Which countries are great value for a meeting?

We do not rank countries by cost, and nothing on this page says one is cheaper than another. What the published facts support is narrower: thirteen venues in our selection publish a per-person meeting package price on their own or their operator's website, in Thailand, Vietnam, China, Malaysia, Indonesia, Cambodia, Sri Lanka and Portugal. Whether one of them is good value for you depends on what that price includes and on what it costs to fly your group there. In our view the answer is a calculation per group, not a list.

Does the venue price still matter once flights are added?

Sometimes. In our view the shorter the meeting and the further the group flies, the less the venue's price matters, because the air fare is paid whatever the venue charges. A far-off destination works if the group stays long enough to justify the journey, if the trip is also the reward, or if many delegates already live in the region. We publish no fares and compare no prices: price the flights from your own origin cities first.

How did you choose these hotels?

Each publishes a meeting space on its own website or its operator's, and most publish a meeting package or a group price with its currency. Three publish no per-person meeting package, and their cards say so. All sixteen pass the rule our venue guides apply (a published meeting space or, failing that, published dining, marked as such) on the first half. Beyond that the selection is ours, made for a spread of countries, of city and resort settings and of sizes. It is not a ranking, and inclusion does not mean a hotel is low-cost: hotels are listed for what they publish, and we compare no prices between them.

How current are the prices on this page?

They are the venues' published figures on the date shown on each card, and they will change. Three carry an end date of 31 December 2026 (Dusit Princess Chiang Mai, Hotel Indonesia Kempinski Jakarta and Amari Colombo). Several state no validity at all. Two had already lapsed on the day checked and are marked so. Dusit Princess Chiang Mai reserves the right to change prices at any time without notice. Use the figures to frame a budget and a shortlist, then ask for a dated written quote.

RFPVenue

ResourcesValue destinations · 22 min read · checked 2026-11-14

Great-value meeting destinations, read from the prices venues publish.

16 hotels and resorts in Thailand, Vietnam, China and six other countries, with the meeting package or rate each one publishes on its own website or its operator's: the price and its currency, what it includes, the minimum numbers and the dates it holds for. Where a venue publishes no meeting price, its entry says so. 'Great value' here is our label for destinations where venues publish what a per-person price covers; it is not a claim that any is cheap. We do not rank countries by cost. The selection is ours and is not a ranking; every venue figure was checked against the venue's own pages or its operator's and will change.

Compare all 16

Both sides

Why take a meeting to a value destination?

A far-off destination can stretch a budget, and it can eat one. Both halves follow. The figures are the venues' own; the reasoning is our view and is labelled so.

What a value destination gives

More inside the price: Our view: the case rests on what one per-person figure covers. At Hotel Indonesia Kempinski Jakarta, IDR 1,000,000 net per person per day buys a function room for up to eight hours, a coffee break service with three snack selections (the page's wording is 'one coffee breaks'), a lunch or dinner buffet, a Videotron display, sound system and microphones, with a 21% service charge and government tax included, until 31 December 2026. Niccolo Chengdu's RMB 688 net full day runs from 8:00 to 18:00 with two tea breaks, a meal and audiovisual equipment, tax included, from 20 attendees.
A price you can read before you ask: Thirteen venues in our selection publish a per-person meeting package price on their own or their operator's website, with its currency. That lets a planner frame a budget before the first enquiry. It is a starting point, not a quote: two of those offers had passed their stated dates on the day checked, and several state no dates at all.
Service written into the offer: Some venues put people into what they publish, not only rooms. Rosewood Sanya's group offer, now lapsed, lists a dedicated meeting team. Anantara Angkor Resort sends an airport representative to meet guests at Arrivals. Niccolo Chengdu includes personalised electronic signage and flowers for the sign-in table and podium. Our view: ask for the same in writing, because a published line is one a venue can be held to.
Incentive appeal: Several of these hotels sit where a reward trip wants to be. Anantara Angkor Resort prices group dinners with a Traditional Apsara Dance from USD 30 to USD 50 per person, depending on numbers. Pullman Danang Beach Resort offers its beach as the setting for a group dinner, and Holiday Inn Resort Baruna Bali its oceanfront lawns.

What it costs

Flight time and fares: No venue here publishes a flight time or a fare, and neither do we: both depend on where your people start. Our view: for a group that flies long-haul, air travel can be the largest line in the budget and can outweigh any difference between venue prices. Price the flights from your real origin cities before comparing a single day rate.
Time zones and lost days: Our view: a destination many hours ahead of or behind the office costs a recovery day on arrival and makes live calls home awkward. Count the nights and working days spent travelling as part of the cost, alongside the invoice.
Visas and entry rules: Entry rules differ by passport and they change. Thailand's government states that its 60-day visa exemption was revoked from 15 September 2026 and that the remaining exemptions apply to tourism only. China's unilateral visa-free policy, which covers business travel for the listed passports, runs until 31 December 2026 in the notice we read. The country notes below name the official source for each rule and the date it was read.
Currency movement: The prices on this page are published in baht, dong, renminbi, ringgit, rupiah, Sri Lankan and Indian rupees, euros and US dollars. Our view: a quote in a local currency moves against your budget currency between signing and paying. Ask which currency the contract is in and when each payment is fixed.
Travel policy and carbon: Our view: long-haul travel has to pass your company's travel policy, duty-of-care and insurance rules, and it carries more flight emissions than a meeting close to home. No venue here publishes an emissions figure for a meeting. If your company reports travel emissions, have the flights modelled before the destination is announced.

How to choose

Is it good value for your group?

Six checks, each with what the venues in our selection publish. The figures are theirs; how to use them is our view.

Reading a published package
Read four things: whether the price is net or plus-plus, whether it is a 'from' price, the minimum number, and the end date. Amari Colombo's LKR 9,500 full-day pass is 'nett', includes 10% service charge and taxes, and is valid until 31 December 2026. Holiday Inn & Suites Saigon Airport prices in dong with '++' and does not define the percentages. SANA Metropolitan's 'From 92,5€/day/person' needs a minimum of 20 people. Two offers, at Holiday Inn Bangkok Sukhumvit and Rosewood Sanya, had passed their stated dates on the day checked.
What the price includes
A lower figure can simply include less. Dusit Princess Chiang Mai's full day, starting at THB 650 net, covers two coffee breaks and lunch, with a buffet only from 30 attendees. St. Giles Wembley Penang lists the equipment in its package and not the catering. Le Meridien Jaipur Resort and Spa prices each break and meal separately and publishes no package. Write down what your day needs and price that.
Total cost including flights
Our view: compare destinations on the whole trip: flights, airport transfers, bedrooms, the meeting package, dinners and visas. Venues publish some of the smaller lines. Le Meridien Jaipur lists an airport shuttle at ₹10000.00 one-way, Amari Colombo offers airport transfers at an additional charge, and Holiday Inn & Suites Saigon Airport a free airport transfer. None of them can tell you the fare from your own city.
Entry requirements
Before a destination is announced, check who in the group needs a visa, an e-visa or an arrival registration, and whether a business meeting is covered. India's e-Visa portal lists an e-Business and an e-Conference visa. Sri Lanka requires an Electronic Travel Authorization before arrival. Vietnam's national tourism site says its 45-day exemption applies regardless of purpose of visit. The country notes summarise what we read, with the source and date; the official source decides.
Seasons and dates
No venue here publishes a weather calendar on the pages checked, but their offers show that terms follow the calendar. Hotel Indonesia Kempinski Jakarta's early-booking offer covers events held between 1 October 2026 and 30 March 2028. Pullman Danang's year-end package has a blackout date of 31 December 2026. Our view: ask each venue for its peak, low, hot and rainy months before fixing dates, and whether the published price holds in yours.
Like-for-like across countries, in one currency
A day rate in baht, one in dong and one in rupiah cannot be compared by eye, and we do not convert them here: exchange rates move and the packages differ. Our view: fix one package (hours, breaks, lunch, equipment, bedrooms), ask every venue to quote exactly that, convert the quotes to your budget currency on the same day, then add flights and visas per head. Only then can one country's offer be set against another's.

No venue here has a relationship with RFPVenue; we source and compare options in a venue's region and do not book a named venue for you. This guide does not say that any country is cheap or cheaper than another: it shows what each venue publishes, on the date on its card, and published prices change or lapse. Entry rules are summarised from the official pages named and linked in the country notes and are not immigration advice; confirm them for each delegate's passport. Tell us the package you need and we ask comparable venues to quote that same package, so the answers can be set side by side. Flights are yours to arrange.

At a glance

All the venues, side by side.

The largest published space and bedrooms as each venue states them. 'Best for' is our judgement.

