanai Terrace: 1,920 sq ft; banquet 70, reception 180
Hulopoe Garden: 3,352 sq ft; banquet 200, reception 600
Manele Terrace: 2,604 sq ft; banquet 100, reception 325
Lu'au Gardens (outdoor): 7,500 sq ft; banquet 400, reception 800
Manele Tee Box (at Manele Golf Course): 8,000 sq ft; banquet 420, reception 750
VIEWS (at Manele Golf Course): 1,200 sq ft; banquet 60, reception 150
Cascades and Botanica garden patios: 1,058 and 1,000 sq ft; reception 20 each
Manele Golf Course 12th Hole Back Tee: 500 sq ft; no capacity published
Equipment: No equipment inventory published. The meetings page offers hybrid meetings supported by 'Conference Services teams together with our technology specialists'.

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Hotel · Hawaii

Mauna Kea Beach Hotel

Kohala Coast, Island of Hawaii, Hawaii, United States

The hotel publishes renewed indoor and open-air meeting spaces for 'an incentive celebration or conference', and says it suits a meeting or event 'for 20 people or 800 people'.

Transfer from the arrival airport: About 27 miles, approximately 30 minutes by road from Keahole-Kona International Airport (KOA); no shuttle published.
Largest space: Kauna'oa Ballroom: 390 theatre (largest indoor capacity)
Bedrooms: 252 guest rooms and suites
Best for (our view): Incentive groups and board or executive meetings of roughly 20 to 200 that want a classic beachfront resort with large open-air lawns for evening events.
Getting there: Keahole-Kona International Airport (KOA): 'Drive north about 27 miles, approximately 30 minutes'. Published directions are self-drive; no airport shuttle or transfer service is described. No step-free statement for meeting spaces found.
Limitations: Largest indoor capacity is theatre 390 / banquet 220 (Kauna'oa Ballroom, 3,534 sq ft); anything with more capacity is open-air lawn with no published weather backup. The hotel's web page and its meeting-space PDF disagree on several figures (ballroom 3,543 vs 3,534 sq ft; Beachfront Lawn banquet 650 vs 1,200; Kona Boardroom 858 vs 672 sq ft; Lloyd Sexton ceiling; lawn capacities). No equipment list, buyout terms or airport transfer service published. The hotel describes a recent transformation of nearly USD 240 million, so older third-party figures may be out of date.

Full details

Buyout or exclusive use: Not published.
Group or incentive offer: No group-specific offer published on the pages checked.
Indoor meeting option: Yes: Kauna'oa Ballroom, Lloyd Sexton Gallery (described as enclosed), Kohala Room and boardrooms are listed under 'Indoor Space'; lawns, lu'au grounds and decks are listed as open air.
Group activities: No group programme published. The hotel lists golf (Mauna Kea and Hapuna courses), a racquet club with nine tennis and eight pickleball courts, outrigger canoe paddling, snorkelling, stand-up paddleboarding and a manta ray moonlight swim for guests.
Dining for groups: 'Catered celebrations, cocktail receptions, and banquets' with meeting menus linked; 'an open-air luau for hundreds' is offered on the resort's Gather page; a private 'Dinner Under The Stars' is listed.

Largest space, as published: Largest indoor by capacity: Kauna'oa Ballroom, 72 x 52.5 ft, 3,534 sq ft (329 sq m), ceiling 12 ft 10 in; U-shape 42, theatre 390, classroom 145, reception 355, banquet 220, conference 36 (meeting-space PDF; the web page lists it as 3,543 sq ft; the Rockefeller Boardroom is slightly larger by area at 3,570 sq ft, reception 109). Largest overall: Beachfront Lawn (open air), 45,500 sq ft; reception 1,600, banquet 1,200 per the PDF, but banquet 650 / reception 850 per the web page. Both recorded.
Bedrooms, as published: 252 guest rooms and suites ('the resort offers 252 guest rooms and suites', in the resort's press release of 10 February 2026); its sustainability case study gives 252 guestrooms including ten suites.
Other spaces: Kauna'oa Pre-Function: 1,000 sq ft; reception 90, banquet 80
Lloyd Sexton Gallery (enclosed, air wall divider): 1,989 sq ft; U-shape 45, theatre 180, classroom 100, reception 180, banquet 100, conference 36; North and South halves 497 sq ft each, theatre 90 (ceiling 10 ft in PDF, 18 ft on web page)
Kohala Room: 1,435 sq ft, 8 ft ceiling; U-shape 16, theatre 80, classroom 60, reception 100, banquet 50, conference 16
Rockefeller Boardroom: 3,570 sq ft (102 x 35 ft); reception 109, banquet 50
Kona Boardroom: 672 sq ft, conference 16 (web page says 858 sq ft, 16 chairs, flat screen TV, in-table power)
Number 3 (on the golf course, indoor/outdoor): 1,870 sq ft; reception 150, banquet 100 (web page shows 130 and 100 in what appear to be the theatre and classroom columns)
Parker Cottage interior: 1,500 sq ft; theatre 72, classroom 60, reception 75, banquet 50, conference 20; exterior 6,715 sq ft, reception 110, banquet 100
North Pointe Lawn (open air): 31,320 sq ft; reception 750, banquet 500 (web page shows 500 and 350)
South Pointe Lawn (open air): 16,880 sq ft; reception 650, banquet 350 (web page shows 850+ and 650+)
Lu'au Grounds (open air): 14,008 sq ft; reception 700, banquet 500 (web page shows 500 and 350)
'Ulu Garden + Pavilion (open air): 5,550 sq ft; reception 120, banquet 80
Vista Decks (2): 441 sq ft; reception 70, banquet 60
Yoga Pavilion 660 sq ft (reception 60, banquet 40); Adult Infinity Pool 3,526 sq ft (reception 160, banquet 120); Resort Pool 8,585 sq ft (reception 80, banquet 70)
Equipment: Only the Kona Boardroom's flat screen TV, in-table power and built-in white wall are published. The capacity chart notes capacities are shown 'without audiovisual equipment and in-room food and beverage'. No equipment inventory published.

