Meeting venuesNew York, United States
New York hotels quote a room rental that may be waived against a food-and-beverage minimum, add a service charge of 22 to 25% and an administrative fee, then add state and city taxes at different rates to different lines. Two quotes with the same headline can be a third apart on the invoice, and the room block behind them adds resort fees and occupancy taxes of its own.
How New York hotels quote
Room rental against an F&B minimum, per-person catering, and per-item AV, all in US dollars, plus a service charge and often an administrative fee, plus New York sales tax and hotel occupancy taxes and fees per room per night. We fix every offer to a fully inclusive total before hotels quote.
We fix all of that into one per-person package, in USD, before any hotel quotes. Hotels then compete on a number that means the same thing in every offer, and the rank you see is the rank of what you would actually pay.
UN General Assembly week in September fills Midtown East at any price. Fashion Weeks in February and September, the Marathon in early November, Thanksgiving to New Year and Javits Center shows each spike their weeks. January to mid-February and July to August are the buyer's months.
Market conventions, tax treatment and event dates as understood in September 2026 from published sources; they change. Every offer in an RFPVenue contest states its own tax, service and fee basis, and that is what you compare on. New to these conventions? Read the day delegate rate guide or start from the RFP template.
Leadership offsite · London · 40 people
One locked package · 4 confirmed comparable offers
Saved versus 4 confirmed offers
£1,325.0011.9%
Method: awarded total versus the average of confirmed comparable offers on the same locked package. Sourced quotes a hotel has not confirmed are excluded. Not a guarantee of future savings.
proof · sha-256 · 3f9c…a1e2 (sample)
Illustrative proof. Your New York contest produces one like it, in USD, for the meeting you actually award.
Where to hold it
The hotel clusters buyers use, and what our sourcing desk would tell you about each before the brief is fixed. Name a district in the brief or let the field decide.
The corporate headquarters belt. Grand hotels with boardrooms and ballrooms, and the highest rentals in the country.
The largest conference hotels in the city, built for scale and priced by the convention calendar.
The banks and the new luxury hotels. Quiet at weekends, so Friday-to-Saturday offsites are cheaper here.
The new business district. Recent hotels with modern conference space and competitive pricing.
Venues buyers shortlist
A sample of established meeting hotels across New York's districts, with the capacity figures each hotel publishes on its own site. Not a ranking, a recommendation or a partnership: when you send a brief we invite whichever comparable hotels fit it, whether or not they are listed here.
| Hotel | District | Meeting rooms | Largest room | Theatre | Banquet | Event space | Transport |
|---|---|---|---|---|---|---|---|
| New York Marriott Marquis | Times Square, Midtown West | 49 | Broadway Ballroom (entire complex) | 2550 | 2400 | 9,726 m² | – |
| The Westin New York at Times Square | Midtown West, W 43rd Street | 28 | Majestic Ballroom | 350 | 320 | 2,656 m² | – |
| New York Marriott Downtown | Financial District, West Street | 12 | Grand Ballroom | 474 | 320 | 1,112 m² | – |
| The Ritz-Carlton New York, NoMad | NoMad, W 28th Street | 6 | The Ritz-Carlton Ballroom | 275 | 200 | 952 m² | – |
Figures are each hotel's published maximum for the layout, read on the date shown below; they shrink once staging, AV and catering are in the room, and hotels change them. Confirm capacity against your brief before you rely on it. For a meeting of 20 to 120 people the largest ballroom is rarely the right room; the number of meeting rooms tells you more about breakout capacity.
Sources · guide reviewed 2026-09-07
Meetings in New York
Board and investment-committee meetings for the financial sector, US and global leadership meetings for the headquarters here, client and investor dinners, and training programmes in Midtown West.
Most briefs are for 20 to 120 people, but the venue table above shows the ballrooms and convention hotels for several thousand, and the process is the same. Send the brief as you have it; we make it comparable.
Room, breaks, lunch, AV, bedrooms, taxes, service and cancellation terms are locked before any hotel sees the brief. Every quote means the same thing.
We invite properties that match the brief on capacity, standard and location, including any you name. A round needs at least three comparable offers to open.
Hotels see their own rank and the price to beat, never each other. Prices can only fall. You award on best value and are under no obligation if nothing fits.
The awarded total against the average of confirmed comparable offers, hashed and printable. The booking contract stays directly between you and the hotel.
Questions
What buyers ask us about this city first. Anything else, put it in the brief.
Send the brief you were about to email around. Comparable hotels quote one fixed package and compete. Our service is free for buyers; you pay only the hotel.