Venue	Where	Published price (per person)	Largest space	Bedrooms	Best for (our view)
Holiday Inn Bangkok Sukhumvit	Thailand	THB 1,100 net full day (stated period ended)	Grand Ballroom: 800 or 595 sqm (both published)	300 rooms and suites	City day meetings on a published net per-person price
Dusit Princess Chiang Mai	Thailand	From THB 650 net full day	Lanna Pavilion: 100 theatre	Not on the pages checked	Team meetings and training days of 10 to about 80
Hotel Indigo Phuket Patong	Thailand	THB 1,500 net full day, from 30 persons	Flexible meeting space: 16 to 90 people	180 rooms	Small incentive-style meetings of up to about 90 in a beach town
InterContinental Hanoi Landmark72	Vietnam	None published	Grand Ballroom: 1,000 theatre	359 guest rooms and suites	Large Hanoi conferences with many breakout rooms
Holiday Inn & Suites Saigon Airport	Vietnam	VND 880,000++ full day with lunch	Song Saigon Ballroom: 700 theatre	348 rooms and suites	Fly-in meetings of 20 to several hundred, next to the airport
Pullman Danang Beach Resort	Vietnam	No day package; party package from VND 575,000 net	Lotus Ballroom: 630 theatre	186 guest rooms and cottages	Beachfront incentives and conferences near Da Nang airport
Niccolo Chengdu	China	RMB 688 net full day	Niccolo Ballroom: 1,000 theatre	238 guestrooms and suites	City meetings of 20 or more on a tax-inclusive day rate
Rosewood Sanya	China	From CNY 688 full day (offer lapsed)	Exhibition Hall: up to 3,000 guests	244 or 246 (2018 press release)	Large resort conferences and incentives on Hainan
Oasia Suites Kuala Lumpur	Malaysia	MYR 194.40 nett full day	Meeting Room 1+2: 24 theatre	247 rooms (2016 press release)	Board meetings and workshops of 6 to about 20
St. Giles Wembley Penang	Malaysia	From RM108 nett	Wembley Grand Ballroom: 1,150 theatre (1,000 in the page text)	Not on the pages checked	Mid-size to large conferences needing many breakout rooms
Holiday Inn Resort Baruna Bali	Indonesia	From IDR 900,000 net full day	Cinnamon Ballroom: 250 or 200 delegates (both published)	193 guest rooms	Groups of up to about 200 at a beach resort near the airport
Hotel Indonesia Kempinski Jakarta	Indonesia	IDR 1,000,000 net full day	Kempinski Grand Ballroom: 2,700 sq m, 'up to 3,000 guests'	288 rooms and suites (289 also stated)	Central Jakarta meetings on a dated, tax-inclusive package
Anantara Angkor Resort	Cambodia	USD 70 full day with lunch	Chi Restaurant: 90 theatre; Conference Room: 25 theatre	39 suites	Executive retreats of 10 to 60 with Angkor temple visits
Amari Colombo	Sri Lanka	LKR 9,500 nett full day	Saffira Ballroom: 250 theatre	167 rooms and suites	City meetings and training days of up to about 250
Le Meridien Jaipur Resort and Spa	India	No day package; lunch ₹4200.00	Amer Ballroom: 480 theatre (largest indoor)	Not on the pages checked	Residential conferences and incentives of roughly 100 to 450
SANA Metropolitan	Portugal	From 92,5€ full day	Viena: 300 theatre, 500 cocktail	306 rooms and 9 suites	Conferences and training days of roughly 20 to 300

3 venues

Thailand

A Bangkok city hotel, a Chiang Mai hotel by the Night Bazaar and a Phuket hotel in North Patong. All three publish net per-person prices in baht: starting prices of THB 550 and THB 650 at Dusit Princess Chiang Mai (valid to 31 December 2026), THB 1,300 and THB 1,500 at Hotel Indigo Phuket Patong from 30 persons, and THB 700 to THB 1,100 at Holiday Inn Bangkok Sukhumvit in an offer whose stated period ended on 30 September 2026. Entry rules: the Government Public Relations Department (thailand.prd.go.th, read 14 November 2026) states that from 15 September 2026 the 60-day visa exemption is revoked, a 30-day exemption for tourism covers 60 countries and territories, and the schemes apply to travel for tourism only. Ask a Thai embassy which visa delegates attending a business meeting need. A Suvarnabhumi Airport page still showed a 60-day stay on the same date; do not rely on it.

Official pages read: Government Public Relations Department notice on visa exemptions ↗; Suvarnabhumi Airport visa exemption page (conflicts with the notice) ↗

Hotel · Thailand

Holiday Inn Bangkok Sukhumvit

Bangkok (Sukhumvit Soi 22, Klongtoey), Thailand

The hotel publishes a 'Meet and Stay 2026' offer for business groups with net per-person meeting package prices and a group room rate, and lists a Grand Ballroom, Ballroom 1-3 and Meeting Room 1-2.

Published meeting package or rate: Meet and Stay 2026: 'Half Day Meeting (1 Break) - THB 700 net'; 'Half Day Meeting (1 Break + 1 Lunch) - THB 900 net'; 'Full Day Meeting (2 Breaks + 1 Lunch) - THB 1,100 net' (per person). Stated stay and event period and booking deadline: 'Now Until 30 September 2026' (passed on the date checked). Minimum numbers not stated.
Largest space: Grand Ballroom: 800 or 595 sqm (both published)
Bedrooms: 300 rooms and suites
Best for (our view): City-centre day meetings of roughly 10 to a few hundred delegates where a published net per-person price and a published group room rate make budgeting simple.
Getting there: Hotel homepage: 'Suvarnabhumi International Airport and Don Muang Airport are 30 minutes away.' BTS Phrom Phong: 500 metres on the Meetings and Events page; the homepage gives 650 meters for the hotel's Zeta Cafe. More under full details.
Limitations: The published Meet and Stay 2026 offer states a stay/event period and booking deadline of 'Now Until 30 September 2026', so on the date checked it had passed its stated validity and current rates must be requested. Capacity by layout is not published on the pages checked. The hotel's own pages give two different sizes for the Grand Ballroom. Offer is 'applicable exclusively to business groups'; no minimum numbers stated.

Full details

What the package includes: Half day: 1 break, or 1 break and 1 lunch. Full day: 2 breaks and 1 lunch. Further inclusions not itemised on the page.
Group or incentive offer: Stay package in the same offer: Standard Room 'Starting from THB 2,900 net per room per night'; complimentary upgrade to Premium Room with Club Lounge access for VIP or organizer; complimentary 1 room night for every 25 paid room nights; 1 complimentary drink (beer or wine) at Zeta Restaurant per room per stay; 20% discount on food and non-alcoholic beverages at Zeta Restaurant. The Meetings and Events page also lists an 'Exclusive Party Package' from THB 750 net per person (no validity stated there). Meet and Stay validity: until 30 September 2026 (lapsed).
International airport and transfer: 'Suvarnabhumi International Airport and Don Muang Airport are 30 minutes away' (hotel homepage).

Largest space, as published: Grand Ballroom. The hotel's own pages disagree on size: the Meetings and Events page says 800 square meters; the Grand Ballroom page says 595sqm with 'capacity for up to 650 people'. Capacity by layout is not published.
Bedrooms, as published: 300 rooms and suites ('With 300 smart rooms and suites'); the operator's page for the hotel also gives 'Total rooms: 300'.
Other spaces: Grand Ballroom: 800 sqm (events-meetings page) / 595 sqm, up to 650 people (grand-ballroom page)
Ballroom 1-3: 'five different options', 'ranging in size from 136 sqm to 391sqm'; capacities not published
Meeting Room 1-2: private rooms with daylight, 'between 10 and 30 people, depending on seating layout'; sizes not published
Pool Side: offered as a function dinner area; size and capacity not published
Equipment: Listed on the ballroom pages: flip chart and markers, whiteboards, digital projector, LCD projector, overhead projector, LCD and plasma television, microphone, lectern or podium, tele-conferencing equipment in all meeting rooms. The Meeting Room page lists a shorter set (no lectern, overhead projector or televisions). Grand Ballroom has 'dedicated lifts access points'.
Getting there and access, in full: Hotel homepage: 'Suvarnabhumi International Airport and Don Muang Airport are 30 minutes away.' BTS Phrom Phong: 500 metres on the Meetings and Events page; the homepage gives 650 meters for the hotel's Zeta Cafe. Step-free information: only 'dedicated lifts access points' for the Grand Ballroom is stated.

Source venues like this →Bangkok city guide Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (8 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Hotel · Thailand

Dusit Princess Chiang Mai

Chiang Mai (Night Bazaar area), Thailand

The hotel publishes a meetings package with net per-person full-day and half-day starting prices, a room-rental-only price and three event rooms with capacities by layout.

Published meeting package or rate: Full-Day Meeting Experience 'Starting at THB 650 net per person'; Half-Day Meeting Package 'Starting at THB 550 net per person'; Meeting Room Rental Only 'Starting at THB 5,000 net for 4 hours'. Reservation period and validity period: 'Today until 31 December 2026'.
Largest space: Lanna Pavilion: 100 theatre
Bedrooms: Not on the pages checked
Best for (our view): Small and mid-sized team meetings or training days (10 to about 80 people) in the centre of Chiang Mai where a published net day rate matters more than large-scale space.
Getting there: Hotel states Chiang Mai International and Domestic Airports are 'just 15 minutes away'; Chiang Mai Bus Terminal 3 'Approximately a 10-minute drive'. Step-free information not published.
Limitations: Largest room is 198 sq m (theatre 100); the offer page itself says 'for up to 80 guests'. Prices are 'starting at' prices. Buffet requires a minimum guarantee of 30 attendees; 10-29 attendees get a shared set menu. 50% payable on signing, balance 15 days before the event; all deposits non-refundable. Hotel reserves the right to change prices at any time without notice. The events page shows the Meeting Package at THB 550 net per person (the half-day starting price). Guest room count, AV detail and step-free access are not published on the pages checked.

Full details

What the package includes: Full day: 2 coffee breaks and 1 lunch. Half day: 1 coffee break and 1 lunch. 'A minimum guarantee of 30 attendees will include a Thai or International buffet'; for 10-29 attendees meals are a shared Thai or International set menu. Excludes alcoholic beverages and vinyl signage.
Group or incentive offer: Same offer page: Premium Dining Package starting at THB 450 net per person (unlimited soft drinks for 3 hours); Cocktail Celebration Night starting at THB 700 net per person (6 canapes, free-flow cocktails and soft drinks for 3 hours). Events page also lists a Dim Sum Meeting Talk Package at THB 700 net per person, an 'It's Party Time Package' at THB 490 net per person and a Table Manners Programme at THB 450 net per person (no validity shown there).
International airport and transfer: Chiang Mai International and Domestic Airports 'just 15 minutes away' (hotel homepage).