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Checked 2026-11-14 against the venue's own pages (8 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Hotel · Hawaii

The Kahala Hotel & Resort

Kahala, Honolulu, Oahu, Hawaii, United States

The hotel publishes '8 venues to choose from and over 24,000 sq ft in space' for meetings and events, from boardrooms to a divisible ballroom and oceanfront lawns.

Transfer from the arrival airport: 20 minutes by car from Honolulu International Airport; taxi about $50 - $60 one way; fee-based chauffeured transfer not available to international arrivals.
Largest space: Maile Ballroom including Foyer: 420 theatre
Bedrooms: 338 rooms and suites
Best for (our view): Board meetings, executive off-sites and smaller incentives of about 12 to 250 that want a quiet beachfront hotel 20 minutes from Honolulu's international airport rather than a Waikiki address.
Getting there: '20 minutes by car from Honolulu International Airport' (H-1 Freeway East for 13 miles, then 1.2 miles to Kahala Avenue). More under full details.
Limitations: Smaller inventory than the neighbour-island resorts: one ballroom of 8,800 sq ft including foyer. The hotel's pages disagree on capacity (450 vs 500, and the events page intro speaks of 'gatherings of 200') and on the number of venues ('8 venues', 'seven function spaces', ten listed). Event kit is dated 2022. Low-volume music restriction on beachfront spaces. Audio-visual equipment is at additional cost. Residential city setting on Oahu, not a remote island resort.

Full details

Buyout or exclusive use: Not published.
Group or incentive offer: Group bookings are 10 or more rooms for 2 nights or longer; '2027 Hot Dates': 'special group rates starting at $385 per night. Book 25 or more rooms for three nights and receive room upgrades, and valuable resort credits'. A Power Pack meeting package is also published.
Indoor meeting option: Yes: Maile Ballroom (three sections), Waialae Ballroom and two Kainoa rooms (Kainoa I listed with climate controls); lawns and garden are outdoor.
Group activities: Concierge arranges activities and private chartered experiences; complimentary Hawaiian culture activity classes; Dolphin Quest programmes in the hotel's 26,000 sq ft lagoon; guest access to nearby golf courses.
Dining for groups: Custom catering; beachfront Plumeria Beach House and open-air Seaside Grill listed as event venues (contact the hotel for availability); five restaurants on site. Only low volume music may be used at Kahala O Ke Kai and the lawn area.
Season or weather note: The hotel's event kit notes humpback whale viewing season as November - May; no weather guidance published.

Largest space, as published: Maile Ballroom including Foyer (Lower Lobby Level): 8,800 sq ft (792 sq m), 73 ft x 120 ft, 10 ft ceiling; plated dinner 400, buffet dinner 350, classroom 300, theatre 420, cocktail reception 500 (event kit facilities guide). The events page gives guest capacity '30 - 500'; the function-rooms page says 'up to 450'. Ballroom without foyer: 5,200 sq ft; plated/buffet 300, classroom 260, theatre 350, reception 400.
Bedrooms, as published: 338 rooms and suites ('Our 338 beautiful rooms and sumptuous suites are a study in luxury'); the hotel's media fact sheet lists 306 rooms and 32 suites.
Other spaces: Maile Makai: 1,800 sq ft; plated/buffet/classroom 80, theatre 130, reception 150, conference 30, hollow square 40, U-shape 32
Maile Koko Head and Maile Mauka: 1,700 sq ft each; same capacities as Maile Makai
Waialae Ballroom: 2,700 sq ft, 42 ft x 64 ft; plated 120, buffet 100, classroom 60, theatre 100, reception 150, conference 35, hollow square 40, U-shape 32; outdoor waterfall area reception 40
Kainoa I meeting room (Lobby Level): 415 sq ft; classroom 16, theatre 20, conference 16, hollow square 14, U-shape 18 (web page says it comfortably accommodates 14), built-in white board and climate controls
Kainoa II Boardroom (Lobby Level): 415 sq ft; conference 12; opens to a private garden
Kainoa Garden (outdoor): 1,040 sq ft; cocktail reception 40, buffet dinner 30
Kahala O Ke Kai (beachfront, folding glass doors to lawn): 675 sq ft per event kit (45 ft x 15 ft), buffet 40, reception 50; web page gives 16 ft x 48 ft, 40 at four rounds of 10 or 30 at one oval table
Plumeria Grove (beachfront): 1,936 sq ft; buffet 80, reception 100
Koko Head Ocean Lawn (outdoor): 6,000 sq ft (558 sq m); 150 - 300 guests
Plumeria Beach House and Seaside Grill: listed as event venues, no capacities published
Equipment: 'Internet access and audiovisual equipment is available for an additional fee'; high-speed internet, sound and lighting setup; business center with photocopying, printing, packing, shipping and storage. No itemised list published.
Getting there and access, in full: '20 minutes by car from Honolulu International Airport' (H-1 Freeway East for 13 miles, then 1.2 miles to Kahala Avenue). Airport taxi 'approximately $50 - $60' one way; chauffeured transfer for a fee (not applicable for international arrivals). Complimentary guest shuttle to Waikiki, Ala Moana Shopping Center and Kahala Mall. Valet or self-parking for hotel guests $60 per day. No step-free statement found for meeting spaces.

