RFPVenue

ResourcesSki retreats · 13 min read · checked 2026-11-14

Corporate ski retreats, with a real room to work in.

10 ski venues in the Alps, North America and Japan, nine hotels and resorts and one private lodge: the meeting rooms the nine publish, the lodge marked as an informal dining setting because its operator publishes no dedicated meeting room, and what each does or does not say about bedrooms, lift access and transfer times. Checked against each venue's own pages.

Compare all 10

How to choose

A workspace, or a dining table with a view?

A ski retreat fails in the meeting room, not on the mountain. Six decisions, then two sample days.

  • A workspace, not a dining table

    A chalet living room holds a conversation. It does not hold a day of slides, a video call and three breakouts. Ask for a room with a door, a screen, daylight and a published capacity in your layout. Eleven Scarp Ridge Lodge is in this guide as the counter-example: its operator says its lodges have no set meeting rooms, and can recommend nearby meeting space for an additional fee. It is marked as an informal dining setting, because what its operator does publish is a media room, lounges and private, catered lunches and dinners in the lodge.

  • Single-occupancy bedrooms

    Colleagues do not share rooms, and chalet capacities are quoted with bunks and twins filled. Scarp Ridge Lodge takes up to 14 guests in winter in five king rooms and a bunk room. Count the bedrooms with their own bathroom and treat that number as your headcount.

  • Transfers

    The published times here run from 25 minutes (Sun Valley, from its regional airport) to more than three hours (Falkensteiner Kronplatz, from Venice airport); Rusutsu's is about two hours by pre-booked bus. Several hotels publish a distance without a time, or nothing. Winter roads can stretch any figure, so plan arrivals for daylight and keep the arrival afternoon free of sessions.

  • Lift passes, hire and lessons

    Do not assume the lift pass is in the rate. Passes, equipment hire, lessons and guides are normally separate lines, bought per person per day. Budget them for the skiers only, and ask whether passes can be issued and boots fitted the evening before, so the first morning is not lost.

  • Non-skiers and first-timers

    Some of every group will not ski. Give them a programme of their own: Falkensteiner Kronplatz lists snowshoeing, tobogganing and curling; Sun Valley sleigh rides, ice skating and Nordic skiing; several of the hotels have a spa. Check insurance and duty of care for on-snow activities with your own HR team and insurer before you invite anyone onto a slope.

  • Season dates, and the same venue in summer

    Ski hotels may close between seasons. Kulm Hotel St. Moritz publishes its winter and summer dates; several others publish none. Most of these venues describe a summer season too, when the same rooms come with hiking instead of lifts.

A meeting-led day

The meeting is the reason for the trip; the mountain is the break.

  1. 07:30Breakfast.
  2. 08:30Plenary and working sessions: the main block, while people are fresh.
  3. 12:30Lunch at the hotel.
  4. 13:30Three hours outside. Skiers go out by ability with an instructor or guide; non-skiers have a snowshoe walk or the spa.
  5. 16:30Back at the hotel; a break.
  6. 17:30Breakouts, or one hour to reach a decision.
  7. 19:30Dinner together.

A reward-led day

The trip is the thank-you; one short company session keeps it a company event.

  1. 08:00Breakfast. Passes and equipment were issued the evening before.
  2. 09:00On the mountain in ability groups, with a separate programme for non-skiers.
  3. 12:30Lunch together on the mountain, at a restaurant non-skiers can reach; check that pedestrians can ride the lift.
  4. 14:00More skiing, or free time.
  5. 16:30Back at the hotel; spa.
  6. 18:00A 45-minute company session: results, recognition, the year ahead.
  7. 19:30Dinner and awards.

The sample days are illustrations, not any venue's programme. No venue here has a relationship with RFPVenue; we source and compare options in a venue's region and do not book a named venue for you. Private chalets and buyout lodges may quote differently from hotels, typically one figure for the whole property where a hotel quotes per room and per delegate; tell us the bedrooms and meeting hours you need and we ask every venue to quote that same package.

At a glance

All the venues, side by side.

The largest published space and bedrooms as each venue states them. 'Informal dining setting' marks a venue that publishes no dedicated meeting room and is listed on the dining it publishes: it suits informal sessions, not a plenary. 'Best for' is our judgement.