Largest space, as published: Lanna Pavilion, 198 sq m: theatre 100, cocktail 100, banquet 70, classroom 50, U-shape 40.
Bedrooms, as published: No total published on the hotel's own pages checked on 2026-11-14 (room types listed: Superior, Deluxe, Premier, One Bedroom Suite, Two Bedroom Suite).
Other spaces: Lanna Pavilion: 198 sq m; theatre 100, cocktail 100, banquet 70, classroom 50, U-shape 40
The Event 1: size not stated; theatre 30, classroom 30, U-shape 20 (the same page's description says 'up to 56 people'; both recorded)
The Event 2: 28 sq m; theatre 20, classroom 15, U-shape 10
Equipment: Events page states 'State-of-the-art audio/visual equipment' and wireless internet access in the meeting room, without itemising the equipment.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (4 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Hotel · Thailand

Hotel Indigo Phuket Patong

Phuket (North Patong), Thailand

The hotel publishes a 'Redefine Meetings & Lifestyle' package with net per-person full-day and half-day prices and flexible meeting space for 16 to 90 people.

Published meeting package or rate: Redefine Meetings & Lifestyle: 'Full-day meeting with 2 coffee breaks and 1 lunch at THB 1,500 net per person'; 'Half-day meeting at THB 1,300 net per person'; minimum 30 persons. No validity dates stated.
Largest space: Flexible meeting space: 16 to 90 people
Bedrooms: 180 rooms
Best for (our view): Incentive-style small meetings (up to about 90 people) that want a beach-town setting with a published net day rate and stated step-free features.
Getting there: Airport distance or transfer time is not published on the hotel pages checked. The hotel describes itself as in North Patong, 'near Patong Beach'. More under full details.
Limitations: Published package prices require a minimum of 30 persons. Maximum published capacity is 90. No validity end date is stated for the package, and the page says to contact Sales for current packages. Airport transfer time and room names/sizes are not published on the pages checked. Two other event offers on the page are marked archived and are not used here.

Full details

What the package includes: Full day: 2 coffee breaks and 1 lunch; each break has 5 snack selections with coffee, tea and herbal infusions. Complimentary: LCD projector and screen, whiteboard and flipchart with markers, high-speed Wi-Fi, meeting stationery, candies and water. Half-day catering content is not itemised.
Group or incentive offer: At THB 50,000 minimum spend per master bill: complimentary snacks corner, complimentary meeting room rental from 20 delegates and one Signature Themed Coffee Break. At THB 100,000 minimum spend: 10% savings on the master bill, a complimentary room upgrade and double IHG Business Rewards points. No validity dates stated.
International airport and transfer: Not published on the hotel pages checked.

Largest space, as published: Flexible meeting space for 16 to 90 people depending on layout (boardroom, U-shaped, hollow square, classroom, banquet, reception, theatre or cabaret). Room names, sizes and per-layout figures are not published on the page.
Bedrooms, as published: 180 rooms ('Total rooms: 180' on the operator's page for the hotel).
Other spaces: Flexible meeting space: 16 to 90 people depending on layout; names and sizes not published
Equipment: Included with the package: LCD projector and screen, whiteboard and flipchart with markers, high-speed Wi-Fi, meeting stationery, candies and water.
Getting there and access, in full: Airport distance or transfer time is not published on the hotel pages checked. The hotel describes itself as in North Patong, 'near Patong Beach'. Accessibility as stated on the amenities page: lift access to all floors, ramp access to hotel restaurant and bar/lounge, 2 wheelchair accessible parking spaces, drop-off point adjacent to entrance, accessible rooms of 35 sq m with roll-in showers.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (4 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

3 venues

Vietnam

Hanoi, Ho Chi Minh City and Da Nang. Holiday Inn & Suites Saigon Airport is the one venue here with a published meeting day price: VND 590,000++ to VND 880,000++ per guest for groups of 20 or more, in an undated brochure that does not define the '++'. InterContinental Hanoi Landmark72 and Pullman Danang Beach Resort publish capacities room by room and a year-end party package, but no day-delegate price. Entry rules: the national tourism site (vietnam.travel, read 14 November 2026) states that citizens of 25 countries can enter visa-free for up to 45 days regardless of purpose of visit, and that an e-visa is issued to citizens of all countries and territories, valid up to 90 days, at USD 25 for a single entry or USD 50 for multiple entries, processed in 3 to 5 working days.

Official page read: Vietnam national tourism site: visa requirements ↗

Hotel · Vietnam

InterContinental Hanoi Landmark72

Hanoi (Landmark72 Tower), Vietnam

The hotel publishes a 5th-floor Conference Center with 10 event venues plus a 71st-floor Sky Lounge, with sizes, capacities by layout and screen inventory per room, and a priced year-end group package.

Published meeting package or rate: Not published (no meeting or day-delegate package price on the hotel's site on the date checked).
Largest space: Grand Ballroom: 1,000 theatre
Bedrooms: 359 guest rooms and suites
Best for (our view): Larger conferences and multi-room programmes in Hanoi (plenary up to 1,000 theatre with many breakouts) where published room-by-room capacities matter.
Getting there: Hotel says it is 'within a convenient travel-time to Noi Bai International Airport'; no distance or time is published. Grand Ballroom has direct access to the car park for small trucks. Step-free information not published.
Limitations: No day-delegate meeting package price is published on the hotel's meetings or special-offers pages on the date checked. The only priced group offer currently published is a year-end party (dinner) package with minimums of 70-90 persons, priced '++' ('Prices are subject to service charge and VAT'; percentages not stated). Airport transfer time not published.

Full details

What the package includes: Not published
Group or incentive offer: Year-End Party Package, 'Valid for events from 01st December 2026 till 28th February 2027': Silver (minimum 70 persons) 'Vietnamese Set Menu: VND 850,000++/ person', 'International Buffet: VND 950,000++/ person'; Gold (minimum 80 persons) VND 950,000++ / VND 1,050,000++ per person; Platinum (minimum 90 persons) '1,050,000++VND/ person' / '1,150,000++VND/ person'. All tiers include stage, in-house sound system, two microphones, flower arrangement, 10% discount on the beverages package and 25% discount for accommodation on the Daily Best Flexible Rate. 'Prices are subject to service charge and VAT'; valid for new enquiries only; cannot be combined with other offers.
International airport and transfer: 'within a convenient travel-time to Noi Bai International Airport' (no time or distance published).

Largest space, as published: Grand Ballroom, 960 sqm: reception 1,200, theatre 1,000, banquet 650, classroom 600, cabaret 520, U-shape 150. (Sky Lounge on the 71st floor is larger by area at 1,150 sqm: reception 700, banquet 510.)
Bedrooms, as published: 359 guest rooms and suites
Other spaces: Grand Ballroom: 960 sqm; theatre 1,000, classroom 600, reception 1,200, banquet 650, U-shape 150, cabaret 520
Ballroom 1, 2, 3 (each): 320 sqm as published; theatre 242, classroom 160, reception 350, banquet 200, U-shape 54, cabaret 160
Hanoi (full): 350 sqm; theatre 220, classroom 120, reception 240, banquet 200, U-shape 100, cabaret 160, boardroom 120
Hanoi 1-4 (each): 95 sqm; theatre 50, classroom 30, reception 60, banquet 40, U-shape 27, cabaret 32, boardroom 30
Saigon: 215 sqm; theatre 85, classroom 48, reception 150, banquet 60, U-shape 33, cabaret 48, boardroom 50
Danang: 150 sqm; theatre 90, classroom 40, reception 80, banquet 60, U-shape 30, cabaret 48, boardroom 40
Nha Trang: 100 sqm; theatre 60, classroom 36, reception 50, banquet 50, U-shape 20, cabaret 40, boardroom 24
Dalat: 106 sqm; boardroom 16
Hai Phong: 74 sqm; theatre 60, classroom 36, banquet 40, U-shape 27, cabaret 32
Foyer: 1,020 sqm
Sky Lounge (71st floor): 1,150 sqm; reception 700, banquet 510
Equipment: As listed per room: Grand Ballroom 1 LED wall (33 sqm), 1 projector screen 5.0 x 4.4 m and 3 projector screens 3.0 x 4.0 m; Hanoi room 4 projector screens 1.75 x 2.4 m; Saigon and Danang 1 projector screen 3.0 x 2.25 m each; Nha Trang 1 projector screen 1.75 x 2.4 m.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (4 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Hotel · Vietnam

Holiday Inn & Suites Saigon Airport

Ho Chi Minh City (18E Cong Hoa Street, Tan Binh, near Tan Son Nhat airport), Vietnam

The hotel publishes a Meeting Packages brochure with per-guest half-day and full-day prices and a full capacity chart for its 2,000 sqm conference floor, pillarless ballroom and five meeting rooms.

Published meeting package or rate: Meeting Packages brochure (undated, hosted by the hotel's operator): 'Half-day package: VND 590,000++/ guest'; 'Half-day package with lunch: VND 710,000++/ guest'; 'Full-day package: VND 710,000++/ guest'; 'Full-day package with lunch: VND 880,000++/ guest'. 'Applies to groups with 20 or more guests.' No validity dates stated; the hotel's current web page for the package shows no prices.
Largest space: Song Saigon Ballroom: 700 theatre
Bedrooms: 348 rooms and suites
Best for (our view): Fly-in meetings and regional gatherings of 20 to several hundred delegates who want to stay next to the airport, with a published per-guest day price.
Getting there: Hotel states 'Just 10 minutes from Tan Son Nhat International Airport and 20 minutes from downtown'; overview page lists 'Free Airport Transfer'. More under full details.
Limitations: Prices are quoted '++' (the brochure does not define the service charge and tax percentages) and apply to groups of 20 or more. The brochure carries no validity dates, and the hotel's current Meeting Packages web page lists the inclusions without prices, so the figures must be confirmed. Location is by the airport rather than in the central business district.