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Checked 2026-11-14 against the venue's own pages (7 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Hotel · Hawaii

1 Hotel Hanalei Bay

Princeville, North Shore of Kauai, Hawaii, United States

The hotel publishes a 13-line capacity chart of indoor and outdoor spaces with 'naturally-lit meeting spaces, inspiring boardrooms, flexible breakout options' for meetings.

Transfer from the arrival airport: Lihue Airport is 29 miles away by road (drive time not published); car rental recommended; taxi or private car by advance reservation.
Largest space: Kolea: 207 theatre (largest indoor); Fort Alexander lawn: 750
Bedrooms: 252 rooms, including 51 suites
Best for (our view): Wellness-led leadership retreats and incentives of about 15 to 180 that want the indoor sessions and the outdoor evenings in one self-contained North Shore hotel.
Getting there: 'Lihue Airport - 29 miles away' (no drive time published); 'Princeville Airport - 4 miles away'. More under full details.
Limitations: Largest indoor room holds 207; groups above that depend on outdoor lawns in a location the hotel itself describes as showery year-round. 29 miles from Lihue Airport with limited taxis and very limited ride-share. Event requests need 14 days lead time. The hotel's FAQ says it 'is reopening on September 28, 2026 after a brief disruption in service due to Hurricane Lowell', so planners should confirm current operating status. A daily USD 59 resort fee per room applies. No equipment list or buyout terms published. 252 rooms caps group size.

Full details

Buyout or exclusive use: Not published.
Group or incentive offer: Group room blocks come with 'complimentary inclusions and reduced fees' and 'exclusive group rates'; no priced group offer published.
Indoor meeting option: Yes: rooms on the 8th and 10th floors (Kolea 3,080 sq ft is the largest); the three largest-capacity spaces (Fort Alexander, Sandbox Pool Deck, Kamani Cove) are outdoor.
Group activities: Wellness add-ons for meetings: juices, vitamin drips, yoga classes and sound baths.
Dining for groups: Event menus 'designed for the season' by the culinary and beverage team; private dining offered at 1 Kitchen, Welina Terrace and The Sandbox; 'Event requests require a minimum of 14 days lead time'.
Season or weather note: The hotel says Kauai has two main seasons (wet and dry) with passing showers common throughout the year, temperatures averaging between 69 F and 85 F, the drier months April to October often preferred (stated for weddings), and the ocean at its calmest in summer.

Largest space, as published: Largest overall: Fort Alexander (outdoor lawn, 9th floor): 17,000 sq ft; up to 750; banquet 550, crescent rounds 385, reception 750. Largest indoor: Kolea (8th floor, naturally lit): 55x55, 3,080 sq ft; up to 207; banquet 190, crescent rounds 133, reception 207, theatre 207, classroom 186.
Bedrooms, as published: '252 rooms, including 51 suites.'
Other spaces: Kamani Cove (outdoor lawn, beach/pool level): 3,200 sq ft; up to 324; banquet 150, crescent rounds 105, reception 252, theatre 324
Sandbox Pool Deck (outdoor): 3,200 sq ft; up to 432; banquet 180, crescent rounds 126, reception 324, theatre 432
Kukui (8th floor): 1,200 sq ft; up to 86; banquet 80, crescent rounds 56, reception 86, theatre 86, classroom 57
Hala (8th floor): 1,505 sq ft; banquet 40, crescent rounds 28, reception 49, classroom 48
Hanalei (8th floor): 880 sq ft; up to 60; banquet 60, crescent rounds 42, reception 60, theatre 60, classroom 36
Hanalei Terrace: 1,160 sq ft; banquet 30, reception 40; Hanalei Pre-Function 520 sq ft, reception 48
'Ohi'a (10th floor): 1,090 sq ft; up to 110; banquet 80, reception 110, theatre 110, classroom 72
Koa (10th floor): 435 sq ft; up to 67; banquet 30, reception 67, theatre 67, classroom 24
Milo (10th floor): 325 sq ft; up to 16 (classroom column)
10th Floor Pre-Function: 512 sq ft; reception 57
Equipment: 'State-of-the-art technology' is stated but no inventory is published; the FAQ states meeting space has assistive listening devices.
Getting there and access, in full: 'Lihue Airport - 29 miles away' (no drive time published); 'Princeville Airport - 4 miles away'. The hotel recommends renting a car at the airport because taxi services are limited on the North Shore; taxis and private cars require advance reservations; Uber is 'very limited'. Overnight valet parking $55 plus tax per night. Accessibility: walkways, doors and paths with 'level or ramped access', accessible guest rooms and an all-terrain beach wheelchair.