VenueWhereLargest spaceBedroomsBest for (our view)
Hôtel Les AiglonsFrancePlénière: 107 theatre107 bedroomsSeminars of 30 to 100 needing breakout rooms and rail
Kulm Hotel St. MoritzSwitzerlandRosatsch I+II+III: 200 theatre150 rooms and suitesMeetings of 40 to 200 with a divisible plenary
The Chedi AndermattSwitzerlandGotthard & Oberalp: 180 concert, 140 seminar120 rooms and suitesExecutive meetings and incentives of 16 to about 140
Kempinski Hotel Das TirolAustriaAurum + Argentum + Platinum: 288 theatreNot publishedConferences of 50 to 250 wanting slope access
Falkensteiner Hotel KronplatzItalyRoom Kronplatz: 60 seats97 rooms and suitesTeam meetings of 10 to 60 near the lift
Stein Eriksen Lodge Deer ValleyUnited StatesStein Ballroom: up to 500Not publishedMeetings of 50 to 300 with ski access from the lodge
Sun Valley ResortUnited StatesLimelight Ballroom: 450 classroom, 800 reception381 rooms and condominiumsCompany meetings of 150 to 500 in one resort
Fairmont Chateau WhistlerCanadaMacdonald: 1,400 theatre519 rooms and suitesConferences of 200 to 1,400 with ski access
Eleven Scarp Ridge LodgeUnited StatesNo dedicated meeting room published: informal dining settingFive king rooms and a bunk room; 10 to 14 guests in winterAn executive team of 10 to 14, working informally
Rusutsu Resort Hotel & ConventionJapanRusutsu Arena: 1,400 theatreNot publishedKick-offs and incentives of 200 to 1,000 in Japan

5 venues

The Alps

Conference hotel · The Alps

Hôtel Les Aiglons

Chamonix-Mont-Blanc, Haute-Savoie, France

A four-star Chamonix hotel that publishes a seminar-room table with areas and capacities by layout and a specific AV list.

Ski access
Not published: no ski-in/ski-out claim and no lift distance on the pages checked.
Largest space
Plénière: 107 theatre
Bedrooms
107 bedrooms
Best for (our view)
30 to 100 delegate seminars that need proper breakout rooms and rail access in a town-centre ski resort.
Getting there
Geneva airport 88 km and Lyon Saint-Exupéry 220 km (distances only, no times published); taxi or shared shuttle transfer on request from Geneva or Milan airports; 'located opposite the Chamonix railway station'; Saint-Gervais les Bains station 20 km; paying public car park opposite, indoor secured car park on reservation, EV charging. Step-free: not stated.
Limitations
Not ski-in/ski-out and no lift distance published; the hotel's own pages disagree on room count and maximum capacity (five rooms/107 theatre in the table, 'up to 100' in the same page's introduction, '7 rooms/up to 300' on the article page); airport transfer time not published.
Full details for Hôtel Les Aiglons
Season dates
Not published; the site has summer and winter modes.
Summer availability
Site has a summer mode; seminar activities described are not tied to one season.
Non-skier activities
Wellness area with heated outdoor pool, sauna, steam room and fitness room; treasure hunt, orientation race, eco-challenge on the Mer de Glace, privatised karaoke; hotel can arrange passes for the Montenvers train, Aiguille du Midi cable car and Mont-Blanc tramway.
Airport transfer time
Not published - distance only: Geneva 88 km.
Largest space, as published
Plénière: 196 m2 - theatre 107, meeting 65, school 60, U-shape 60.
Bedrooms, as published
107 bedrooms (rooms page)
Other spaces
  • Combinée: 122-126 m2 - theatre 70, meeting 45, school 40, U-shape 40
  • Cilaos: 67 m2 - theatre 20, meeting 15, school 10, U-shape 10
  • Davos: 65 m2 - theatre 35, meeting 25, school 20, U-shape 20
  • Aspen: 57 m2 - theatre 25, meeting 20, school 15, U-shape 15
  • 100 m2 terrace
  • Conflict on the hotel's own pages: the seminar page table lists five rooms/configurations with a maximum of 107 theatre, its introduction says the modular space 'can accommodate up to 100 people', and the hotel's article page says '7 flexible meeting rooms' for 'up to 300 people depending on the configuration'. All three recorded.
Equipment
LCD screens, touch-sensitive functions, flipcharts, videoconference equipment, Crestron control systems, Bose audio, Bluetooth interface and mini jacks; projector screen with videoconferencing, integrated multi-sockets, Wi-Fi and microphones, notebook and pen, coffee station.
Source venues like this →Geneva city guideVenue website and photos ↗

Checked 2026-11-13 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Conference hotel · The Alps

Kulm Hotel St. Moritz

St. Moritz, Engadin, Graubünden, Switzerland

A seasonal grand hotel that publishes per-room dimensions and capacities for a divisible conference hall (Rosatsch) alongside historic function rooms.