Full details

What the package includes: Use of meeting space; 1 registration table in front of the meeting room; water, mints, paper and pens; projector screen or TV (based on the meeting room); standard sound and lighting system; 1 podium and 1 standard stage with 2 wireless microphones; high-speed wifi. Coffee breaks are not itemised.
Group or incentive offer: Dinner packages in the same brochure: set menu 'starts from VND 5,900,000++/ table (10 guests)'; buffet menu 'starts from VND 850,000++/ guest'; applies to groups with 40 or more guests. No validity dates stated.
International airport and transfer: 'Just 10 minutes from Tan Son Nhat International Airport and 20 minutes from downtown'; 'Free Airport Transfer' listed on the overview page.

Largest space, as published: Song Saigon Ballroom, 705.6 m2 (39.2 x 18 m, 6 m height): cocktail reception 850, theatre 700, banquet 450, classroom 360, cabaret 360, hollow square 129, U-shape 117, conference 108. Divisible into Song Saigon 1 (396 m2, theatre 360) and Song Saigon 2 (309.6 m2, theatre 240).
Bedrooms, as published: 348 rooms and suites ('Comfort meets contemporary design in our 348 rooms and suites'); the operator's page for the hotel also gives 'Total rooms: 348'.
Other spaces: Song Saigon Ballroom: 705.6 m2; theatre 700, classroom 360, cocktail 850, banquet 450, U-shape 117, hollow square 129, cabaret 360, conference 108
Song Saigon 1: 396 m2; theatre 360, classroom 180, cocktail 450, banquet 200, U-shape 75, hollow square 78, cabaret 160, conference 54
Song Saigon 2: 309.6 m2; theatre 240, classroom 144, cocktail 340, banquet 150, U-shape 63, hollow square 60, cabaret 120, conference 36
Thanh Da Room: 90.4 m2; theatre 64, classroom 36, cocktail 110, banquet 40 (no stage), U-shape 33, hollow square 42, cabaret 32, conference 24
Thao Dien Room: 102.83 m2; theatre 80, classroom 54, cocktail 120, banquet 40 (no stage), U-shape 33, hollow square 42, cabaret 32, conference 24
Tan Cang Room: 102.83 m2; theatre 80, classroom 54, cocktail 120, banquet 40 (no stage), U-shape 33, hollow square 42, cabaret 32, conference 24
Thu Thiem Room: 90.4 m2; theatre 64, classroom 36, cocktail 110, banquet 40 (no stage), U-shape 33, hollow square 42, cabaret 32, conference 24
Thanh Da to Thu Thiem combined: 386.46 m2; theatre 276, classroom 198, cocktail 460, banquet 160, U-shape 99, hollow square 108, cabaret 128, conference 90
Phu My Room (boardroom): 84 m2; conference 12 (no stage)
Total Function Foyer: 906.74 m2; cocktail 1,000
Equipment: Brochure floor plan: built-in LED screen 8.8 x 4.8 m in the ballroom; built-in LCD data projectors with 300 inch screens; built-in Smart TV display in 4 meeting rooms (meetings page says 86-inch smart TVs). Package includes projector screen or TV (depending on room), standard sound and lighting system, 1 podium and 1 standard stage with 2 wireless microphones, high-speed wifi.
Getting there and access, in full: Hotel states 'Just 10 minutes from Tan Son Nhat International Airport and 20 minutes from downtown'; overview page lists 'Free Airport Transfer'. Brochure floor plan shows an elevator and escalator to the conference floor and an accessible toilet; no other step-free statement is published.

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Checked 2026-11-14 against the venue's own or its operator's pages (7 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Resort · Vietnam

Pullman Danang Beach Resort

Da Nang, Vietnam

The resort publishes eight indoor meeting rooms with areas and capacities by layout, says it has indoor and outdoor venues 'for up to 1,000 attendees', and publishes a net per-person year-end group package.

Published meeting package or rate: Not published as a day-delegate meeting package. Published group rate: Year-End Party Package 'starting from VND 575,000 net per person', valid 'Until 27 February 2027' ('Blackout date: 31 December 2026').
Largest space: Lotus Ballroom: 630 theatre
Bedrooms: 186 guest rooms and cottages
Best for (our view): Incentive groups and conferences that want a beachfront resort close to Da Nang airport with a ballroom for several hundred and a published net group dinner price.
Getting there: Resort states 'Only 15 minutes from Danang International Airport & the city center'. A 'Hoi An Shuttle Bus' link appears in the site navigation; no details are recorded here. Step-free information not published.
Limitations: No day-delegate meeting package price is published; the only priced group offer is a year-end party package (starting from VND 575,000 net per person, until 27 February 2027, blackout 31 December 2026) whose group rewards start at 100 guests. The price is for 'curated menus'; menu content is not itemised. 186 rooms limits fully residential events. AV inventory and step-free access not published.

Full details

What the package includes: Year-End Party Package benefits: 15% off beverage selections; complimentary 4-hour pre-setup or 50% off full-day setup one day before; complimentary sound system for speeches and background music; complimentary electricity for external AV and LED screen setups; 15% off in-house AV and LED screen services. Venue: Lotus Ballroom or the beach.
Group or incentive offer: Group rewards: 100-150 guests, 1-night stay in a Superior Room for 2 with breakfast; 150-250 guests, plus one F&B voucher of VND 2,000,000; 250+ guests, plus a food tasting for 2. Rewards valid 6 months after checkout; new reservations only; not combinable. Separate 'Match your venue and double...' points offer is listed (no price or validity published).
International airport and transfer: 'Only 15 minutes from Danang International Airport & the city center'.

Largest space, as published: Lotus Ballroom, 720 m2, 5.4 m ceiling: cocktail 700, theater 630, banquet 500, classroom 420, cabaret 240 ('reference chart ... for events without stage setup'). Divisible into Lotus I, II and III.
Bedrooms, as published: 186 guest rooms and cottages
Other spaces: Lotus Ballroom: 720 m2; theater 630, classroom 420, banquet 500, cocktail 700, cabaret 240
Lotus I, II, III (each): 240 m2; theater 200, classroom 90, banquet 100, cocktail 220, cabaret 50, U-shape 50, meeting 60
Jasmine Room: 85 m2; theater 50, classroom 40, banquet 40, cocktail 40, cabaret 20, U-shape 30, meeting 30
Hibiscus Room: 75 m2; theater 50, classroom 40, banquet 40, cocktail 40, cabaret 28, U-shape 30, meeting 30
Magnolia Room: 65 m2; theater 50, classroom 36, banquet 30, cocktail 40, cabaret 28, U-shape 24, meeting 24
Orchid Room: 48 m2; theater 36, classroom 24, banquet 30, cocktail 30, cabaret 18, U-shape 15, meeting 18
Outdoor options named on the meetings page: infinity pool, outdoor terrace, beachfront (no capacities recorded)
Equipment: Not itemised: the meetings page says 'All are equipped with the latest audio-visual technology'. The year-end package includes a complimentary sound system for speeches and background music and 15% off in-house AV and LED screen services.

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Checked 2026-11-14 against the venue's own or its operator's pages (5 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

2 venues

China

A city hotel in Chengdu and a resort at Haitang Bay, Sanya. Niccolo Chengdu publishes RMB 688 net per person for a full day and RMB 528 for a half day, tax included, from 20 attendees, with no validity dates. Rosewood Sanya's group offer (full-day meetings from CNY 688 per person) gave a validity that ended on 30 June 2026, and the same page says the package 'is exclusive to Greater China customers until September 30, 2025', so it is a reference point only. Entry rules: a notice of the Chinese Consulate-General in Adelaide dated 4 November 2025 (adelaide.china-consulate.gov.cn, read 14 November 2026) extends the unilateral visa-free policy until 31 December 2026: ordinary passport holders of the listed countries may enter for business, tourism, family visits, transit or exchanges for a stay of no more than 30 days. That end date is close, and we verified no extension beyond it.

Official page read: Consulate-General in Adelaide: notice of 4 November 2025 ↗

Hotel · China

Niccolo Chengdu

Chengdu IFS, Chengdu, China

Publishes a 'Premium Full-Day Meeting Package' and an 'Executive Half-Day Meeting Package' with net per-person prices, and four event venues with capacities by layout.

Published meeting package or rate: Premium Full-Day Meeting Package: 'RMB 688 net per person (tax included)'; Executive Half-Day Meeting Package: 'RMB 528 net per person (tax included)'. Minimum 20 attendees. No validity dates published.
Largest space: Niccolo Ballroom: 1,000 theatre
Bedrooms: 238 guestrooms and suites
Best for (our view): City-centre meetings of 20 or more where a published all-in (tax included) per-person day rate makes budgeting simple.
Getting there: Published: 'Chengdu Shuangliu International Airport is just 25 minutes away by car'; Chengdu Tianfu international airport 'is 1 hour away by car, has metro line and airport bus service direct to IFS'; a metro entrance is located in IFS. Step-free information not stated.
Limitations: Package prices apply only to meetings of no fewer than 20 attendees; no validity dates are published for either package; room allocation is subject to availability on the day; package cannot be combined with other offers; step-free information not published on the pages checked.

Full details

What the package includes: Full day: meeting room 8:00 to 18:00, leather writing pad with writing supplies and sweets, dedicated audiovisual equipment, free Wi-Fi, bottled water, 1 morning and 1 afternoon tea break (30 minutes), 'Conference buffet lunch / Chinese rotary table dinner' with soft drinks, decorative flowers on 1 sign-in table and 1 podium, personalised electronic signage. Half day: main meeting room 08:00-12:00 or 14:00-18:00, one break, buffet or Chinese lunch with soft drink, standard AV and flip-charts, Wi-Fi, bottled water.
Group or incentive offer: Not published
International airport and transfer: Chengdu Shuangliu International Airport 'just 25 minutes away by car'; Chengdu Tianfu international airport '1 hour away by car', with metro line and airport bus service direct to IFS.