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Checked 2026-11-14 against the venue's own pages (6 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

6 venues

Other islands

Mauritius, the Seychelles, Bali, Fiji, the Bahamas and St Lucia. At five of the six the last leg is a road from the island's international airport: 8 minutes at Baha Mar, about 30 at The Apurva Kempinski Bali, 30 or 35 at Kempinski Seychelles (its pages give both), 45 at Sugar Beach and 55 at InterContinental Fiji. Trou aux Biches Beachcomber publishes no transfer time in the documents checked. The scale runs from one enclosed boardroom at Sugar Beach to a convention centre: Baha Mar, with more than 2,300 guest rooms next to Nassau, is a resort complex and not a secluded retreat, and is here for groups that need that size.

Resort · Other islands

Trou aux Biches Beachcomber Golf Resort & Spa

Trou aux Biches, north-west coast, Mauritius

The operator publishes a Groups & Incentives factsheet (valid 1 November 2025 to 31 October 2027) with an air-conditioned conference room for up to 150 theatre-style, themed group evenings and restaurants reserved for groups at lunchtime.

Transfer from the arrival airport: Transfer time and the arrival airport are not published in the documents checked; the resort factsheet lists transfers among its services, so ask for the time and price.
Largest space: Conference room: 150 theatre
Bedrooms: 306 suites and 27 villas (our addition)
Best for (our view): Incentive groups of roughly 40 to 150 who want one indoor plenary room plus a different restaurant or themed evening each night.
Getting there: Airport transfer time is not published in the documents checked. Step-free: 'Rooms for disabled persons on request'; nothing stated about the conference room.
Limitations: One conference room only (150 theatre, 80 classroom); no breakout rooms published. Restaurants open six evenings a week. Beach events require a hired marquee or tent. Airport transfer time not published. Shared resort; whole-resort exclusive use not published.

Full details

Buyout or exclusive use: Whole-resort buyout not published. The operator's groups page says restaurants can be privatised for groups of 30 to 180 guests.
Group or incentive offer: Groups & Incentives factsheet valid 1 November 2025 to 31 October 2027; themed evenings (Barbecue 30 to 140 guests, Mauritian Street Food 50 to 180, Indian Night, White Tropical Evening); rates on enquiry.
Indoor meeting option: Yes: air-conditioned conference room, 190 m2.
Group activities: Privileged access to two 18-hole par 72 golf courses (Paradis Golf Club, Mont Choisy Le Golf); entertainment options include sega shows and bonfire, fire eaters and other shows at a supplement.
Dining for groups: Six restaurants; Il Corallo, Mahiya and Blue Ginger are open exclusively for groups and incentives at lunchtime; themed dinners in Il Corallo and La Caravelle or on the beach.
Season or weather note: Operator describes it as 'on the sunniest coast of Mauritius'; fact sheet lists two tempered pools in winter.

Largest space, as published: Conference room: air-conditioned, 190 m2 (21 m x 9 m, height 3.5 m); theatre 150, classroom 80, U-style 40.
Bedrooms, as published: Fact sheet 2025-2026 lists suites by category: 90, 110, 44, 22 and 40 suites (306 in total by our addition) plus villa categories of 10 and 17 (27 two- or three-bedroom villas). 'Rooms for disabled persons on request.'
Other spaces: Il Corallo restaurant: seats 90; White Tropical Evening 40 to 80 guests; open exclusively for groups and incentives at lunchtime
La Caravelle restaurant: seats 120; themed evenings up to 110 guests
La Caravelle and Il Corallo combined: 120 to 180 guests
Mahiya (Indian): seats 70; open exclusively for groups and incentives at lunchtime
Blue Ginger (Thai): seats 80; open exclusively for groups and incentives at lunchtime
La Plage (seafood): seats 80; at lunchtime open for individual guests only
Beach evenings (up to 140 for the street food evening): marquees or Bedouin tents compulsory at additional cost
Equipment: Free of charge: screens, flip chart, microphones, video projector, overhead projector, audio equipment, television, video, WiFi connection, pencils and paper; additional equipment on request. Separate business centre available 24 hours with conference/video call facilities.

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Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Resort · Other islands

Kempinski Seychelles Resort Baie Lazare

Baie Lazare, Mahe, Seychelles

The resort publishes an air-conditioned, pillarless ballroom (Salon Quincy) with capacities by layout, a small meeting room, and an incentives page with group activities and beach gala dinners.

Transfer from the arrival airport: By car: 18.5 km / 35 minutes (location page) or about 24 km / 30 minutes (FAQ); around EUR 80 per taxi; helipad for helicopter transfers.
Largest space: Salon Quincy Ballroom: 200 theatre
Bedrooms: Not published
Best for (our view): Board retreats and incentives of up to about 120 to 200 on Mahe that need a proper indoor ballroom without an inter-island transfer.
Getting there: Seychelles International Airport on Mahe, then by road: 18.5 km / 35 minutes per the location page; 'approximately 24 km (14.9 miles), or a scenic 30-minute drive' per the FAQ on the same page (both recorded). More under full details.
Limitations: Two indoor spaces only, so breakouts are limited. Largest layout 200 theatre / 250 reception. The resort's own pages disagree on the small room's capacity (15 vs 20), the airport distance and the ballroom's rank. Room count and buyout not published. Road transfer on hilly, winding roads.