Ski access
Not published on the pages checked.
Largest space
Rosatsch I+II+III: 200 theatre
Bedrooms
150 rooms and suites
Best for (our view)
40 to 200 delegate meetings wanting a divisible plenary with breakouts inside one traditional hotel.
Getting there
'From Zurich, you can reach St. Moritz in just under three hours' by car; train from Zurich HB changing at Chur (no time given); private jet or helicopter to Engadin Airport, Samedan (no time given). Step-free: not stated.
Limitations
Closed outside the two published seasons; Festsaal 'can only be used until midnight due to guest rooms above'; ski-lift distance and AV inventory not published on the pages checked.
Full details for Kulm Hotel St. Moritz
Season dates
Winter 04.12.2026 - 29.03.2027; Summer 12.06.2026 - 30.08.2026.
Summer availability
Yes, within the published summer season; closed between seasons.
Non-skier activities
Not stated on the pages checked.
Airport transfer time
Not published as an airport transfer. The hotel says St. Moritz is 'just under three hours' by car 'From Zurich'; Engadin Airport, Samedan is named with no time.
Largest space, as published
By area: Festsaal (combined) 367 m2 - reception 280, banquet 180 (no theatre figure published). Largest conference space: Rosatsch I+II+III 219 m2 (9 m x 24.3 m) - theatre 200, conference 100.
Bedrooms, as published
150 rooms and suites.
Other spaces
  • Rosatsch III: 114 m2 - block table 34, conference 60, theatre 100
  • Rosatsch I: 57 m2 - block table 22, conference 20, theatre 40
  • Rosatsch II: 48 m2 - block table 22, conference 20, theatre 40
  • Rosatsch I+II: 105 m2 - conference 40, theatre 80; Rosatsch II+III: 162 m2 - conference 80, theatre 140
  • Carigiet: 133 m2 - block table 30, conference 50, theatre 60
  • Salon d'Or: 81 m2 - reception 70, banquet 40, theatre 50, conference 30, board room 15
  • Festsaal West: 42 m2 - block table 10; Festsaal Historic: 169 m2, 5 m ceiling
  • Sunny Bar: 162 m2 - reception 100, banquet 100, afterparty 150
  • Medici: 111 m2 - reception 150, banquet 70, conference 30, theatre 50
  • Bridge: 104 m2 - reception 100, banquet 60
  • Bridge & Medici combined: 216 m2 - reception 210
  • Kulm Events Lawn (outdoor; no capacity published)
Equipment
Only 'modern facilities and technology for presentations' is stated; no itemised AV list is published on the room pages.
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (9 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Conference hotel · The Alps

The Chedi Andermatt

Andermatt, Canton Uri, Switzerland

The hotel publishes two joinable conference rooms (Gotthard and Oberalp) with a layout-by-layout capacity table in its own brochure, plus a boardroom.

Ski access
No ski-in/ski-out claim; the valley station of the Gütsch Express and the Gemsstock cable car are described as conveniently close; no distance published.
Largest space
Gotthard & Oberalp: 180 concert, 140 seminar
Bedrooms
120 rooms and suites
Best for (our view)
Executive meetings and incentives of 16 to about 140 where a short transfer from Zurich matters.
Getting there
Zurich Airport 125 km, 'reachable by car in 90 minutes or by train in 2.5 hours'; Milan airport 195 km, 'reachable by car in 2 hours'; Andermatt station (a Glacier Express stop) 'within walking distance'. Step-free: not stated.
Limitations
Room areas and layout capacities are in the hotel's PDF brochure, not on the web pages; the web page ('180 for conferences, max. 250') and the brochure table (cocktail 280) differ on the maximum; no ski-in/ski-out claim and no lift distance; season dates not published.
Full details for The Chedi Andermatt
Season dates
Not published on the pages checked.
Summer availability
Factsheet describes 'year-round' setting with hiking and a golf course among amenities; no closure dates published.
Non-skier activities
2,400 square metre spa with indoor pool, heated outdoor pool, saunas and steam baths; fitness facility; cross-country ski trails 'within easy reach'; hiking; golf course listed among amenities.
Airport transfer time
Zurich 90 minutes by car (2.5 hours by train); Milan 2 hours by car.
Largest space, as published
Gotthard & Oberalp combined: 265 m2 / 2,850 ft2 - cocktail 280, banquet 180, concert (theatre) 180, seminar 140 (hotel brochure). The meetings web page says 'Up to 180 persons for conferences; max. 250 persons for other events', and the brochure text says 'max. 250 persons' while its table gives cocktail 280 - both recorded.
Bedrooms, as published
120 rooms and suites (2026 factsheet)
Other spaces
  • Gotthard: 175 m2 / 1,880 ft2 - cocktail 200, banquet 120, U-shape 40, concert 130, conference 30, seminar 70
  • Oberalp: 90 m2 / 970 ft2 - cocktail 80, banquet 60, U-shape 25, concert 60, conference 30, seminar 40
  • Gotthard & Oberalp Foyer: 270 m2 / 2,900 ft2 - cocktail 150
  • Gotthard & Oberalp Outdoor Area: 55 m2 / 590 ft2 - cocktail 50
  • The Boardroom: up to 16 persons
  • The Wine Library: up to 35 persons
  • Private Dining Venues: two semi-private spaces, private dinners for up to 30 guests
  • The Wine Cave: capacity not published on the web page
Equipment
Gotthard & Oberalp: projector and screen; Boardroom: projector and screen; Wine Library: TV screen; 'the latest audio/visual equipment'; complimentary high-speed Wi-Fi.
Source venues like this →Zurich city guideVenue website and photos ↗