Largest space, as published: Niccolo Ballroom: 750 sq m (39.5 x 19 x 8 m); maximum capacity theatre 1000, classroom 470, banquet 450, U-shape 300, cocktail 900 (as published).
Bedrooms, as published: 238 guestrooms and suites ('Niccolo Chengdu features 238 spacious, unique and elegant guestrooms and signature suites').
Other spaces: Niccolo Ballroom: 750 sq m; theatre 1000, classroom 470, banquet 450, U-shape 300, cocktail 900
The Bar: 232.5 sq m; banquet 200, cocktail 200, classroom 60, theatre 20, U-shape 18
The Conservatory: 121 sq m; theatre 100, cocktail 120, banquet 50, classroom 36, U-shape 14
Verona: 64 sq m; theatre 50, cocktail 55, classroom 27, banquet 20, U-shape 18
Equipment: Package wording: 'Dedicated audiovisual equipment and remote controls' (full day); 'Standard audio-visual equipment and flip-charts' (half day); free Wi-Fi; personalised electronic/digital signage. No itemised AV list on the venue page.

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Checked 2026-11-14 against the venue's own or its operator's pages (6 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Resort · China

Rosewood Sanya

Haitang Bay, Sanya, Hainan, China

Publishes a group meeting offer with half-day and full-day per-person starting prices (lapsed on the date checked), plus an Exhibition Hall, Grand Ballroom, Salons and Pavilion with stated capacities.

Published meeting package or rate: Group offer: 'Half-day meetings start from CNY 488 per person'; 'Full-day meetings start from CNY 688 per person'. Tax and service basis not stated. Page states validity 'Untill June 30, 2026' (expired on the date checked) and that the package 'is exclusive to Greater China customers until September 30, 2025'.
Largest space: Exhibition Hall: up to 3,000 guests
Bedrooms: 244 or 246 (2018 press release)
Best for (our view): Larger resort conferences and incentive groups that want a beachfront Hainan setting; the published starting day rate is a reference point only, since it has lapsed.
Getting there: Address published: No. 6 Haitang North Road, Sanya 572000, Hainan, PRC. Airport distance or transfer time not found on the pages checked. Step-free information not stated.
Limitations: The published offer states validity 'Untill June 30, 2026', so it had lapsed on the date checked and must be re-quoted; the same page also states the package 'is exclusive to Greater China customers until September 30, 2025'; prices are 'from' prices and no tax/service wording is given; capacities are single maxima without layouts; airport transfer not published on pages checked.

Full details

What the package includes: Half day: one coffee break; full day: morning and afternoon coffee breaks; lunch on the meeting day; projector, screen, sound system, microphones; dedicated meeting team.
Group or incentive offer: 'One complimentary room upgrade to the next category for every 10 paying guestrooms (maximum 3 rooms).' Same lapsed validity.
International airport and transfer: Not published on the pages checked.

Largest space, as published: Exhibition Hall: 'Up to 3,000 guests', 29,063 sq ft (2,700 sq m). Capacity by layout not published.
Bedrooms, as published: The hotel's current accommodation and overview pages give no total. A 2018 press release on the hotel's site gives two figures: 244 rooms and suites in one sentence and 246 ocean-facing guestrooms in another.
Other spaces: Exhibition Hall: up to 3,000 guests; 2,700 sq m
Grand Ballroom: up to 1,500 guests; 1,500 sq m; pre-function foyer; eight professional simultaneous interpretation rooms
Salons (six): up to 190 guests; 805 sq m
The Pavilion: up to 180 guests; 1,120 sq m
Equipment: Offer wording lists projector, screen, sound system and microphones; meetings page lists 'Full-service A/V' and eight professional simultaneous interpretation rooms at the Grand Ballroom.

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Checked 2026-11-14 against the venue's own or its operator's pages (7 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

2 venues

Malaysia

Two ends of the scale. Oasia Suites Kuala Lumpur publishes MYR 194.40 nett per person for a full day and MYR 172.80 for a half day, 8% Sales and Services Tax included, for as few as 6 people, in one room that takes 24 at most. St. Giles Wembley Penang publishes meeting packages 'From RM108 Nett Per Person', lists a ballroom at 1,150 theatre-style in its capacity table, and does not itemise the catering in that price. Entry rules: the Immigration Department of Malaysia (imi.gov.my, read 14 November 2026) announces that the Malaysia Digital Arrival Card can be completed in its MyNIISe app. Who must file it, and the visa rules by nationality, were not verified for this guide; check them with the department.

Official page read: Immigration Department of Malaysia: arrival card announcement ↗

Hotel · Malaysia

Oasia Suites Kuala Lumpur

Lorong P Ramlee, Kuala Lumpur city centre, Malaysia

Publishes nett full-day and half-day meeting packages for small groups (minimum 6 persons) in its Meeting Room 1+2.

Published meeting package or rate: Full Day 'MYR 194.40 NETT per person'; Half Day 'MYR 172.80 NETT per person'; minimum attendance of 6 persons; 'All rates indicated are NETT rates and include mandatory charges of 8% Sales and Services Tax (SST)'. No validity dates published.
Largest space: Meeting Room 1+2: 24 theatre
Bedrooms: 247 rooms (2016 press release)
Best for (our view): Small board meetings, workshops and project teams of 6 to about 20 in central Kuala Lumpur on a nett per-person rate.
Getting there: Address: No. 10, Lorong P Ramlee, 50250 Kuala Lumpur. More under full details.
Limitations: One small meeting room only (maximum 24; 15 on another page of the same site); no validity dates published and 'Packages are subject to change without prior notice' (the package page's downloadable brochure filename refers to September 2024); the meeting-room page describes the package as starting from MYR 172.80 nett with 'one set lunch, two coffee breaks', which differs from the package page's half-day content (one break); additional hours charged at MYR 220 NETT per hour.

Full details

What the package includes: Full day: up to 9 hours of meeting room usage, 2 coffee breaks with 3 snacks each, 1 lunch. Half day: up to 5 hours, 1 coffee break with 3 snacks, 1 lunch. Both: 75-inch SMART 4K TV projector, coffee, tea, drinking water and sweets, internet access, one flipchart with writing materials, flat parking rate of MYR 10.00 NETT per car daily for non-in-house guests.
Group or incentive offer: Not published
International airport and transfer: Published only as: 'KL Sentral (KLIA express train to Kuala Lumpur International Airport) (57.4km / 53-min drive)'.

Largest space, as published: Meeting Room 1+2: 29.5 sqm; theatre 24, boardroom 18, classroom 16; maximum capacity 24. The hotel overview page separately says its meeting room 'accommodates a group of up to 15 persons' (both figures recorded as published).
Bedrooms, as published: 247 rooms over two blocks, as stated in the operator's opening press release of 2 July 2016; the current hotel pages give no total ('8 room types available').
Other spaces: Meeting Room 1+2: 29.5 sqm; theatre 24, boardroom 18, classroom 16
Equipment: Included in package: 75-inch SMART 4K TV projector, internet access, one flipchart with writing materials.
Getting there and access, in full: Address: No. 10, Lorong P Ramlee, 50250 Kuala Lumpur. Published: Kuala Lumpur Tower 800m / 5-min walk; Petronas Twin Towers 1.1km / 15-min walk or 5-min drive (FAQ on the same page says 1.2KM); transport entry reads 'KL Sentral (KLIA express train to Kuala Lumpur International Airport) (57.4km / 53-min drive)' - figure as published, no separate airport drive time given. 'Upper floors accessible by elevator'; 'Facilities for disabled guests' listed.

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Checked 2026-11-14 against the venue's own or its operator's pages (5 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Hotel · Malaysia

St. Giles Wembley Penang

Jalan Magazine, George Town, Penang, Malaysia

Publishes meeting packages 'From RM108 Nett Per Person' and a full capacity table for its ballroom and function rooms across '3,000 square meters of versatile event space'.

Published meeting package or rate: Meeting packages 'From RM108 Nett Per Person'. No validity dates or minimum numbers published.
Largest space: Wembley Grand Ballroom: 1,150 theatre (1,000 in the page text)
Bedrooms: Not on the pages checked
Best for (our view): Mid-size to large conferences in George Town that need many breakout rooms and a published nett starting rate.
Getting there: Address: 183 Jalan Magazine, George Town, Penang 10300. Published: Penang International Airport '20 minute drive'. Step-free information not stated.
Limitations: RM108 is a 'from' price; food and beverage inclusions and validity dates are not stated on the page; the page's own text disagrees on the number of function rooms ('10 flexible function rooms' vs Grand Ballroom plus 'eight additional function rooms'; the table lists 11 lines including the combined ballroom) and on ballroom capacity (1,000 guests in text vs 1,150 theatre in table); room sizes and total guest rooms not published on pages checked.

Full details

What the package includes: 'Complimentary usage of one (1) LCD projector (built-in) with screen'; standard PA system inclusive of two microphones; complimentary WIFI; one flipchart or whiteboard with markers; meeting amenities. Catering inclusions not itemised on the page.
Group or incentive offer: Not published
International airport and transfer: Penang International Airport: '20 minute drive'.