Full details

Buyout or exclusive use: Not published.
Indoor meeting option: Yes: air-conditioned Salon Quincy ballroom (FAQ also states natural daylight) and Lemongrass Meeting Room.
Group activities: City tours, island-hopping boat trips, sunset cruises, guided hikes; paddleboarding, tennis, aqua aerobics, yoga, snorkelling, kayaking, beach volleyball.
Dining for groups: Private parties or gala dinners on the beach or lagoon with bespoke menus; catering from coffee breaks and business lunches to gala dinners and themed buffets; outlets include Windsong, Planters Bar & Lounge and Le Petit Chef.
Season or weather note: Published: temperatures of 24 - 32 C year-round; April to May and October to November offer the calmest seas; trade winds June to September. No visa needed, but a valid Travel Authorisation is required on arrival.

Largest space, as published: Salon Quincy Ballroom: 240 m2 (2,583 sq ft), 19 m x 14 m, height 5.3 m; theatre 200, banquet 180, classroom 120, boardroom 80, U-shape 60, reception 250. The resort's pages disagree on its rank: the meetings page calls it 'the largest conference room in the Seychelles', the venue page 'the second-largest ballroom in Seychelles'.
Bedrooms, as published: No total published on the hotel's own pages checked on 2026-11-14.
Other spaces: Lemongrass Meeting Room: 42 m2; capacity published as up to 15 people on the meetings page and up to 20 in the meetings FAQ
Beach and lagoon: private parties or gala dinners (no capacity published)
Equipment: Salon Quincy: microphone, screen, LCD projector, speakers, LCD panel, high-speed and dedicated Wi-Fi, high-capacity power sockets; external AV supplier. FAQ: projectors, screens, microphones; hybrid meetings supported.
Getting there and access, in full: Seychelles International Airport on Mahe, then by road: 18.5 km / 35 minutes per the location page; 'approximately 24 km (14.9 miles), or a scenic 30-minute drive' per the FAQ on the same page (both recorded). Taxi approximately EUR 80 per car per trip; helipad on site. Roads on Mahe described as 'hilly and windy'. Step-free: Salon Quincy lists wheelchair access; accessible accommodation with wide doorways.

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Checked 2026-11-14 against the venue's own pages (8 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Resort · Other islands

The Apurva Kempinski Bali

Sawangan, Nusa Dua, Bali, Indonesia

The hotel publishes a pillarless, naturally lit ocean-view ballroom and meeting rooms with capacities by layout for business meetings and international conferences.

Transfer from the arrival airport: 16 km, approximately 30 minutes by car from Ngurah Rai International Airport.
Largest space: Candi Ballroom: 800 theatre
Bedrooms: 465 rooms, suites and villas
Best for (our view): Larger conferences and incentive galas (several hundred delegates) that need a big indoor room with daylight and a short road transfer.
Getting there: Ngurah Rai International Airport, then by car: 16 km, approximately 30 minutes, via the Bali Mandara Toll Road. More under full details.
Limitations: Large 465-key resort, shared with leisure guests. Itemised equipment, group offers, buyout and group activities are not published. The fifth meeting room is not identified on the page. Stated ballroom maximum (1,000) exceeds any published layout figure.

Full details

Buyout or exclusive use: Not published.
Group or incentive offer: Not published; request-for-proposal form only.
Indoor meeting option: Yes: air-conditioned Candi Ballroom with natural daylight, plus daylight meeting rooms.
Group activities: Not published for groups on the pages checked.
Dining for groups: Group or private dining not published on the pages checked; restaurants listed include Koral Restaurant, Izakaya by Oku, Bai Yun, L'Atelier by Cyril Kongo and Reef Beach Club; ballroom banquet for 500.

Largest space, as published: Candi Ballroom: 1,076 m2 (11,581 sq ft), 40 m x 26.9 m, height 7.2 m; theatre 800, cocktail 900, banquet 500, classroom 456, U-shape 80. The same pages also say it can accommodate up to 1,000 persons (both recorded).
Bedrooms, as published: 465 rooms, suites and villas.
Other spaces: Parang Meeting Room: 187.2 m2; theatre 109, classroom 84, banquet 80
Kawung Meeting Room: 80 m2; theatre 50, banquet 40, classroom 29
Ikat Meeting Room: 80 m2; theatre 50, banquet 40, classroom 30
The page states five private meeting rooms with daylight; only three besides the ballroom are listed with figures
Equipment: Candi Ballroom page lists microphone and wireless internet only; no fuller equipment list is published.
Getting there and access, in full: Ngurah Rai International Airport, then by car: 16 km, approximately 30 minutes, via the Bali Mandara Toll Road. Transfers arranged through the concierge, published at IDR 1,210,000 nett (hotel car) or IDR 786,500 nett (mobility partner). Step-free: Candi Ballroom is listed as wheelchair-accessible, on an upper floor with outdoor lift access.

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Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Resort · Other islands

InterContinental Fiji Golf Resort & Spa

Natadola Bay, Viti Levu, Fiji

The resort publishes the Watercourt Conference Centre (air-conditioned rooms, a pillar-less ballroom that seats up to 600, three divisible meeting rooms, boardroom), an equipment list, a whole-resort or Club InterContinental buyout, and a signature Vanua Immersion Dinner.