Checked 2026-11-13 against the venue's own pages (5 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Conference hotel · The Alps

Kempinski Hotel Das Tirol

Jochberg, Kitzbühel Alps, Tyrol, Austria

The hotel claims 'direct ski-in & ski-out in winter' and publishes a venue table with m2 and capacities by layout plus equipment per room.

Ski access
'direct ski-in & ski-out in winter' (hotel's wording); no lift name or distance given.
Largest space
Aurum + Argentum + Platinum: 288 theatre
Bedrooms
Not published
Best for (our view)
50 to 250 delegate conferences that want slope access from the door and a divisible daylight plenary.
Getting there
Airport distances and times not published on the pages checked. Step-free: not stated.
Limitations
Key count, airport transfer times and opening dates are not published on the pages checked; the 490 m2 headline figure for the combined room includes the foyer.
Full details for Kempinski Hotel Das Tirol
Season dates
Not published on the pages checked.
Summer availability
'countless cycling and hiking trails in summer' - summer operation implied, dates not published.
Non-skier activities
3,600 sq m Alpine Spa with three saunas, 12 treatment rooms, a steam bath and three pools; fondue evenings in the festive season.
Airport transfer time
Not published on the pages checked.
Largest space, as published
Room combination Aurum + Argentum + Platinum: 490 m2 / 5,274 ft2 (27 m x 17 m x 4 m) - theatre 288, classroom 150, banquet 210, boardroom 80, U-shape 60, reception 340. The three rooms listed individually total 340 m2; the Platinum page says the three rooms combine to 337 sq m and reach 490 sq m with the foyer opened.
Bedrooms, as published
No total published on the hotel's own pages checked on 2026-11-14.
Other spaces
  • Platinum: 134 m2 / 1,442 ft2 - theatre 112, classroom 48, U-shape 28, boardroom 36, banquet 90, reception 140; direct garden access
  • Aurum: 117 m2 - theatre 110, U-shape 26, banquet 80
  • Argentum: 89 m2 - theatre 64, U-shape 20, banquet 50
  • Ferrum: 55 m2 - theatre 25, U-shape 14
  • Fondue Stube I: 56 m2 - theatre 30, U-shape 14, banquet 30
  • Fondue Stube II: 31 m2 - theatre 15
Equipment
Room combination and Platinum: 'TV, LCD projector, flipchart and markers, built-in audio'; internal and external AV supplier options; Platinum has natural daylight through a panorama window.
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (6 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Conference hotel · The Alps

Falkensteiner Hotel Kronplatz

Reischach / Bruneck, South Tyrol, Italy

A hotel 'just 200 m from the Kronplatz valley station' that publishes its function spaces by seat count and offers dated MICE travel periods.

Ski access
'Just 200 m from the Kronplatz valley station'
Largest space
Room Kronplatz: 60 seats
Bedrooms
97 rooms and suites
Best for (our view)
Team meetings of 10 to 60 with a short walk to the lift, and larger groups if the off-site event centre is acceptable.
Getting there
Bolzano airport 80 km / 1 h 14 min; Innsbruck Airport 110 km / 1 h 45 min; Venice Airport 206 km / 3 h 12 min; from Bruneck station the rest of the journey by public transport takes 'about 10 minutes'; hotel transfer service from station and airports. Step-free: not stated.
Limitations
Largest in-house meeting room seats 60 and no room areas are published; larger capacities are in third-party venues off site; the MICE offer is priced from EUR 450 per night in a double room for single use including half board, for the listed periods only.
Full details for Falkensteiner Hotel Kronplatz
Season dates
Hotel opening dates not published; MICE special travel periods 27.10.-20.11.2026, 11.01.-29.01.2027, 28.02.-19.03.2027.
Summer availability
Yes - summer experiences are described and the hotel uses the phrase 'all year round'
Non-skier activities
Snowshoeing, tobogganing, curling, husky sleigh rides, biathlon experience in the Antholz Valley; winery, cheese and smokehouse tastings; rooftop pool and spa.
Airport transfer time
Bolzano 1 h 14 min; Innsbruck 1 h 45 min; Venice 3 h 12 min.
Largest space, as published
Room Kronplatz: 60 seats (m2 not published). 7Summit Restaurant: 200 seats (a dining space, not a meeting room).
Bedrooms, as published
97 rooms and suites ('The 97 light-flooded rooms and suites at Falkensteiner Hotel Kronplatz').
Other spaces
  • Summit room: 48 seats
  • Room Dolomites: 14 seats
  • Meeting room: 10 seats
  • On the Rocks Lounge: 48 seats
  • The page says '4 function rooms' but lists six spaces including the restaurant and lounge - both recorded
  • Off-site, promoted by the hotel: LUMEN Museum, 171 m2, up to 200 guests; NOBIS event centre, 1,200 m2 net, 10 to 950 participants
Equipment
'TV | Screens | Lighting'; additional equipment and accessories on request; underground and outdoor parking.
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