Largest space, as published: Wembley Grand Ballroom: theatre 1150, cocktail 1000, round 840, classroom 576, hollow square 198, boardroom 174, U-shape 126 (table). The same page's text says the Grand Ballroom accommodates 'up to 1,000 guests'. Floor area per room not published.
Bedrooms, as published: No total published on the hotel's own pages checked on 2026-11-14.
Other spaces: Wembley Grand Ballroom: theatre 1150, classroom 576, round 840, cocktail 1000, U-shape 126, boardroom 174, hollow square 198
Wembley Ballroom 1: theatre 530, classroom 288, round 300, cocktail 500
Wembley Ballroom 2: theatre 600, classroom 288, round 330, cocktail 500
Wembley 3: boardroom 14
Wembley 4: U-shape 10
Wembley 5: theatre 30, classroom 18, round 10, cocktail 40, U-shape 30, boardroom 36
Wembley 6: theatre 24, classroom 18, round 10, cocktail 30, U-shape 15, boardroom 24
Wembley 7, 8 and 9 (each): theatre 100, classroom 63, round 80, cocktail 100, U-shape 51
Wembley 10: theatre 240, classroom 90, round 200, cocktail 200
Equipment: Package includes one built-in LCD projector with screen, standard PA system with two microphones, WIFI, one flipchart or whiteboard with markers.

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Checked 2026-11-14 against the venue's own or its operator's pages (5 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

2 venues

Indonesia

A beach resort ten minutes from Bali's airport and a hotel at Bundaran HI in central Jakarta. Holiday Inn Resort Baruna Bali publishes starting prices of IDR 665,000 (half day), IDR 900,000 (full day) and IDR 1,200,000 (full board) net per person, without dates or minimum numbers. Hotel Indonesia Kempinski Jakarta publishes IDR 900,000 (half day) and IDR 1,000,000 (full day) net per person per day, inclusive of a 21% service charge and government tax, valid until 31 December 2026. Entry rules: no official Indonesian source could be verified for this guide, so none is summarised here; check with an Indonesian embassy.

Resort · Indonesia

Holiday Inn Resort Baruna Bali

Tuban, Kuta, Bali, Indonesia

Publishes half-day, full-day and full-board meeting packages with net per-person starting prices, a ballroom, three further meeting rooms and oceanfront lawns.

Published meeting package or rate: Half Day Meeting Package 'Start from IDR 665,000 net per person'; Full Day Meeting Package 'Start from IDR 900,000 net per person'; Full Board Meeting Package 'Start from IDR 1,200,000 net per person'. No validity dates or minimum numbers published.
Largest space: Cinnamon Ballroom: 250 or 200 delegates (both published)
Bedrooms: 193 guest rooms
Best for (our view): Meetings and incentive groups of up to about 200 that want a beach resort very close to Bali's airport, with outdoor lawn options for dinners.
Getting there: Address: Jalan Wana Segara No. 33, Tuban, Kuta, Bali 80361. Published on the MICE page: 'Located 10 minutes away from Ngurah Rai International Airport'. Step-free information not stated.
Limitations: Prices are 'start from' figures with no minimum numbers or validity dates published; the resort's own pages give two ballroom capacities (250 and 200) and describe the breakout count differently ('4 breakout rooms' vs one ballroom, two meeting rooms and a board room); room sizes and layouts not published.

Full details

What the package includes: Half day: up to 5 hours room use, one coffee break, one lunch or dinner. Full day: up to 8 hours, two coffee breaks, one lunch or dinner. Full board: up to 8 hours, two coffee breaks, one lunch and one dinner. All: WiFi, LCD projector and screen, wireless microphone, standard sound system, flipchart or whiteboard, notepads and pencils; mineral water.
Group or incentive offer: MICE page: 'Spend minimum USD 5,000 amount and enjoy exclusive benefits': complimentary 1 room for every 20 rooms booked per night (max 3 rooms); complimentary upgrade to Junior Suite for every 20 rooms booked per night (max 2 rooms); free airport shuttle; 20% discount on spa, F&B and laundry. No validity dates published.
International airport and transfer: 'Located 10 minutes away from Ngurah Rai International Airport'.

Largest space, as published: Cinnamon Ballroom: 'seats up to 250 delegates' (meetings venue page and home page); the resort's MICE page says 'The Ballroom seats up to 200 delegates'. Layout breakdown and floor area not published.
Bedrooms, as published: 193 guest rooms
Other spaces: Cinnamon Ballroom: up to 250 delegates (200 on the MICE page); 2.5m x 5m LED screen
Peppercorn: up to 63 delegates
Vanilla: up to 48 delegates
Nutmeg: up to 24 delegates
Baruna Lawn Garden and other oceanfront lawns ('a total of three Oceanfront Lawns')
Rooftop Function Space
Garden at Tea Tree Spa
Equipment: Package includes WiFi, LCD projector and screen, a wireless microphone, standard sound system, a flipchart or whiteboard. Cinnamon Ballroom has a 2.5m x 5m LED screen.

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Checked 2026-11-14 against the venue's own or its operator's pages (3 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Hotel · Indonesia

Hotel Indonesia Kempinski Jakarta

Bundaran HI, Central Jakarta, Indonesia

Publishes half-day and full-day meeting packages with net per-person prices valid until 31 December 2026, and five event venues up to a 2,700 sq m ballroom.

Published meeting package or rate: Half-Day Meeting Package 'IDR 900,000 net per person per day'; Full-Day Meeting Package 'IDR 1,000,000 net per person per day'. 'Valid until 31st December 2026.' 'All prices are inclusive of a 21% service charge and applicable government tax.'
Largest space: Kempinski Grand Ballroom: 2,700 sq m, 'up to 3,000 guests'
Bedrooms: 288 rooms and suites (289 also stated)
Best for (our view): Central Jakarta corporate meetings and larger conferences that want a dated, tax-inclusive per-person package to compare against.
Getting there: Published: 'overlooking Bundaran HI and directly connected to Grand Indonesia Mall'; 'Centrally located in the heart of the capital'. Airport transfer time and step-free information not stated on the pages checked.
Limitations: Package is for the 'Main Function Room' (which room is not specified); no minimum numbers published; package validity ends 31 December 2026; the venue page's text capacities and table capacities differ and the table's layout columns are not clearly labelled; airport transfer not published on the pages checked.

Full details

What the package includes: Exclusive use of the Main Function Room for up to 6 hours (half day) or up to 8 hours (full day), coffee break(s) with three snack selections each, lunch or dinner buffet, Videotron display, sound system, microphones, signature stationery, complimentary Wi-Fi.
Group or incentive offer: 'Elevate Early': booking period 1 October 2026 - 30 March 2027, event period 1 October 2026 - 30 March 2028; 1 complimentary room and 1 complimentary room upgrade for every 20 paid rooms per night; 20% dining discount (excluding alcoholic beverages, special menus and promotional offers).
International airport and transfer: Not published on the pages checked.

Largest space, as published: Kempinski Grand Ballroom: 2,700 sq m; page text says 'up to 3,000 guests'; the capacity table lists 1,140 guests and 70 guests (the table's columns appear to be classroom and U-shape; column mapping should be confirmed with the hotel).
Bedrooms, as published: 288 rooms and suites on the hotel's overview page; 289 in a press release of 17 July 2025 on the same site ('Hotel Indonesia Kempinski Jakarta offers 289 rooms and suites with magnificent views of Jakarta').
Other spaces: Kempinski Grand Ballroom: 2,700 sq m; up to 3,000 guests (text); table figures 1,140 / 70
Bali Room: 1,000 sq m; up to 800 guests (text); table figures 400 / 120
Heritage Room (16th floor): 239 sq m; table figures 60 / 150 / 40
Ramayana Terrace: 135 sq m; table figures 60 / 40
Boardrooms (second floor): 70 sq m; up to 20 guests
Equipment: Package includes Videotron display, sound system, microphones and Wi-Fi. No itemised AV list on the venues page.

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Checked 2026-11-14 against the venue's own or its operator's pages (5 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

1 venue

Cambodia

One small resort in Siem Reap, which describes itself as 15 minutes from Angkor Wat and a 45-minute drive from the airport. Its prices, in US dollars with tax and service charge included, are on its card. Entry rules: no official Cambodian visa fact was verified for this guide, so none is stated; check with a Cambodian embassy.

Resort · Cambodia

Anantara Angkor Resort

National Road no. 6, Siem Reap, Cambodia

The resort publishes five event venues for corporate retreats and incentive groups, and a brochure (file dated May 2026) with half-day and full-day meeting prices per person in USD including tax and service charge.

Published meeting package or rate: Conference Room (30 sq.m.): half day room only USD 50; full day room only USD 100; half day with 1 coffee break USD 25 per person; half day with 1 coffee break and 1 lunch USD 50 per person; full day with 2 coffee breaks USD 50 per person; full day with 2 coffee breaks and 1 lunch USD 70 per person; full day with 2 coffee breaks, 1 lunch and 1 dinner USD 100 per person. 'Price Inclusive of prevailing tax and service charge.'
Largest space: Chi Restaurant: 90 theatre; Conference Room: 25 theatre
Bedrooms: 39 suites
Best for (our view): Small executive retreats and incentive groups of roughly 10 to 60 combining a short meeting with Angkor temple visits, including full-resort buyouts.
Getting there: Published: 'a 45-minute drive from Siem Reap Angkor International Airport'; an airport representative meets guests at Arrivals for the transfer. More under full details.
Limitations: Small venue: 39 suites and a largest indoor space of 91 sq.m. / 90 theatre, and that space is the resort's restaurant. The dedicated Conference Room is 30 sq.m. Brochure prices carry no validity dates (brochure file is dated May 2026). Airport is a 45-minute drive.

Full details

Other published room prices: Road 6, Bar & Lounge (77 sq.m.): USD 100 / USD 200 room only; USD 30 / USD 55 / USD 55 / USD 75 / USD 110 per person for the same five options. No validity dates published (brochure file dated May 2026).
What the package includes: As labelled in the brochure: room hire with the stated number of coffee breaks, lunch and dinner. No further inclusions listed.
Group or incentive offer: Resort Exclusivity buyout: two nights' accommodation in 39 suites, exclusive use of pool, gym and spa with USD 2,000 spa credit, exclusive use of Chi with USD 5,000 dining credit, daily breakfast, courtyard and meeting spaces, tuk-tuk transfers into town, return airport transfers; 'Price starts from USD 66,600', inclusive of prevailing tax and service charge. Group dinners with cultural shows: Shadow Puppetry and Bokator show USD 120 per person (up to 14 pax, min 10), USD 90 (15-20), USD 80 (21-30), USD 65 (31-60); Traditional Apsara Dance USD 50 per person (up to 20 pax, min 10), USD 40 (21-30), USD 35 (31-40), USD 30 (41-60). No validity dates published.
International airport and transfer: Siem Reap Angkor International Airport: 45-minute drive; airport representative meets guests at Arrivals.