Transfer from the arrival airport: 55 minutes from Nadi International Airport; private car, shared shuttle or helicopter, at extra cost and booked in advance.
Largest space: Pillar-less ballroom: seats up to 600
Bedrooms: 266 rooms and suites
Best for (our view): Conferences of 100 to 600 that want proper breakout rooms and a full equipment specification, or a leadership group taking the 50 Club suites exclusively.
Getting there: Nadi International Airport, then by road: 'just 55 minutes'. Private transfer, shared shuttle (may wait for other flights) or helicopter; shuttle and transfer services cost extra and must be booked in advance. Step-free information not found on the pages checked.
Limitations: Almost an hour by road from Nadi; transfers are chargeable and pre-booked. Capacities are published as headline figures only (no per-layout table or floor areas on the web page). Weather or season notes not published. On the main island of Viti Levu rather than a separate small island.

Full details

Buyout or exclusive use: Published: buy out the entire resort, or reserve all 50 Club InterContinental suites with sole use of the Club InterContinental Lounge. No price published.
Group or incentive offer: 'Eco-Incredible' sustainable meeting package (inclusions not stated on the listing page).
Indoor meeting option: Yes: air-conditioned conference and meeting rooms in the Watercourt Conference Centre.
Group activities: Entertainment such as Polynesian fire dancing, tribal drumming shows and village choirs; resort experiences include scuba diving, kokoda and Fijian curry making classes and a cocktail making challenge; 18-hole championship golf course alongside.
Dining for groups: Vanua Immersion Dinner (torch lighting ceremony, kava ceremony, meke dance performance, setup fee and venue hire included); outlets include Navo, Sanasana, Toba Bar & Grill, Kama Lounge & Bar.

Largest space, as published: Pillar-less ballroom in the Watercourt Conference Centre: seats up to 600 guests (layout and floor area not stated on the page).
Bedrooms, as published: 266 rooms and suites; Club InterContinental has 50 suites.
Other spaces: Three theatre-style meeting rooms: up to 110 delegates each, each divisible into two smaller rooms
Private boardroom, usable as secretariat or green room (capacity not published)
Pre-function space for displays or trade exhibitions
Equipment: Touch-screen AV control panel, video conferencing facilities, high-speed wireless multi-user internet, PA system, motorised 4 m x 2.5 m screen with 8000 laser projector, 75-inch TV screen, drop-down projector screens, lectern, handheld and lapel microphones, whiteboard, flip chart and markers, blackout blinds. Audio-visual and staging services provided by Encore Technology.

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Resort complex · Other islands

Baha Mar (Grand Hyatt, SLS and Rosewood)

Cable Beach, Nassau, New Providence, The Bahamas

The resort publishes over 300,000 sq ft of indoor and outdoor meeting space across three hotels for executive meetings, incentive trips and corporate groups, including a convention centre with a 29,600 sq ft Grand Ballroom and 16 breakouts, and smaller Rosewood and SLS event spaces.

Transfer from the arrival airport: 8 minutes by car from Lynden Pindling International Airport.
Largest space: Grand Ballroom: 72 to 3,000 guests
Bedrooms: 2,300+ guest rooms in three hotels
Best for (our view): Large conventions and incentives from the Americas (hundreds to thousands), or a smaller senior group using the Rosewood spaces within the same resort.
Getting there: Lynden Pindling International Airport, Nassau, then 8 minutes by car; private airport transportation is offered by the resort. US immigration and customs pre-clearance on-island. More under full details.
Limitations: A very large resort complex next to Nassau, not a secluded island retreat; facilities shared with 2,300+ rooms. The resort's own figures differ between sources: Rosewood event space is 14,200 sq ft on one fact book page and 15,000 sq ft indoor plus 4,000 outdoor on another; SLS outdoor space is 35,000 sq ft in the fact book and 20,000 sq ft on the meetings page; the convention centre is 200,000 sq ft indoor and outdoor on the meetings page. Capacities are published as guest ranges, not by layout. Equipment not itemised. Hurricane guarantee excludes groups.

Full details

Buyout or exclusive use: Whole-hotel buyout not published; sport court and Mini Blue (mini golf) buyouts are published.
Group or incentive offer: Not published.
Indoor meeting option: Yes: Grand Hyatt convention centre with 82,000 sq ft of indoor event space; Rosewood 15,000 sq ft indoor; SLS 4,500 sq ft indoor.
Group activities: Baha Bay water park and event lawn, miniature golf, bocce, croquet; Rosewood publishes 'a wide range of tailored group activities'.
Dining for groups: Over 45 restaurants and lounges; Baha Bay Lawn events can be hosted by any of the three hotel brands; rooftop, pool, lawn and beach venues.
Season or weather note: No season dates published. The hurricane guarantee 'does not apply to group bookings'; group cancellations follow the group sales contract.

Largest space, as published: Grand Ballroom (Baha Mar Convention Center, Grand Hyatt): 29,600 sq ft, 72 to 3,000 guests as published (layouts not specified).
Bedrooms, as published: 2,300+ guest rooms in three hotels. Grand Hyatt: 1,570 rooms plus 230 suites, residences and villas; SLS: 190 rooms plus 109 suites and residences; Rosewood: 135 rooms plus 90 suites, residences and villas.
Other spaces: Andros Ballroom: 19,610 sq ft, 42 to 2,000 guests
New Providence Ballroom: 15,725 sq ft, 42 to 1,500 guests
16 individual breakout rooms (convention centre)
Rosewood: Grand Salon 4,950 sq ft, 300 guests (Salons I and II 2,475 sq ft, 150 each); Grand Salon V 1,200 sq ft, 80; Study 570 sq ft, 14; Rosewood Garden 2,400 sq ft, 130; beach up to 500
SLS: Ballroom 3,800 sq ft, 60 to 320; Albert & Clyde 2,458 sq ft, 50 to 200; George 300 sq ft, 8 to 15; Rooftop Pavilion 3,000 sq ft, up to 250; SLS Event Lawn 10,000 sq ft, up to 800
Baha Bay event lawn: 7,200 sq ft, 798 guests (8,900 sq ft total with the 1,900 sq ft pre-function area)
Equipment: Itemised equipment is not published in the fact book or on the meetings page.
Getting there and access, in full: Lynden Pindling International Airport, Nassau, then 8 minutes by car; private airport transportation is offered by the resort. US immigration and customs pre-clearance on-island. Fact book flight times: Miami 55 minutes, London 9.5 hours. Step-free information not found on the pages checked.