4 venues

North America

Conference hotel · North America

Stein Eriksen Lodge Deer Valley

Deer Valley, Park City, Utah, United States

A lodge that states 'true direct access to lift-served skiing at Deer Valley Resort' and 'over 24,000 sq.ft. of flexible indoor/outdoor meeting and event space'.

Ski access
'true direct access to lift-served skiing at Deer Valley Resort' (lodge's wording)
Largest space
Stein Ballroom: up to 500
Bedrooms
Not published
Best for (our view)
50 to 300 delegate meetings wanting ski access from the lodge and a short airport transfer.
Getting there
45 minutes from Salt Lake City International Airport; approximately five minutes from Historic Main Street Park City. Step-free: not stated.
Limitations
Layout-by-layout capacities and key count are not published on the web pages checked (only a headline 'up to 500' for the ballroom); Deer Valley Resort's own mountain rules are not covered here.
Full details for Stein Eriksen Lodge Deer Valley
Season dates
Not published on the pages checked.
Summer availability
Yes - 'year-round'; hiking, mountain biking and golf in warmer months.
Non-skier activities
Culinary team-building classes (pizza, chocolate truffles, cocktails); yoga, hikes, Pilates, sound baths; spa.
Airport transfer time
45 minutes from Salt Lake City International Airport.
Largest space, as published
Stein Ballroom: 6,036 sq ft, 'flexible seating capacities of up to 500 guests'; foyer 1,932 sq ft; 2,184 sq ft two-tiered terrace. Capacities by layout are not published on the web pages.
Bedrooms, as published
No total published on the hotel's own pages checked on 2026-11-14.
Other spaces
  • Olympic Ballroom: 4,050 sq ft plus over 1,600 sq ft pre-function; divides into six breakout rooms; capacity not on page
  • Flagstaff Room: 1,316 sq ft with walkout deck of over 3,000 sq ft; capacity not on page
  • Valhalla & Odin: 2,596 sq ft combined, up to 320 guests
  • Three boardrooms; the Viking Boardroom seats 16
  • Freestyle Theater: 42 seats, auditorium style
Equipment
'Full-service technology capabilities'; site-wide wireless internet; Freestyle Theater with 'state-of-the-art audio/visual capabilities'
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (5 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Conference resort · North America

Sun Valley Resort

Sun Valley, Idaho, United States

A self-contained ski resort village with '25,000 square feet of convention space', a published room chart and '381 luxurious rooms and condominiums'.

Ski access
No ski-in/ski-out claim on the pages checked; Bald Mountain 12 lifts / 109 trails, Dollar Mountain 5 lifts / 22 trails; distance from lodging to lifts not published.
Largest space
Limelight Ballroom: 450 classroom, 800 reception
Bedrooms
381 rooms and condominiums
Best for (our view)
Larger company meetings of 150 to 500 that want a ballroom, many breakouts and all lodging in one resort.
Getting there
Friedman Memorial Airport (SUN) 'just 25 minutes away'; complimentary airport transportation. Step-free: not stated.
Limitations
No theatre-style capacities are published in the room chart; several specialty venues are seasonal; the airport is a regional one; AV is arranged case by case.
Full details for Sun Valley Resort
Season dates
Not published on the pages checked.
Summer availability
Yes - 'a year-round destination'; several venues are summer-only.
Non-skier activities
Sleigh rides, ice skating, Nordic skiing and snowshoeing in winter; hiking, biking, horseback riding, golf, tennis and pickleball in summer; bowling alley.
Airport transfer time
25 minutes from Friedman Memorial Airport (SUN)
Largest space, as published
Limelight Ballroom: 8,470 sq ft, 12 ft ceiling - classroom 450, banquet 500, reception 800. No theatre figure is published on the pages checked.
Bedrooms, as published
381 rooms and condominiums.
Other spaces
  • Limelight B: 4,125 sq ft - classroom 240, banquet 300, reception 450
  • Continental Room: 3,575 sq ft, 9 ft ceiling - classroom 180, banquet 220, reception 350
  • Limelight C: 2,585 sq ft - classroom 120, banquet 150, reception 200
  • Limelight A: 1,760 sq ft - classroom 60, banquet 120, reception 150
  • Sage Room: 1,088 sq ft, 8 ft ceiling - classroom 48, banquet 64, reception 50
  • Eight boardrooms, 221 to 918 sq ft
  • Opera House: 324 seated (year-round)
  • River Run Lodge: 600 standing / 250 seated (year-round)
  • The Roundhouse: 175 standing / 90 seated (summer and winter)
  • Dollar Lodge: 250 standing / 130 seated (year-round); Trail Creek Cabin: 150 standing / 90 seated (year-round)
  • Seasonal outdoor: Trail Creek Pavilion 600 standing / 340 seated (late May - mid October); Sun Valley Pavilion 1,564 seated (summer)
Equipment
Audio/visual equipment arranged through the sales executive (no inventory published); Opera House has high-resolution digital projection and a sound system.
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (3 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Conference hotel · North America