Largest space, as published: Chi Restaurant: 91 sq.m. (7 x 13 x 12 m as published); theatre 90, classroom 60, U-shape 60, boardroom 60, banquet 60, cocktail 90. Published headline: max capacity 90.
Bedrooms, as published: 39 suites
Other spaces: Chi Restaurant 91 sq.m.: theatre 90, classroom 60, U-shape 60, boardroom 60, banquet 60, cocktail 90
Road 6, Bar & Lounge 77 sq.m.: theatre 30, classroom 15, U-shape 20, boardroom 20, banquet 16, cocktail 20
Conference Room 30 sq.m. (6 x 5 x 3 m): theatre 25, classroom 12, U-shape 12, boardroom 12, banquet 12, cocktail 12
Courtyard (outdoor): cocktail 80 (the brochure gives the Frangipani Courtyard as cocktail reception 80, dinner reception 60)
Pool Terrace (outdoor): cocktail 60
Equipment: Published in general terms only: 'A full complement of audiovisual aids is on hand' (Chi Restaurant). No itemised AV list published.
Getting there and access, in full: Published: 'a 45-minute drive from Siem Reap Angkor International Airport'; an airport representative meets guests at Arrivals for the transfer. The resort describes itself as 10 minutes from Siem Reap centre and 15 minutes from Angkor Wat. Step-free information not stated on the pages checked.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (4 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

1 venue

Sri Lanka

One Colombo hotel, about 45 minutes from the airport by its own account. In our view its delegate pass is as complete as a published price gets: currency, tax basis and end date in one place. Entry rules: the Department of Immigration and Emigration's ETA site (eta.gov.lk, read 14 November 2026) states that foreign nationals must obtain an Electronic Travel Authorization before arrival, and that nationals of 40 listed countries are eligible for a tourist ETA free of charge for 30 days. The page does not address business or conference travel.

Official page read: Department of Immigration and Emigration: ETA information ↗

Hotel · Sri Lanka

Amari Colombo

254 Galle Road, Colombo 03, Sri Lanka

The hotel publishes function rooms on 563 sqm with a capacity chart, and a corporate delegate programme with full-day and half-day prices per person in LKR, valid to 31 December 2026.

Published meeting package or rate: The Executive Impact Corporate Delegate Programme: Full-Day Delegate Pass 'LKR 9,500 nett/person'; Half-Day Delegate Pass 'LKR 8,800 nett/person'. 'All stated prices are in LKR are inclusive of 10% service charge and applicable government taxes.' 'strictly valid for events hosted until December 31st, 2026.'
Largest space: Saffira Ballroom: 250 theatre
Bedrooms: 167 rooms and suites
Best for (our view): City meetings and training days of up to about 250 that want a firm published per-person day rate.
Getting there: Published: 'Just 45 minutes from Bandaranaike International Airport (BIA), Katunayake'; location page lists the airport at 35.3 km; airport transfers available at an additional charge. More under full details.
Limitations: Largest room is 175 sqm / 250 theatre, so not suited to large conventions. The half-day pass (LKR 8,800) is priced close to the full-day pass (LKR 9,500); both include the lunch buffet. No minimum delegate number is stated on the delegate programme page; a separate residential package says rates are subject to minimum guaranteed room nights and delegates. 'Rates and tax structures are subject to change without prior notice'. The capacity-chart rows for Turret and Skye should be confirmed with the hotel.

Full details

What the package includes: Full day: 'Complete 8-hour access to your primary venue, featuring an international lunch buffet and twin culinary intermissions.' Half day: 'Comprehensive 4-hour venue access, featuring an international lunch buffet and one specialised break.' All packages: note pads, writing instruments, continuous mineral water and mints.
Group or incentive offer: 'Elevate Your Corporate Horizon' residential package: full-day package (8 hours of meeting room usage, two themed coffee breaks, customised buffet lunch) or half-day package (4 hours, one coffee break, working lunch); no price or validity published; 'subject to a minimum guaranteed number of residential room nights and event delegates'.
International airport and transfer: Bandaranaike International Airport (BIA), Katunayake: 45 minutes; 35.3 km on the location page; transfers at an additional charge.

Largest space, as published: Saffira Ballroom: 175 sqm; U-shape 60, classroom 90, theatre 250, banquet 140, reception 120, cocktail 200. Published headline: largest venue capacity 250.
Bedrooms, as published: 167 rooms and suites
Other spaces: Saffira Ballroom 175 sqm: U-shape 60, classroom 90, theatre 250, banquet 140, reception 120, cocktail 200
Skye 149 sqm: U-shape 50, classroom 50, theatre 150, banquet 50, reception 50, cocktail 100 (as shown in the chart on the date checked); described as having panoramic city and ocean views
Turret 107 sqm: U-shape 36, classroom 36, theatre 100, banquet 50, reception 40, cocktail 80 (as shown in the chart on the date checked)
Liberty 82 sqm: U-shape 30, classroom 45, theatre 70, banquet 40, reception 60, cocktail 50
Mira Terrace 50 sqm: cocktail 30
Totals published: 6 total function rooms, 563 sqm total event space, 4 breakout rooms (the chart lists 5 named spaces)
Equipment: Published in general terms only: 'contemporary audiovisual equipment, flexible lighting options and technical support'; complimentary high-speed Wi-Fi throughout meeting rooms and event spaces. No itemised AV list published.
Getting there and access, in full: Published: 'Just 45 minutes from Bandaranaike International Airport (BIA), Katunayake'; location page lists the airport at 35.3 km; airport transfers available at an additional charge. Kollupitiya Railway Station 0.2 km / 1 min. Published accessibility statement: 'wheelchair-friendly public areas and lifts'. On-site parking for event attendees.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (5 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

1 venue

India

One resort outside Jaipur, 27.6 km from Jaipur International Airport. It publishes prices per catering item and no day package, so a day rate has to be built from them, or asked for. Entry rules: the Government of India e-Visa portal (indianvisaonline.gov.in, read 14 November 2026) lists an e-Business visa and an e-Conference visa (valid 30 days from the date of arrival), says applicants may apply online a minimum of 4 days before arrival, and lists Jaipur among its designated airports.

Official page read: Government of India e-Visa portal ↗

Resort · India

Le Meridien Jaipur Resort and Spa

Kukas, Jaipur, Rajasthan, India

The resort publishes indoor conference halls and lawns with a capacity chart by layout and per-person catering prices in rupees.

Published meeting package or rate: No day-delegate package published. Catering prices published per person: Coffee Break ₹1500.00; Full Breakfast ₹1300.00; Lunch ₹4200.00; Dinner ₹5000.00. Tax treatment and validity dates not stated.
Largest space: Amer Ballroom: 480 theatre (largest indoor)
Bedrooms: Not on the pages checked
Best for (our view): Residential conferences and incentive groups of roughly 100 to 450 that want a resort outside the city with a large indoor hall and lawns for evening events.
Getting there: Published: Jaipur International Airport (JAI) 27.6 KM; airport shuttle ₹10000.00 one-way, ₹20000.00 round trip. Complimentary on-site and valet parking. 'Property has elevators'; step-free detail for the event spaces not stated.
Limitations: No all-in day-delegate package and no group rate are published; catering prices are per item with no statement on taxes or validity. Resort is 27.6 KM from the airport. Room count is not stated on the pages checked. The hotel's own page gives two different capacities for the Amer Lawn (600 and 2,500).

Full details

What the package includes: Not published (prices are per catering item, not a package).
Group or incentive offer: Not published on the pages checked.
International airport and transfer: Jaipur International Airport (JAI) 27.6 KM; airport shuttle ₹10000.00 one-way, ₹20000.00 round trip.

Largest space, as published: Largest indoor room: Amer Ballroom, 6,457.3 sq ft (599.9 m2 in the metric chart); theatre 480, schoolroom 270, conference 200, U-shape 111, reception 550, banquet 335. Largest space overall: Amer Lawns (outdoor), 50,585.4 sq ft; theatre 500, schoolroom 300, conference 500, U-shape 200, reception 600, banquet 300. The page text separately says 'Seat up to 2,500 guests in the Amer Lawn' while the chart and headline give 600; both recorded.
Bedrooms, as published: No total published on the hotel's own pages checked on 2026-11-14.
Other spaces: Amer Ballroom 599.9 m2: theatre 480, schoolroom 270, conference 200, U-shape 111, reception 550, banquet 335
Diwan E Aam (2,652.2 sq ft): theatre 210, schoolroom 270, conference 82, U-shape 111, reception 250, banquet 168 (as published)
Diwan E Khas (2,206.6 sq ft): theatre 60, schoolroom 108, conference 42, U-shape 30, reception 200, banquet 96
Aravali (1,471.4 sq ft): theatre 90, schoolroom 40, conference 57, U-shape 42, reception 50, banquet 72
Boardroom (191.6 sq ft): conference 8, U-shape 8
Amer Court (4,456.3 sq ft): theatre 150, schoolroom 60, conference 100, U-shape 50, reception 80, banquet 100
Amer Lawns (50,585.4 sq ft): theatre 500, schoolroom 300, conference 500, U-shape 200, reception 600, banquet 300
Aravali Lawn 1 (7,298 sq ft): theatre 200, schoolroom 100, conference 160, U-shape 80, reception 200, banquet 250
Totals published: 6 event rooms, 1620 SQ MT total event space, 5 breakout rooms (the capacity chart lists 8 named spaces); 'Room sizes are approximate'
Equipment: Published: AV technician, film projector with screen, LCD projector, microphone, PA system, TV, teleconferencing, videoconferencing, video camera, wireless internet, installed and portable stage, podium lectern, flip chart and markers, spotlights, polling devices; staffed on-site business centre.