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Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Resort · Other islands

Sugar Beach, A Viceroy Resort

Soufriere, between the Pitons, St Lucia

The resort publishes a capacity chart of fourteen venues, mostly open-air, including an Executive Boardroom, for 'corporate retreats, incentive trips', with group offers covering accommodation savings, daily breakfast or dining-inclusive packages.

Transfer from the arrival airport: About 45 minutes by road from Hewanorra International Airport (18 miles / 28.9 km).
Largest space: Great Lawn (open-air): 200 reception
Bedrooms: Not published
Best for (our view): Small executive retreats and incentives (roughly 20 to 100) where the meeting is light and the setting and outdoor dinners are the point.
Getting there: Hewanorra International Airport (UVF): approx. 18 miles (28.9 km), estimated 45 minutes by car. George F.L. Charles Airport (SLU): approx. 31 miles (49.2 km), estimated 1 hour 20 minutes. More under full details.
Limitations: Only one enclosed meeting room is published (conference 30, theatre 60); most venues are open-air and weather-exposed. No equipment list. Room count not published. The capacity table contains inconsistencies (largest-space figure, Executive Boardroom and Saltwood sizes, Jalousie Grill capacity) and should be confirmed with the resort. 45 minutes by road from the international airport.

Full details

Buyout or exclusive use: Whole-resort buyout not published; Saltwood Restaurant is published as available for evening buyouts.
Group or incentive offer: Meetings FAQ: offers that include accommodation savings, daily breakfast or dining-inclusive packages; pricing is 'typically based on villa bookings, dining, and event design, rather than a flat meeting room fee'.
Indoor meeting option: Executive Boardroom (boardroom, client meeting or training use); Saltwood Restaurant is air-conditioned. Most other venues are open-air.
Group activities: Not itemised for groups; the resort lists sea adventures, the Rainforest Spa, a racquet club and a fitness centre.
Dining for groups: Saltwood Restaurant & Terrace, Terrace Restaurant, Jalousie Grill, Cane Bar Terrace, plus beach, lawn, jetty and pool-deck dinners.
Season or weather note: FAQ: December brings 'the start of the dry season' and the beginning of peak travel season.

Largest space, as published: By capacity: Great Lawn (34,510 sq ft / 3,206 sq m, open-air): reception 200, banquet 150, theatre 120. Pool Deck (10,530 sq ft / 978 sq m): reception 200, banquet 120. Sugar Beach itself (87,600 sq ft / 8,128 sq m): reception 200, banquet 100. The page's highlight says 'Largest Event Space (Approx. 5,644 sq ft)', which matches none of these (both recorded).
Bedrooms, as published: No total published on the hotel's own pages checked on 2026-11-14. Categories: Luxury Cottages, Luxury Sugar Mills, Luxury Villas, Luxury Beachfront Bungalows, The Residences, Beachfront Collection, Spice of Life Estate.
Other spaces: Executive Boardroom: reception 40, theatre 60, conference 30 (size shown as 3,280 sq ft / 1,000 sq m, figures that do not convert and are identical to the Terrace Restaurant row; treat size as unconfirmed)
Sunset Deck: 2,376 sq ft / 221 sq m; banquet 80, reception 100, theatre 80, classroom 80, U-shape 60
Saltwood Restaurant & Terrace: banquet 120, reception 150, theatre 60, conference 60; indoor/outdoor, restaurant air-conditioned; morning and lunch events and evening buyouts (size shown as 6,686 sq ft / 2,038 sq m, which does not convert)
South Beach: 34,484 sq ft; banquet 120, reception 150, theatre 120, U-shape 50
The Jetty: 5,198 sq ft; reception 120, theatre 100
Terrace Restaurant: banquet 100, reception 120
Jalousie Grill: 4,000 sq ft; chart shows 80 and 150, description says a banquet of 60 or a cocktail hour of 100 (both recorded)
Saltwood Lounge: 1,818 sq ft, open-air; reception 80, theatre 60
Cane Bar Terrace: 1,792 sq ft; banquet 40, reception 60
Sugar Point: 432 sq ft; reception 40, theatre 20 ('meeting of up to 20 people')
Verandah Garden: 21,500 sq ft; reception 100
Equipment: No equipment list is published on the pages checked.
Getting there and access, in full: Hewanorra International Airport (UVF): approx. 18 miles (28.9 km), estimated 45 minutes by car. George F.L. Charles Airport (SLU): approx. 31 miles (49.2 km), estimated 1 hour 20 minutes. Paid VIP airside services are described in the FAQ. Step-free: not published on the meetings page; the resort's accessibility page covers its website only.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (7 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Before you shortlist

Five questions to ask an island resort.