Fairmont Chateau Whistler

Upper Village, Whistler, British Columbia, Canada

The hotel calls itself 'Whistler's iconic ski-in/ski-out haven' and publishes 'more than 3,000m2 / 32,000 sq. ft. of meeting space', 12 function rooms and a maximum capacity of 1,500 delegates.

Ski access
'ski-in/ski-out' (hotel's wording); 'at the foot of Blackcomb Mountain'
Largest space
Macdonald: 1,400 theatre
Bedrooms
519 rooms and suites
Best for (our view)
The largest groups in this guide - conferences of 200 to 1,400 that still want ski access from the hotel.
Getting there
Located 'in the Upper Village at the base of Blackcomb Mountain'. Airport distance and time not found on the pages checked. Step-free: not stated.
Limitations
A large resort hotel with shared facilities; airport transfer time not found on the hotel pages checked; the hotel's own pages differ on the Woodlands Terrace capacity (400 theatre in the chart, up to 200 on the venue page).
Full details for Fairmont Chateau Whistler
Season dates
Not published on the pages checked.
Summer availability
On-site golf course and outdoor pools are described; no closure dates published.
Non-skier activities
Golf course, fitness centre, 60-foot heated lap pool, indoor/outdoor heated leisure pool, four whirlpools.
Airport transfer time
Not found on the hotel pages checked.
Largest space, as published
Macdonald: 1,041 m2, height 4.55 m - theatre 1,400, classroom 720, banquet 920, U-shape 180, boardroom 160. The venue page describes it as 'a divisible ballroom of 11,319 square feet' with 'a ceiling height of over 15 feet' - both figures recorded.
Bedrooms, as published
519 guest rooms and suites.
Other spaces
  • Frontenac: 613 m2, 4.55 m - theatre 800, classroom 318, banquet 480, U-shape 120, boardroom 100
  • Woodlands Terrace: 458 m2 - theatre 400, classroom 300, banquet 336 (capacity chart); the venue page says it 'accommodates up to 200 guests' - both recorded
  • Empress: 265 m2 - theatre 340, classroom 168, banquet 230, U-shape 69, boardroom 58
  • Montebello and Algonquin: 42 m2 each - theatre 28, classroom 18, boardroom 22
  • Saskatchewan: 42 m2 - theatre 28, classroom 24, boardroom 26
  • Beausejour 40 m2 (theatre 20, boardroom 25), Tremblant 30 m2 (theatre 14, boardroom 25), Prince Edward Island 31 m2 (theatre 16, boardroom 18)
  • Royal York: 34 m2 - boardroom 12
  • Hospitality suites: 70 m2 - theatre 20, boardroom 16
  • Macdonald Foyer: up to 600 guests
  • The page says '12 function rooms'; its capacity chart has 14 entries including two foyers
Equipment
Encore audio-visual support services on site (no inventory published)
Source venues like this →Venue website and photos ↗

Checked 2026-11-13 against the venue's own pages (3 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Private lodge · North America

Eleven Scarp Ridge Lodge

Crested Butte, Colorado, United States

A buyout lodge that markets corporate retreats, but whose operator says its lodges have no set meeting rooms - the counter-example for this guide's key distinction between a real workspace and a living room.