Source venues like this →Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (3 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

1 venue

Portugal

One Lisbon hotel, in Sete Rios, and the only European entry in our selection. It publishes no airport distance. Entry rules: no official source was verified for Portugal in this guide; check the rules for each delegate's passport.

Hotel · Portugal

SANA Metropolitan

Sete Rios, Lisbon, Portugal

The hotel publishes 12 meeting rooms with natural daylight covering up to 1,750 m2 for up to 500 people, and a full-day meeting package priced per person.

Published meeting package or rate: Full-day meeting package: 'From 92,5€/day/person', 'Minimum 20 people'. No validity dates or tax wording published.
Largest space: Viena: 300 theatre, 500 cocktail
Bedrooms: 306 rooms and 9 suites
Best for (our view): Mid-size conferences and training days of roughly 20 to 300 people that want a published per-person day rate in a city business hotel, with many same-size breakout rooms on the same floors.
Getting there: Address published as R. Soeiro Pereira Gomes, 2, 1600-198 Sete Rios, Lisboa. Nearest metro published as Cidade Universitaria, 700 m. More under full details.
Limitations: Package price is a 'from' price with a minimum of 20 people; no validity dates and no tax wording are published for it. Airport distance is not published. The headline maximum of 500 people is the Viena cocktail figure; theatre maximum is 300.

Full details

What the package includes: Natural light; free Wi-Fi in all hotel areas; audiovisual equipment - screen; flipchart, markers, pads and pencils; sparkling and still mineral water; 2 coffee breaks (morning and afternoon); buffet lunch with drinks included (mineral water, soft drinks and coffee).
Group or incentive offer: Not published on the pages checked.
International airport and transfer: Not published (the hotel states only convenient access to Lisbon Airport).

Largest space, as published: Viena: 618 m2 (26m x 23.7m): audience (theatre) 300, school 150, cabaret 114, banquet 400, buffet 350, cocktail 500; Table U and Table O not offered.
Bedrooms, as published: 306 rooms and 9 suites (as published on the hotel home page)
Other spaces: Viena 618 m2: theatre 300, school 150, cabaret 114, banquet 400, buffet 350, cocktail 500
Madrid A+B+C+D+E 471 m2 (32.8m x 14.5m): banquet 300, buffet 240, cocktail 300
London A + B 302 m2: theatre 140, school 120, cabaret 72, table U 50, banquet 170, buffet 120, cocktail 200
London B 159 m2: theatre 100, school 60, cabaret 48, table U 30, banquet 90, buffet 60, cocktail 120
Londres A 143 m2: theatre 70, school 60, cabaret 30, table U 30, banquet 70, buffet 50, cocktail 100
Paris 156 m2 (12m x 13m): theatre 130, school 80, cabaret 54, table U 36, table O 42, banquet 120, buffet 60, cocktail 110
Madrid A, B, C, D 96 m2 each: theatre 80, school 54, cabaret 36, table U 36, table O 42, banquet 60, buffet 40, cocktail 80
Madrid E 92 m2: theatre 70, school 42, cabaret 30, table U 30, table O 36, banquet 40, buffet 30, cocktail 70
Lisboa A+B 123 m2: theatre 60, school 36, cabaret 36, banquet 80, buffet 60, cocktail 100
Lisboa A 63 m2: theatre 40, school 24, cabaret 24, table U 24, table O 24, banquet 40, buffet 30, cocktail 50; Lisboa B 63 m2: same except table U 18; Lisboa C 63 m2: table O 15
Equipment: Published list: flipchart, projector, screen, sound system, pulpit, stage. The full-day package states 'Audiovisual equipment - Screen' and 'Flipchart, markers, pads and pencils'.
Getting there and access, in full: Address published as R. Soeiro Pereira Gomes, 2, 1600-198 Sete Rios, Lisboa. Nearest metro published as Cidade Universitaria, 700 m. The hotel says its location 'provides convenient access to Lisbon city centre, Lisbon Airport' but publishes no airport distance or transfer time on the pages checked. Published facilities list includes 'Easy access for people with reduced mobility', a loading dock, indoor paid parking and bus parking.

Source venues like this →Lisbon city guide Venue website and photos ↗

Checked 2026-11-14 against the venue's own or its operator's pages (3 sources). Single quotation marks show published wording. Confirm availability and figures with the venue before you commit.

Before you shortlist

Five questions to ask about a published price.

Questions to put to a venue of this kind before it goes on your shortlist.

01
Is the published price net, and if not, what do service charge and tax add?
The figure per person with everything added, in writing. '++' and 'from' prices on this page leave the percentages or the final figure unstated.
02
Which event dates does the price hold for, and from how many delegates?
The validity period, blackout dates and the minimum number. Published minimums for a meeting package here run from 6 people to 30, and some offers state none.
03
What exactly is inside the day package: hours, breaks, lunch, equipment?
The room and its hours, the number of breaks, whether lunch is a buffet or a set menu at your numbers, and which equipment is included or charged.
04
Which currency is the contract in, and when is each payment fixed?
Whether you pay in the local currency or yours, the deposit schedule and what happens if the rate moves. Dusit Princess Chiang Mai publishes 50% on signing and non-refundable deposits.
05
What will our delegates need at the border for a business meeting?
Ask which invitation letter or documents the venue can provide, then check the official source for each passport. A hotel's answer does not replace the embassy's.

Writing the package down once is the step that makes venues comparable; the meeting venue RFP template does it in one page.

Questions

Value destinations, briefly.

Which countries are great value for a meeting?: We do not rank countries by cost, and nothing on this page says one is cheaper than another. What the published facts support is narrower: thirteen venues in our selection publish a per-person meeting package price on their own or their operator's website, in Thailand, Vietnam, China, Malaysia, Indonesia, Cambodia, Sri Lanka and Portugal. Whether one of them is good value for you depends on what that price includes and on what it costs to fly your group there. In our view the answer is a calculation per group, not a list.
Does the venue price still matter once flights are added?: Sometimes. In our view the shorter the meeting and the further the group flies, the less the venue's price matters, because the air fare is paid whatever the venue charges. A far-off destination works if the group stays long enough to justify the journey, if the trip is also the reward, or if many delegates already live in the region. We publish no fares and compare no prices: price the flights from your own origin cities first.
How did you choose these hotels?: Each publishes a meeting space on its own website or its operator's, and most publish a meeting package or a group price with its currency. Three publish no per-person meeting package, and their cards say so. All sixteen pass the rule our venue guides apply (a published meeting space or, failing that, published dining, marked as such) on the first half. Beyond that the selection is ours, made for a spread of countries, of city and resort settings and of sizes. It is not a ranking, and inclusion does not mean a hotel is low-cost: hotels are listed for what they publish, and we compare no prices between them.
How current are the prices on this page?: They are the venues' published figures on the date shown on each card, and they will change. Three carry an end date of 31 December 2026 (Dusit Princess Chiang Mai, Hotel Indonesia Kempinski Jakarta and Amari Colombo). Several state no validity at all. Two had already lapsed on the day checked and are marked so. Dusit Princess Chiang Mai reserves the right to change prices at any time without notice. Use the figures to frame a budget and a shortlist, then ask for a dated written quote.

How RFPVenue fits in

We do not book a named venue. Send us your brief and the venue or style you have in mind: we fix it into one package, approach comparable venues in that region and ask each to quote that same package, so the quotes come back like-for-like. The contract and payment are between you and the venue you choose. Our service is free for buyers.

Venue figures on this page were checked on each venue's own pages or its operator's on the date shown on its card; entry rules on the official pages linked under each country note, on 14 November 2026. No venue paid to be included or has a relationship with RFPVenue, and none has endorsed this page.

More for offsites and incentives

Where does your budget go furthest?

Send us your origin cities, dates and bedroom count, plus what one meeting day must contain. We approach comparable hotels in the countries you are weighing, and every one of them prices that identical package, ready to be compared in a single currency. Buyers pay nothing for this.

Send us your brief City guides

Great-value meeting destinations, read from the prices venues publish.

Why take a meeting to a value destination?

What a value destination gives

What it costs

Is it good value for your group?

Reading a published package

What the price includes

Total cost including flights

Entry requirements

Seasons and dates

Like-for-like across countries, in one currency

All the venues, side by side.

Thailand

Holiday Inn Bangkok Sukhumvit

Dusit Princess Chiang Mai

Hotel Indigo Phuket Patong

Vietnam

InterContinental Hanoi Landmark72

Holiday Inn & Suites Saigon Airport

Pullman Danang Beach Resort

China

Niccolo Chengdu

Rosewood Sanya

Malaysia

Oasia Suites Kuala Lumpur

St. Giles Wembley Penang

Indonesia

Holiday Inn Resort Baruna Bali

Hotel Indonesia Kempinski Jakarta

Cambodia

Anantara Angkor Resort

Sri Lanka

Amari Colombo

India

Le Meridien Jaipur Resort and Spa

Portugal

SANA Metropolitan

Five questions to ask about a published price.

Is the published price net, and if not, what do service charge and tax add?

Which event dates does the price hold for, and from how many delegates?

What exactly is inside the day package: hours, breaks, lunch, equipment?

Which currency is the contract in, and when is each payment fixed?

What will our delegates need at the border for a business meeting?

Value destinations, briefly.

How RFPVenue fits in

More for offsites and incentives

Where does your budget go furthest?