Questions to put to a venue of this kind before it goes on your shortlist.

01
What is the last connection of the day, and where do late arrivals sleep?
The cut-off for the seaplane, boat or inter-island flight, in writing, and who pays for the extra night when an international flight lands after it.
02
Which rooms are enclosed and air-conditioned, and what do they seat in our layout?
A capacity for your layout, not a single maximum. Several resorts here publish only a headline figure, or do not say whether the room is cooled.
03
If it rains on the gala night, where does the dinner move to?
The named indoor fallback and how many it takes. At several of these resorts a beach or lawn holds more people than any room.
04
Room block or buyout: how many rooms, how many nights, at what figure?
The rooms and nights you must take, what the figure includes (meals, transfers, the meeting room) and what is added to it: taxes, service charge, resort fees.
05
What is there for people who do not dive, swim or sail?
A programme for non-participants and partners on each activity day, with numbers and prices, and what replaces a boat trip in rough seas.

Writing the package down once is the step that makes venues comparable; the meeting venue RFP template does it in one page.

Questions

Island meetings, briefly.

Are island resorts practical for a working meeting?: That depends on the room more than on the island. Some resorts in our selection publish a ballroom or conference centre for several hundred people, among them InterContinental Fiji, The Apurva Kempinski Bali and Grand Wailea. Others publish one room for 40, or open-air pavilions. In our view an island suits a leadership retreat, or an incentive with one or two working sessions, better than three days of plenaries, unless you pick one of the conference-scale resorts.
How many nights does an island meeting need?: Usually more than a city meeting, because for most groups the journey takes much of a day each way and some last legs stop at dusk. The published terms point the same way: three nights for the group offer at Four Seasons Bora Bora and for the island takeover at Sheraton Maldives Full Moon; The Kahala treats 10 or more rooms for two nights or longer as a group booking. Where a seaplane or an inter-island flight stops at dusk, add the night a late arrival may spend near the international airport.
How did you choose these resorts?: Each is on an island, publishes an offer for meetings, incentives or corporate groups on its own website or its operator's, and passes the rule every venue guide of ours applies: a published meeting space or, failing that, published dining, marked as such. All twenty publish a meeting space, though The Westin Bora Bora describes its room without a name, size or capacity. Beyond the rule the selection is ours, made for a spread of islands, sizes and journeys. It is not a ranking, and many well-known island resorts are absent only because their official pages gave too little to verify.
When is the right season for an island meeting?: There is no single answer: the islands' seasons differ, and only some resorts publish theirs. InterContinental Tahiti gives May to October as the dry season in French Polynesia. Villa Nautica gives November to April as the best time to visit the Maldives. 1 Hotel Hanalei Bay says, in its wedding guidance, that the drier months on Kauai are April to October. Kempinski Seychelles publishes 24 to 32 C all year. Ask each resort for its wet months, and where an outdoor dinner moves when rain comes.

How RFPVenue fits in

We do not book a named venue. Send us your brief and the venue or style you have in mind: we fix it into one package, approach comparable venues in that region and ask each to quote that same package, so the quotes come back like-for-like. The contract and payment are between you and the venue you choose. Our service is free for buyers.

Every figure on this page was checked on the venue's own pages on the date shown on its card. No venue paid to be included or has a relationship with RFPVenue, and none has endorsed this page.

More for offsites and incentives

Which island fits your group?

Tell us where your people fly from, how many bedrooms and nights you need, and how many hours a day belong in a room with walls. We source comparable resorts in that region and ask each to quote the same package. Our service is free for buyers.

Send us your brief City guides

Island resorts for meetings, and the journey they ask for.

Why take a meeting to an island?

What an island gives a group

What it costs

Which island, and what kind of meeting?

Transfers and arrival logistics

Room blocks versus buyouts

Indoor versus open-air meeting space

Seasons and weather

Group activities and non-participants

Budget drivers: flights, transfers, minimum stays

All the venues, side by side.

Maldives

Niva Kurumba Maldives (Kurumba Maldives)

Villa Nautica Maldives

Sheraton Maldives Full Moon Resort & Spa

The Residence Maldives at Falhumaafushi

The Westin Maldives Miriandhoo Resort

Bora Bora and Tahiti

Four Seasons Resort Bora Bora

The St. Regis Bora Bora Resort

InterContinental Tahiti Resort & Spa

The Westin Bora Bora Resort & Spa

Hawaii

Grand Wailea, A Waldorf Astoria Resort

Four Seasons Resort Lanai

Mauna Kea Beach Hotel

The Kahala Hotel & Resort

1 Hotel Hanalei Bay

Other islands

Trou aux Biches Beachcomber Golf Resort & Spa

Kempinski Seychelles Resort Baie Lazare

The Apurva Kempinski Bali

InterContinental Fiji Golf Resort & Spa

Baha Mar (Grand Hyatt, SLS and Rosewood)

Sugar Beach, A Viceroy Resort

Five questions to ask an island resort.

What is the last connection of the day, and where do late arrivals sleep?

Which rooms are enclosed and air-conditioned, and what do they seat in our layout?

If it rains on the gala night, where does the dinner move to?

Room block or buyout: how many rooms, how many nights, at what figure?

What is there for people who do not dive, swim or sail?

Island meetings, briefly.

How RFPVenue fits in

More for offsites and incentives

Which island fits your group?