Meeting setting
Informal dining setting. No dedicated meeting room is published; the venue is listed here on the dining it publishes: 'private, catered lunches and dinners in the lodge', with no dining room named; the operator also lists a 'media room for presentations and conferencing' and lounge areas (no capacity is published for any of them). Plan informal sessions, not a plenary.
Ski access
Not lift-served from the lodge: cat-skiing reached by 'a 45-minute ride in Eleven's custom snowcat'; 'over 100 available runs across 1,000+ acres of terrain'
Meeting room
No dedicated meeting room
Bedrooms
Five king rooms and a bunk room; 10 to 14 guests in winter
Best for (our view)
An executive team of 10 to 14 for whom the retreat is the point and the working sessions are informal.
Getting there
Operator recommends Gunnison/Crested Butte Regional Airport, 'just a short drive away' (no time published); airport transfers are an add-on requested at booking. Step-free: not stated.
Limitations
No dedicated meeting room by the operator's own account; maximum 14 guests in winter; 2-night minimum; published winter buyout from $16,300 per night based on 10 guests (summer 2027 buyout from $9,240 based on up to 14); airport transfers are an add-on; skiing is guided cat-skiing, not resort lifts.
Full details for Eleven Scarp Ridge Lodge
Season dates
Winter: December 18, 2026 - April 5, 2027; Summer: June 4 - October 12, 2027 (lodge page; the corporate retreats page still shows June 2 - October 13, 2026).
Summer availability
Yes - buyout or individual rooms in summer.
Non-skier activities
Winter: cross-country skiing, snowshoeing, ice climbing, fat biking; spa with saltwater pool, steam room, sauna, indoor and outdoor hot tubs and gym. Summer: hiking, mountain biking, fishing.
Airport transfer time
Not published - 'just a short drive away' from Gunnison/Crested Butte Regional Airport.
Dining as published
In the lodge; no dining room is named and no seating capacity is published. The corporate retreats page: 'Private breakfast and après are included in your stay during the summer, while breakfast, lunch and après are typically served at our Irwin mountain outposts during winter. We are happy to work with you to schedule private, catered lunches and dinners in the lodge, or to book reservations for your group at local restaurants for an additional fee.' The lodge page offers 'an in-house meal with a private chef' for dinner; the winter details list 'Chef-prepared dinners' among the exclusions.
Summer buyout rate by season
Summer 2026 (June 2 - October 13, 2026), corporate retreats page: from $8,760 per night based on 14 guests. Summer 2027 (June 4 - October 12, 2027), lodge page: 'starting at $9,240 based on up to 14 guests'.
Largest space, as published
No dedicated meeting room. The operator's corporate retreats page states 'over 13,000-square-feet of meeting and living space'; the lodge page states a '13,500-square-foot lodge' - both recorded. Media room and several lounges; no capacities by layout published.
Bedrooms, as published
Five king en-suite rooms plus a bunk room (bunk layout given two ways on the lodge page: 'two queen, two full, and three twins' and 'two queen, two full and two twin beds'). Winter buyout based on 10 guests, maximum 14; summer buyout based on 14 guests, maximum 18; 2-night minimum.
Other spaces
  • Media room - capacity not published
  • Several lounge areas with sliding doors for break-off groups
  • Bar
  • Operator can recommend nearby meeting spaces for an additional fee
Equipment
Large-screen TVs, TVs on wheels, Crestron audio system for playlists and presentations, high-speed Wi-Fi; staff help with set-up.
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

1 venue

Japan

Conference resort · Japan

Rusutsu Resort Hotel & Convention

Rusutsu, Hokkaido, Japan

A ski resort with a dedicated MICE section publishing a hall-by-hall capacity table, from 'a multipurpose hall that can hold up to 1,400 people' to small meeting rooms.

Ski access
The resort has its own ski slopes; no ski-in/ski-out wording or lift distance on the pages checked.
Largest space
Rusutsu Arena: 1,400 theatre
Bedrooms
Not published
Best for (our view)
Large company kick-offs and incentives of 200 to 1,000 in Japan with many parallel breakout halls.
Getting there
Resort bus from New Chitose Airport: approximately 120 minutes, advance reservation required (online bookings no later than 7 days before travel). Step-free: not stated.
Limitations
Two-hour airport transfer with a pre-booked bus; internal inconsistencies in the published table (Hall No. 1 theatre 240 vs 144; Hall No. 18 classroom 240 vs 210); AV not itemised; one hall is summer-only; one meeting room is in the separately branded Westin.
Full details for Rusutsu Resort Hotel & Convention
Season dates
Ski season dates not published on the pages checked; winter airport bus runs 28 Nov 2026 - 30 Mar 2027 from the airport (some services from 19 Dec 2026); summer bus 29 Apr 2026 - 24 Oct 2026.
Summer availability
Yes - amusement park and golf courses.
Non-skier activities
Amusement park and golf (summer); Japanese tea ceremony room.
Airport transfer time
Approximately 120 minutes by bus from New Chitose Airport.
Largest space, as published
Rusutsu Arena: 1,600 m2 (37 m x 44.5 m, 7.7 m ceiling) - theatre 1,400, buffet 600.
Bedrooms, as published
No current total published on the resort's own pages checked on 2026-11-14; the resort describes 'a wide range of hotel rooms, log houses and cottages', and The Westin Rusutsu Resort is also listed as MICE accommodation. The resort's MICE meeting plan for April 2020 to March 2021 lists the standard twin and triple rooms of Rusutsu Resort Hotel & Convention as '500Rooms in total'.
Other spaces
  • Crescent Hall: 588 m2, 4.8 m ceiling, divisible into 5 - theatre 540, classroom 315, dinner 350, buffet 384
  • Convention Hall No. 18: 390 m2, divisible into 2 - theatre 400, classroom 240 (one diagram on the same page shows 210), dinner 240, buffet 240
  • Convention Hall No. 1: 300 m2 - theatre 240 in the table but 144 in the diagram caption (both recorded), classroom 144, dinner 150, buffet 144
  • Seminar Hall: 176 m2 - classroom 42; has a screen
  • Meeting Room (in The Westin Rusutsu Resort): 110 m2, divisible into 3 - theatre 114, classroom 78, dinner 60, buffet 50
  • Convention Hall No. 6: 105 m2, divisible into 3 - theatre 128, classroom 66, dinner 70
  • Conference Room: 84 m2, divisible into 2 - theatre 54, classroom 36
  • Convention Halls No. 3 and No. 5: 72 m2 each - theatre 80, classroom 42, dinner 50
  • Convention Halls No. 2 and No. 7: 42 m2 each - theatre 40, classroom 18, dinner 20
  • Japanese Banquet Hall Yotei: 184 m2 - dinner 60 (summer only)
  • Japanese Tea Ceremony Room Makian: 63 m2 (no capacity published)
Equipment
No AV inventory published on the pages checked; the Seminar Hall has a screen.
Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own pages (4 sources). Single quotation marks show the venue's own wording. Confirm availability and figures with the venue before you commit.

Before you shortlist

Five questions to ask a ski venue.

Questions to put to a venue of this kind before it goes on your shortlist.

  1. 01

    Is the workspace a room with a door, or the lounge?

    Area, layout capacities, daylight, screen and sound. If the answer is the lounge, plan a different kind of meeting.

  2. 02

    How many bedrooms have a bathroom of their own?

    That number, not the bed count, is how many colleagues the venue sleeps. Several hotels in this guide do not publish a room count; ask.

  3. 03

    How do we get there, and how long does it take in winter?

    The airport, the transfer time, who books the coaches, and the plan for a late flight or a closed road.

  4. 04

    How far is the lift, and what is not in the rate?

    Walking distance or shuttle to the lift, in the venue's own words. Lift passes, hire, lessons and guides listed and priced.

  5. 05

    What do non-skiers do, and when is the venue open?

    What they can do on each day the others ski, with numbers and prices, and the opening and closing dates either side of your event.

Writing the package down once is the step that makes venues comparable; the meeting venue RFP template does it in one page.

Questions

Ski retreats, briefly.

Can a ski chalet host a company meeting?
A small one, if it has a room to work in. Many chalets and private lodges have living space and no meeting room, as one operator in this guide says of its own lodges. In our view, once every colleague needs a bedroom of their own and the agenda needs breakouts and equipment, a hotel with published meeting rooms is the safer choice.
How much skiing fits into a working retreat?
About half a day, if the meeting is the reason for the trip: a morning of sessions and an afternoon on the mountain, or the reverse. A reward trip turns that around, with one short company session a day. The two sample days on this page show both.
How did you choose these venues?
Each is in or beside a ski area and publishes a meetings or corporate offer on its own website, with somewhere for the group to gather: meeting rooms at nine. The tenth, Eleven Scarp Ridge Lodge, has no dedicated meeting room: its operator publishes a media room, lounges and private catered meals in the lodge, so it carries the label informal dining setting and shows the difference between the two.
When does the ski season run at these venues?
Only two of the ten publish winter opening dates: Kulm Hotel St. Moritz from 4 December 2026 to 29 March 2027, and Eleven Scarp Ridge Lodge from 18 December 2026 to 5 April 2027. Rusutsu publishes no ski-season dates, though its winter airport bus runs from 28 November 2026 to 30 March 2027. The others publish none on the pages checked. Ask each hotel for its opening and closing dates, and the lift company for its own.

How RFPVenue fits in

We do not book a named venue. Send us your brief and the venue or style you have in mind: we fix it into one package, approach comparable venues in that region and ask each to quote that same package, so the quotes come back like-for-like. The contract and payment are between you and the venue you choose. Our service is free for buyers.

Every figure on this page was checked on the venue's own pages on the date shown on its card. No venue paid to be included or has a relationship with RFPVenue, and none has endorsed this page.

More for offsites and incentives

Mountains, and a meeting that works?

Start with two numbers: bedrooms for single occupancy, and hours a day in a room with a door. We ask hotels to quote that package; lift passes, hire and lessons stay as separate lines for the skiers. It costs you nothing to ask.

Send us your briefCity guides